Legal Assistant, Corporate Services

Fasken; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

Fasken is seeking a capable administrator to lead a team of Law Clerks within the Corporate Services group. The role reports to both the Law Clerks and the Manager, Legal Assistant Services.

Typical hours are 9 am–5 pm with occasional overtime to meet client needs. Primary duties include managing emails and calendars, coordinating meetings, handling invoices, entering corporate data, and drafting documents under supervision.

Qualifications

• Completion of a post-secondary Legal Assistant or Law Clerk course.
• 1+ years’ working experience in Corporate Services is preferred.
• In-depth understanding of business and legal terminology.
• Strong technical skills using MS Office 365
• Experience working with 3E, iManage Work.

Responsibilities

• Overseeing administrative duties such as email and calendar management, coordinating meetings, booking rooms, processing mail, and preparing expense reports.
• Entering basic corporate data in the corporate services database.
• Maintaining bring-forward system and providing reminders.
• Drafting initial legal documents and correspondence under supervision.
• Coordinating with other administrative departments and providing backup coverage when needed.

Skills

Legal terminology understanding

Administrative skills

MS Office 365

Education

Legal Assistant or Law Clerk program

Tools

MS Office 365

3E

iManage Work

Job description

The successful candidate will independently manage the daily activities of a team of Law Clerks in the Corporate Services team. The role has a dual reporting relationship with the Law Clerks in the share and the Manager, Legal Assistant Services.

Hours of work are from 9 am to 5 pm. Occasional pre-authorized overtime may be required to meet client needs.

Primary Responsibilities:

• Overseeing all administrative duties such as email and calendar management, coordinating meetings, booking meeting rooms, processing incoming and outgoing mail, processing invoices and preparing expense reports
• Entering basic corporate data in the corporate services database
• Preparing and maintaining a bring-forward system as well as providing appropriate reminders
• Under legal professional supervision, prepare initial drafts of legal documents and correspondence according to precedents and/or instructions
• Delegating tasks to, and coordinating with, other administrative departments
• Providing backup coverage in the absence of other assistants
• Other duties, as assigned.

Required Knowledge and Experience:

• Completion of a post-secondary Legal Assistant or Law Clerk course.
• 1+ years’ working experience in Corporate Services is preferred.
• In-depth understanding of business and legal terminology.
• Strong technical skills using MS Office 365
• Experience working with 3E, iManage Work

Pay Range

$55,000 to $75,000 per annum. Pay range to be commensurate with experience.

Vacancy

This role is being posted to fill a current vacancy.

AI Disclosure

Please note that artificial intelligence tools may be used to assist in screening, assessing, or selecting applicants for this position.

About Fasken

As a premier law firm with over 900 lawyers worldwide, Fasken is where excellence meets expertise. We are dedicated to shaping the future our clients want, precisely when it matters most. For more information, visit fasken.com.

Diversity and Inclusion

At Fasken, we believe in a diverse workplace made up of people with unique experiences and qualities. It is important that all our members find our workplace welcoming and caring. An inclusive workplace creates a fair environment where people are respected and valued.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications.