Legal Assistant, Business Law

iR Corp.; Calgary; On-site; CAD 45,000 - 65,000; Full time

Job summary

iR Corp. in Calgary, Alberta, is seeking a Legal Assistant to support its Business Law practice group in a full-time role.

The successful candidate will manage documents, correspondences, filings, and client communications with accuracy in a fast-paced environment. The position requires a Legal Assistant diploma and a minimum of two years of corporate/Corporate Tax law experience, with assets for iManage/NetDocuments and strong MS Office skills.

Qualifications

• Legal Assistant diploma from a recognized post-secondary institution.
• A minimum of two (2) years of legal assistant experience.
• Background in Corporate law and/or Corporate Tax law is considered an asset.
• Experience with iManage and/or NetDocuments considered an asset.
• Proficiency in MS Office with a high level of overall technical ability.
• Strong interpersonal and communication skills (both written and verbal).
• Exceptional attention to detail and proofreading ability.
• Ability to handle multiple competing and urgent deadlines.
• Ability to work independently in a fast-paced, team-oriented environment.

Responsibilities

• Drafting, preparing, and compiling various types of correspondence, documentation, forms and filings as dictated or prepared in Word, Excel, PowerPoint, or Outlook.
• Organize and maintain physical and digital systems that support efficient and effective management of all client communications, record-keeping, and client/document files.
• Open and close client files while adhering to process requirements for new file intake and file closing guidelines.
• Prepare, format, and revise correspondence, tax memoranda, and legal documents
• Assist with corporate reorganizations, tax planning files, and related documentation
• Manage and respond to client inquiries and conduct follow up, as required and appropriate.
• Prepare expense reports, docket entries, cheque requisitions, client accounts, e-billing, A/R status and collection.
• Coordinate and maintain lawyer calendars, deadlines and bring forward systems, pull supporting information for meetings and arrange appointments based on lawyers' work preferences.
• Engage in team support when appropriate and necessary.
• May perform other duties or projects, as assigned.

Skills

MS Office

Interpersonal skills

Attention to detail

Multitasking

Independent worker

Education

Legal Assistant diploma

Tools

iManage

NetDocuments

Job description

Our valued law firm client is seeking a Legal Assistant for a full-time position, supporting their Business Law practice group.

Our ideal candidate has 2+ years of legal assistant experience in Corporate Commercial law, exercises sound judgment in a variety of situations, and has the ability to balance multiple priorities. If you're a detailed and organized self-starter who thrives in a fast-paced environment, we want to hear from you!

• Drafting, preparing, and compiling various types of correspondence, documentation, forms and filings as dictated or prepared in Word, Excel, PowerPoint, or Outlook.
• Organize and maintain physical and digital systems that support efficient and effective management of all client communications, record-keeping, and client/document files.
• Open and close client files while adhering to process requirements for new file intake and file closing guidelines.
• Prepare, format, and revise correspondence, tax memoranda, and legal documents
• Assist with corporate reorganizations, tax planning files, and related documentation
• Manage and respond to client inquiries and conduct follow up, as required and appropriate.
• Prepare expense reports, docket entries, cheque requisitions, client accounts, e-billing, A/R status and collection.
• Coordinate and maintain lawyer calendars, deadlines and bring forward systems, pull supporting information for meetings and arrange appointments based on lawyers' work preferences.
• Engage in team support when appropriate and necessary.
• May perform other duties or projects, as assigned.

Qualifications

• Legal Assistant diploma from a recognized post-secondary institution
• A minimum of two (2) years of legal assistant experience
• Background in Corporate law and/or Corporate Tax law is considered an asset
• Experience with iManage and/or NetDocuments considered an asset
• Proficiency in MS Office with a high level of overall technical ability
• Strong interpersonal and communication skills (both written and verbal)
• Exceptional attention to detail and proofreading ability
• Ability to handle multiple competing and urgent deadlines
• Ability to work independently in a fast-paced, team-oriented environment.

EQUITY

iR Corp. is an equal opportunity employer, promoting equity and dignity in the workplace. Adhering to all federal, provincial, and local laws in relation to selection and hiring, we assess qualified personnel without regard to age, ancestry, colour, race, citizenship, ethnic origin, place of origin, creed, disability, family status, marital status (including single status), identity, expression, record of offences, sex (including pregnancy and breastfeeding), or sexual orientation. While remaining alert and sensitive to the issues of fair and equitable treatment for all, iR Corp. has a special concern with the participation of members of four designated groups that have traditionally been underrepresented in employment: women, visible minorities, Indigenous peoples, and persons with disabilities. Persons with disabilities requiring assistance to participate fully in the recruitment process can inform us of their needs for accommodation with confidence.