Legal Assistant (6-month contract)

Fidelity International; Toronto; Hybrid; CAD 43,000 - 59,000; Part time

Benefits offered by this job

Flexible working arrangements

RRSP contribution

Health benefits

Parental leave top-up

Home office equipment allowance

Volunteer days

Professional development programs

Job summary

Fidelity Canada is seeking a Legal Administrative Assistant on a 6-month contract. The role sits in the Legal Department and supports the management/procurement team with coordinating documents, filings, and board materials.

It requires strong organization and the ability to handle large, complex documents. The position offers flexible hybrid work, with a Toronto office at 483 Bay Street, transitioning to Mississauga later.

Qualifications

• Minimum of 3-5 years’ experience as an Administrative Assistant.
• Legal experience is preferred (corporate law).
• Executive experience is an asset.
• Experience managing large and complex documents.
• Strong written and verbal communication skills.
• Attention to detail and organizational skills.

Responsibilities

• Provide administration and clerical support to the legal management/procurement team.
• Serve as a point of contact for internal/external clients and directors.
• Format and prepare prospectuses, agreements, minutes, and fund meeting materials.
• Assist with regulatory filings and board materials preparation.
• Process legal bills and external director payments.
• Coordinate calendar, travel, and document workflows.
• Support procurement team with administrative tasks.

Skills

Administrative support

Legal experience

Executive experience

Document management

Education

Post-secondary education or equivalent

Tools

MS Office

Job description

Job Description You will be working on a flexible hybrid schedule as part of Fidelity’s dynamic working arrangement. Current work authorization for Canada is required for all openings. The work location for this role is 483 Bay Street in Toronto until approximately late 2026, when the work location will change to the new Mississauga office at 3 Robert Speck Parkway. Please note this is a 6-month contract ending on March 31, 2027.

Who We Are:

At Fidelity, we’ve been helping Canadian investors build better financial futures for over 35 years. We offer individuals and institutions a range of trusted investment portfolios and services - and we’re constantly seeking to find new and better ways to help our clients. As a privately owned company, we boldly embrace innovation in all areas as we continue to grow our business into the future. Working with us means you’ll be part of a diverse and dedicated group of people who make a real difference for our clients and communities every day. You’ll have a wide range of opportunities to grow and develop your career in an inclusive environment where you’ll feel valued and supported to be your best - both personally and professionally.

What We Do

The Fidelity Legal Department provides legal services to all aspects of Fidelity's business.

What You Will Do

• Reporting to the Director of Legal Services, the Legal Assistant provides a variety of coordination, legal clerical support, and administrative services to the legal management/procurement team.
• They interact with all levels of the organization as well as external directors, clients, contacts and supports the day-to-day operations of the department by acting as contact for all administrative needs, requests, and inquiries.
• Word Processing that involves large fund prospectus documents including typing and formatting fund prospectuses and supporting documents, agreements, resolutions, correspondence, forms, minutes, and fund meeting materials.
• Providing administrative support to prospectus and other regulatory filings.
• Preparation of material and other support for Board meetings.
• Processing legal bill and external director fee payments.
• Liaising with external and internal clients on administrative issues.
• Performing general clerical duties, including filing, expense reports, and calendar management.
• Assisting with projects as assigned by legal department.
• Provide an administrative support to the procurement Team.

What We’re Looking For

• Post-secondary education or equivalent work experience.
• Minimum of 3-5 years’ experience as an Administrative Assistant.
• Legal experience is preferred (corporate law).
• Executive experience is an asset Experience managing large and complex documents.

The Expertise You Bring

• Strong written and verbal communication skills.
• Attention to detail and strong organizational skills.
• Ability to handle multiple tasks, meet strict deadlines and adapt to unique and changing expectations.
• Ability to work in a fast-paced environment with minimal supervision while adopting a proactive approach.
• Familiarity with fund prospectus documents is an asset.
• Advanced knowledge of MS Office (Word, PowerPoint, Excel, and Outlook: must be able to manipulate large and complex documents easily and quickly, including tracking revisions, creating table of contents, importing tables etc.)

Some of the ways we’ll help you feel valued and supported as part of our team:

• Flexible working arrangements - 100% remote, hybrid, and in office options
• Competitive total compensation, including company contributions to your group RRSP without a matching requirement from you
• Comprehensive health benefits that start on your first day, with 100% employer-paid premiums, that include up to $6000 annually for mental health services and therapy
• Parental leave top‑up to 100% of your salary for a period of 25 weeks
• Up to $650 for home office equipment
• Generous time off policy, including 2 paid days annually to volunteer at a charity of your choice
• Diversity and inclusion programs, including an active network of Employee Resource Groups
• Extensive professional development opportunities, including access to over 11,000 training and development courses, tuition reimbursement, and monetary rewards for completing a required designation

Competitive Pay for Specialized Talent

This contract role offers a flexible, hourly compensation model that reflects your expertise and the value you bring. The hourly rate ranges from $31.00 to $43.00, based on experience and qualifications. We offer market-aligned rates that recognize the specialized skills and agility required for this role. We’re proud to offer a compensation package that aligns with provincial pay transparency requirements. This posting represents an existing vacancy within our organization—an opportunity to step into a role where your talents will make a meaningful difference.

Why Work at Fidelity?

• Canada's Top 100 Employers
• Greater Toronto's Top Employers
• Canada's Top Family-Friendly Employers
• Canada's Top Employers for Young People
• Great Place To Work® Certified
• Best Workplaces for Inclusion
• Best Workplaces for Mental Wellness
• Best Workplaces for Today's Youth
• Best Workplaces for Women
• Best Workplaces in Financial Services & Insurance
• Best Workplaces in Ontario
• Best Workplaces with Most Trusted Executive Teams
• LinkedIn Top Companies in Canada
• Human Resource Director (HRD) - Best Place To Work
• HRD - 5-Star Benefit Program
• HRD - 5-Star Diversity & Inclusion Employer Designations
• Canadian Compassionate Companies – Certified
• Benefits Canada's Workplace Benefits Award - Future of Work Strategy
• TalentEgg National Recruitment Excellence Award - Special Award for Diversity & Inclusion in Recruiting

About Us

Fidelity Canada has become an employer of choice for talented people seeking rewarding career opportunities in the financial services industry. We look to hire outstanding individuals who want to maximize their potential and be challenged in all aspects of their professional careers. To help our employees excel in their roles at Fidelity, we provide everyone here with the best training, resources and support possible throughout their careers. With our help, there’s no limit to what you can accomplish here. We’re excited you’re considering Fidelity for your career plans.

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