Legal Assistant, Legal

First National Financial LP; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading company in the financial sector is seeking a Legal Assistant to support a team of lawyers in a fast-paced environment. The role includes preparing legal documents, managing correspondence, and providing administrative support. Ideal candidates will possess strong communication and organizational skills, with a background in law or relevant experience. The position offers a competitive compensation package and a hybrid work environment.

Benefits

Health Spending Account

Parental leave top-up

Hybrid work environment

Extensive training programs

Supportive team culture

Qualifications

• 3-5 years of experience in a law firm or legal department.
• Strong verbal and written communication skills.

Responsibilities

• Assisting with preparation and revision of legal documents.
• Organizing files and maintaining legal department records.
• Providing administrative support to lawyers and law clerks.

Skills

Communication

Organizational Skills

Problem-Solving

Education

Post-secondary education

Tools

Microsoft Office Suite

Adobe Acrobat Reader

OpenText eDocs

Thomson Reuters Legal Tracker

Job description

First National is proud to be an equal opportunity employer and is committed to diversity and inclusion regardless of race, color, religion, national origin, age, gender identity, physical or mental disability, sexual orientation, and any other category protected by law.

First National supports requests for accommodation from applicants with disabilities; please contact Human Resources at [e-mail] should you need an accommodation at any point in the recruitment process.

We are hiring a Legal Assistant, Legal!

• Reporting To: [Insert reporting manager or department]
• Full-Time/Part-Time: [Specify]
• Contract: 6 months
• Posting Date: May 7, 2025
• Closing Date: May 21, 2025
• Hours of Work: 8:30 a.m. – 5:00 p.m.
• Office Location: 8.6 Downtown Toronto – Great location! Steps away from the main public transit station

What we offer:

Highly competitive compensation package including base salary, bonus, benefits, and career advancement opportunities!
*Eligibility for benefits is dependent on the terms of employment.

The Opportunity

This Legal Assistant will support a small team of experienced lawyers and law clerks working on a broad range of legal matters in a fast-paced environment. Responsibilities include:

1. Assisting with preparation, revision, and proofreading of correspondence and legal documents.
2. Managing and saving correspondence and documents into a document management system.
3. Implementing version controls, tracking changes, and comparing versions.
4. Organizing files and maintaining legal department records.
5. Tracking calendar items, deadlines, and milestones.
6. Scheduling meetings and organizing logistics.
7. Processing invoices and accounts payments.
8. Providing administrative support to lawyers and law clerks.
9. Adhering to policies/procedures to meet AML requirements where applicable.

Experience and requirements:

• Strong verbal and written communication skills, with excellent spelling, grammar, and punctuation.
• Self-motivated with a positive attitude and a desire for continuous learning.
• Professional demeanor, good judgment, and discretion.
• Excellent organizational skills, attention to detail, and ability to meet deadlines.
• Ability to prioritize multiple tasks and manage time effectively.
• Problem-solving skills and quick learner.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint), Adobe Acrobat Reader, and PDF manipulation.
• Experience with OpenText eDocs, Diligent, and Thomson Reuters Legal Tracker is an asset.
• Post-secondary education and/or 3-5 years of experience in a law firm or legal department.

Working environment and physical demands:

• High-volume periods with tight deadlines.
• Sitting for extended periods.
• Repetitive movements (keyboard and mouse use).
• Long hours in front of a computer screen.
• Multi-tasking, including speaking on the phone while working on a computer.

Additional benefits and culture:

• Competitive compensation.
• Comprehensive benefits (Health Spending Account, parental leave top-up).
• Hybrid work environment.
• Extensive training programs.
• Modern, collaborative office environment.
• Supportive team culture and community involvement opportunities.
• Regular social events.

About our team:

Founded in 1988, First National is one of Canada's largest non-bank lenders, providing residential mortgages through brokers and being the largest commercial mortgage lender in Canada. Recognized as a great place to work, our employee engagement feedback exceeds industry standards.

We thank all applicants for their interest; only those selected for an interview will be contacted.