Legal Assistant

BeachHead; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading financial firm is seeking a Legal Assistant to support the Subsidiary Governance Office in Toronto. The role involves preparing legal documents, coordinating meetings, and handling confidential matters within a fast-paced environment. Ideal candidates will have a College Law Clerk Certificate, relevant experience, and strong organizational skills.

Qualifications

• 2-3 years as law clerk, not paralegal.
• Eligibility for membership in the Institute of Law Clerks of Ontario.
• Knowledge of relevant corporate laws and procedures.

Responsibilities

• Organizes and attends corporate meetings and prepares legal documents.
• Maintains corporate records and handles sensitive information.
• Supports strategic initiatives and responds to inquiries regarding legal agreements.

Skills

Legal procedures

Organizational skills

Research

Data integrity

Communication

Education

College Law Clerk Certificate

Tools

MS Office

Corporate databases

Job description

Working with one of the top financial clients, this role calls for a Legal Assistant who will provide legal services support for the Subsidiary Governance Office. Supports complex portfolios of client’s entities and operates at various levels within a fast paced, deadline sensitive environment. This candidate will assist with corporate activities and transactions, government filings, document drafting and Board of Directors meetings. The successful candidate must manage or participate in administrative and operational projects. Leads/participates in special projects assigned by legal counsel. Builds effective relationships with assigned business/group, provides advice on standard processes and ensures compliance with internal procedures. This position is privy to sensitive and confidential Bank Matters which may impact the Bank’s reputational risk.

Responsibilities:

• Organizes and attends meetings of the Boards of Directors and Board Committees of client’s Subsidiaries.
• Prepares legal documents for routine matters such as resolutions and documents required for corporate activities including incorporations, extra provincial registrations, general and limited partnerships, dividend payments, amalgamations and dissolutions.
• Coordinates and monitors government filings process and annual corporate maintenance.
• Maintains corporate records and registrations, and corporate database.
• Develops/maintains information management systems and ensures data integrity.
• Handles sensitive/confidential Bank information while minimizing legal risk.
• Arranges requirements and materials for the facilitation of meetings.
• Responds to internal/external inquiries concerning corporate information, legal agreements and certain legal issues.
• Provides advice and guidance to assigned business/group on implementation of solutions.
• Supports the execution of strategic initiatives in collaboration with internal and external stakeholders.
• Responds to internal/external inquiries on status of documentation and/or scheduling of activities.
• Gathers and analyzes research data, as required.
• Performs business/situational analysis and recommends alternatives to improve organizational effectiveness.
• Reviews and updates operations manuals.
• Conducts research, compiles information and reporting.
• Executes work to deliver timely, accurate and efficient services and support.
• Operates effectively in a high stress environment with constantly changing expectations.
• Focus is primarily on assigned business/group within the client but may have broader, enterprise-wide focus.
• Exercises judgment to identify, diagnose, and solve problems within given rules.
• Works independently on a range of complex tasks, which may include unique situations.
• Broader work or accountabilities may be assigned as needed.

Desired Skill Set:

• Junior experience: 2-3 years as law clerk (not paralegal)
• College Law Clerk Certificate or equivalent plus three years relevant experience in a corporate law practice within a law firm, financial institution or company listed on a major stock exchange.
• Must be eligible for membership in the Institute of Law Clerks of Ontario.
• Working and practical knowledge of laws/legislation relevant to corporate practice, including Business Corporations Act (Ontario), Canada Business Corporations Act, Partnerships Act and Corporations Information Act.
• Working and practical knowledge of legal procedures and practices involved in preparing, processing, and filing a variety of legal documents.
• Proficiency with computers an asset including advanced MS Office, internet, corporate databases (GEMS or similar), Diligent Board Portal (or similar) and other relevant software programs.

BeachHead is an equal opportunity agency and employer. We advocate for you and welcome anyone regardless of race, color, religion, national origin, sex, physical or mental disability, or age.

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