Legal Administrative Assistant

TAG HR; Eastern Ontario; Hybrid; CAD 55,000 - 65,000; Full time

Job summary

An established industry player is seeking a dedicated Legal Assistant to provide essential administrative support to multiple lawyers. In this dynamic role, you will manage schedules, draft legal documents, and ensure smooth communication between clients and legal professionals. The ideal candidate will thrive in a fast-paced environment, demonstrating excellent organizational skills and attention to detail. Join a forward-thinking firm that values professional development and offers a hybrid working model, along with generous benefits including RRSP matching and wellness allowances. This is an exciting opportunity to advance your career in the legal field while contributing to meaningful work.

Benefits

Free Parking

Working Hybrid Model

Employer Paid Group Health Benefits

RRSP Matching

Generous Vacation and Sick Leave

Annual Wellness Allowance

Professional Development Opportunities

Qualifications

• 2+ years of experience in administration, preferably in a legal environment.
• Strong communication skills and attention to detail.

Responsibilities

• Organize work flow and maintain schedules for lawyers.
• Draft legal documents and liaise with clients.

Skills

Administrative Support

Legal Document Drafting

Communication Skills

Attention to Detail

Time Management

Customer Service

Education

Post-secondary degree or diploma

Tools

MS Office

Adobe Pro

WestlawNext

LexisNexis

Job description

Legal Assistant

$55,000 - $65,000

Our client is seeking a Legal Assistant who can provide administrative support to multiple lawyers in terms of scheduling, drafting, corresponding, and other general administrative tasks.

Duties and Responsibilities:

Schedule Maintenance

• Organize the flow of work through the lawyer’s office and initiate follow-up action in a timely manner to meet multiple deadlines.
• Maintain and monitor calendars, including but not limited to scheduling appointments, hearings, travel, and conferences, as directed.
• Manage the bring-forward systems on a daily basis to ensure important deadlines are met.

Drafting and Correspondence

• Liaise between the lawyers, contacts, and clients.
• Prepare legal documents, including (but not limited to) affidavits, briefs, motions, subpoenas, appearance sheets, minutes of settlement, release agreements, etc.
• Review and proofread outgoing documents and correspondence, verifying text for accuracy and syntax.
• Maintain and update current client and arbitrator contact lists.
• Respond to routine correspondence by mail, email, and telephone calls.

General Administration

• Perform conflict searches, create, and maintain files, and close files as instructed.
• Open new client files and matters.
• Arrange and prepare courier services and pickups.
• Mail sorting and scanning.
• Support case preparation by assembling materials required during hearings.
• Maintain electronic copies of all documentation in the firm's database to supplement available precedents.
• Input and validate lawyers’ time dockets; coordinate lawyers’ monthly/yearly docket totals as requested.
• Track lawyers’ Law Society of Ontario (LSO) Continuing Professional Development hours, and input into the LSO portal.
• Prepare or make changes to lawyers’ conference and/or seminar presentations.
• Conduct legal research by using WestlawNext and LexisNexis.
• Prepare cheque requisitions and trust deposit instructions.

Qualifications:

• Post-secondary degree or diploma in a related field.
• 2+ years of working experience in administration, preferably in a legal or professional services environment.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to produce a high volume of high-quality work under tight deadlines while managing competing priorities.
• Ability to provide an excellent customer service and ensuring professionalism.
• Proficiency in MS Office & Adobe Pro.

Benefits:

• Free Parking
• Working Hybrid Model
• Employer Paid Group Health Benefits
• RRSP Matching
• Generous Vacation and Sick Leave
• Annual Wellness Allowance
• Professional Development Opportunities