Legal Assistant

Quantum Management Services Ltd.; Toronto; Hybrid; CAD 65,000 - 85,000; Full time

Job summary

A respected law firm in downtown Toronto seeks a detail-oriented Legal Assistant for a full-time, permanent position. This role involves supporting a collaborative litigation team, managing schedules, and drafting legal documents. Ideal candidates will have 5+ years of experience and proficiency in legal software. Join a dynamic environment with a hybrid work schedule.

Qualifications

• 5+ years of experience as a Legal Assistant in litigation.
• Proficiency with legal software tools.

Responsibilities

• Providing direct administrative support to lawyers.
• Managing calendars, deadlines, and court scheduling.
• Drafting and filing legal correspondence.

Skills

Organizational Skills

Communication

Tools

Primafact

ACL

PC Law

CaseMap

MS Office

Job description

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Are you a detail-oriented Legal Assistant with a passion for litigation and organization?

We’re working with a highly respected law firm in downtown Toronto that's looking to add a Legal Assistant to their collaborative litigation team. This is a full-time, permanent position with a hybrid work schedule (2 days/week in office), supporting a team of experienced lawyers in a fast-paced practice.

Responsibilities:

- Providing direct administrative support to lawyers, clerks, and legal professionals

- Managing and maintaining calendars, deadlines, and court scheduling (pre-trials, motions, discoveries, mediations, etc.)

- Drafting, formatting, and filing legal correspondence and court documents

- Coordinating logistics with courts, tribunals, clients, and service providers (e.g., translators, transportation)

- Handling file openings/closings and maintaining organized electronic and physical files

- Assembling motion records, books of authorities, and hearing materials

- Tracking and diarizing important litigation timelines and limitation periods

- Managing communications, coordinating meetings, and preparing documents for court and client matters

Qualifications:

- 5+ years of experience as a Legal Assistant in a litigation-focused law firm (defense litigation preferred)

- Proficiency with legal software tools such as Primafact, ACL (Automated Civil Litigation), PC Law, CaseMap, and MS Office

- Strong organizational skills and the ability to work independently under tight deadlines

- Comfortable working in a high-volume, fast-moving environment

- Excellent written and verbal communication skills

- Typing speed of 55+ WPM ideally

Please send your resume in Word format to Misha Ishaq at [e-mail].

OUR VIRTUAL DOORS ARE OPEN! We’re also bringing the interviews to you by various web applications, virtually! Contact us today for your next opportunity.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Legal

• Industries

  Legal Services

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