Legal Assistant

JK Law; Calgary; On-site; CAD 45,000 - 65,000; Full time

Job summary

JK Law in Calgary, Alberta, is seeking an experienced, organized and dependable Legal Assistant/Paralegal to join our client-focused team. The successful candidate will have at least two years of relevant experience, including Alberta real estate conveyancing and wills and estates practice.

This hands-on role involves managing residential real estate files from opening to closing, assisting with wills and probate matters, and coordinating with clients, lenders, realtors and counsel to meet

Qualifications

• Two years of recent experience as a legal assistant or paralegal in a Canadian law firm.
• At least two years of practical experience handling Alberta residential real estate transactions.
• Experience supporting wills and estates matters, including estate planning or probate.
• Experience using Cosmolex or Clio practice-management software.
• Strong Microsoft Office skills (Word, Outlook, Excel).
• Excellent written and verbal communication.
• Strong organizational and time-management skills.
• Ability to manage multiple files and deadlines in a fast-paced environment.
• Professional, dependable and client-service oriented.

Responsibilities

• Manage residential purchase, sale, mortgage and refinancing files from opening through closing and final reporting.
• Review purchase and sale contracts, mortgage instructions, title searches, tax information and other transaction documents.
• Communicate with clients, lenders, realtors, mortgage brokers, opposing counsel, condominium corporations, municipalities and other parties.
• Monitor critical dates, funding requirements, trust conditions, undertakings and post-closing matters.
• Assist with preparing and executing wills, Enduring Powers of Attorney and Personal Directives.
• Open, organize and maintain estate planning, probate and estate administration files.
• Assist with probate and administration applications, supporting affidavits, notices, correspondence and court filing requirements.
• Maintain document checklists, limitation dates, filing deadlines and follow-up schedules.

Skills

Communication skills

Time management

Organization

Attention to detail

Independent work

Client service orientation

Education

Legal Assistant or Paralegal diploma/certificate

Tools

Cosmolex

Clio

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

JK Law is a client-focused general practice law firm located in Calgary, Alberta. We are committed to providing practical, responsive and high-quality legal services while treating every client with professionalism, respect and care.

Our principal practice areas include real estate law, wills and estate planning, probate and estate administration, corporate and commercial law and child welfare matters.

We are seeking an experienced, organized and dependable Legal Assistant/Paralegal to join our team as soon as possible. The successful candidate must have at least two years of relevant experience, including meaningful experience in both Alberta real estate conveyancing and wills and estates practice.

The Position

This is a hands-on role for someone who can manage files efficiently, communicate professionally with clients and third parties, meet important deadlines and work independently with limited supervision.

The successful candidate will assist with residential real estate transactions from opening through completion and reporting, as well as wills, estate planning, probate and estate administration matters, and other areas of law.

Key Responsibilities

• Manage residential purchase, sale, mortgage and refinancing files from opening through closing and final reporting.
• Review purchase and sale contracts, mortgage instructions, title searches, tax information and other transaction documents.
• Communicate with clients, lenders, realtors, mortgage brokers, opposing counsel, condominium corporations, municipalities and other parties.
• Monitor critical dates, funding requirements, trust conditions, undertakings and post-closing matters.

Wills and Estates

• Assist with preparing and executing wills, Enduring Powers of Attorney and Personal Directives.
• Open, organize and maintain estate planning, probate and estate administration files.
• Assist with probate and administration applications, supporting affidavits, notices, correspondence and court filing requirements.
• Maintain document checklists, limitation dates, filing deadlines and follow-up schedules.

General Responsibilities

• Maintain complete and accurate electronic and physical files.
• Schedule appointments, coordinate document signings and manage follow-up tasks.
• Prepare, proofread and format legal correspondence and documents.
• Communicate with clients, counsel, courts, registries, financial institutions and other third parties. Generally perform office receptionist functions.
• Maintain confidentiality and exercise sound judgment and discretion.
• Provide assistance in other practice areas.

Required Qualifications

• At least two years of recent experience working as a legal assistant or paralegal in a Canadian law firm.
• At least two years of practical experience handling Alberta residential real estate transactions.
• Experience supporting wills and estates matters, including estate planning and/or probate and estate administration.
• Experience using legal practice-management software such as Cosmolex or Clio.
• Strong knowledge of Microsoft Office, including Word, Outlook and Excel.
• Excellent written and verbal communication skills.
• Strong organizational, time-management and file-management skills.
• Ability to manage multiple files and competing deadlines in a fast-paced environment.
• Exceptional attention to detail and accuracy.
• Ability to work independently, take initiative and follow files through to completion.
• Professional, dependable and client-service oriented.

Assets

• A Legal Assistant or Paralegal diploma or certificate from a recognized institution.
• Experience with Alberta Land Titles systems and real estate conveyancing software.
• Experience in corporate/commercial law.
• Experience working in a small or general practice law firm.

What We Offer

• A professional, respectful and client-focused working environment.
• Opportunities to expand your experience across multiple practice areas.
• Competitive compensation based on experience and demonstrated ability.
• An opportunity to join a collaborative team where initiative, reliability and excellent client service are valued.