Legal Administrator

Contemporary Career Consultants; Calgary; On-site; CAD 80,000 - 100,000; Full time

Job summary

A leading company in the real estate sector is seeking a seasoned Legal and Corporate Administrator to support legal and executive teams. The role involves managing contracts, corporate records, and compliance for a growing real estate portfolio. Suitable candidates will possess a Bachelor’s degree and over 10 years of relevant experience.

Qualifications

• 10+ years’ experience in a legal administrative or corporate governance role.
• Strong understanding of real estate transactional processes and regulatory requirements.
• Ability to handle sensitive information with discretion and integrity.

Responsibilities

• Support legal counsel in managing contracts and compliance.
• Maintain corporate records and manage contract systems.
• Act as a contact point for legal and corporate inquiries.

Skills

Organizational skills

Attention to detail

Communication

Education

Bachelor’s degree in Law, Business Administration, or related field

Paralegal certification or legal training

Tools

Microsoft Office Suite

Legal document management systems

Compliance tracking tools

Job description

We are seeking a seasoned Legal and Corporate Administrator with 10+ years of experience to support our legal and executive teams in ensuring compliance, and supporting key administrative functions in our real estate investment operations. This role is critical in maintaining integrity, supporting transaction execution, and managing corporate records for a growing real estate portfolio.

Key Responsibilities :

Legal :

• Support legal counsel in drafting, reviewing, and managing contracts, leases, NDAs, and real estate transactional documents.
• Liaise with internal and external counsel on property acquisitions, financings, and corporate matters.

Corporate :

• Maintain accurate and up-to-date corporate records, entity databases, and organizational charts.
• Prepare board resolutions, shareholder consents, and minutes for corporate meetings.
• Coordinate annual filings, business licenses, and renewals for multiple legal entities.
• Assist in the formation and dissolution of legal entities in domestic and international jurisdictions.
• Oversee due diligence checklists and coordinate with legal, finance, and asset management teams during property acquisitions and dispositions.
• Track and manage critical dates for leases, renewals, and compliance filings.
• Assist with the execution and archiving of legal documents related to property transactions and financing.

Administrative and Strategic Support :

• Manage contract management systems and ensure timely document execution and filing.
• Act as a point of contact for legal and corporate inquiries from internal departments.
• Support investor relations and reporting through proper documentation and regulatory compliance.
• Coordinate with internal departments to ensure consistency across corporate policies and legal documentation.

Qualifications :

• Bachelor’s degree in Law, Business Administration, or related field; Paralegal certification or legal training is a plus.
• Minimum of 10 years’ experience in a legal administrative or corporate governance role, ideally within a real estate investment or asset management firm.
• Strong understanding of real estate transactional processes, corporate structures, and regulatory requirements.
• Exceptional organizational skills with keen attention to detail and deadlines.
• Proficient in Microsoft Office Suite, legal document management systems, and compliance tracking tools.
• Excellent written and verbal communication skills.
• Ability to handle sensitive information with discretion and integrity.

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Administrative and Legal

Venture Capital and Private Equity Principals and Real Estate

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