Legal Administrative Assistant - Litigation

BC Legal Management Association; Vancouver; On-site; CAD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a skilled Legal Administrative Assistant to enhance their Litigation Department. The ideal candidate will have 3 to 5+ years of experience and a Legal Administrative Assistant Certificate. This role involves drafting legal documents, managing correspondence, and ensuring deadlines are met within a fast-paced environment. You'll work closely with a dedicated team of professionals, contributing to the efficiency and success of legal operations. If you are detail-oriented, organized, and possess excellent communication skills, this is the perfect opportunity to advance your career in a dynamic legal setting.

Qualifications

• 3-5+ years of experience as a legal administrative assistant.
• Legal Administrative Assistant Certificate from an accredited program.
• Previous litigation experience required.

Responsibilities

• Drafts correspondence and legal documents, maintains calendars and appointments.
• Manages high volume of paper correspondence and ensures deadlines are met.
• Performs complex editing and formatting of documents.

Skills

Time Management

Communication Skills

Organizational Skills

Attention to Detail

Interpersonal Skills

Business Judgment

Education

Legal Administrative Assistant Certificate

Tools

MS Word

MS Excel

Outlook

Case Management Software

Time Tracker Software

Job description

Singleton Reynolds is currently looking for an experienced Legal Administrative Assistant to join our Litigation Department within the Vancouver office. The position requires 3 to 5+ years’ experience. The successful candidate will work closely with a professional team of Lawyers and Paralegals and will be responsible for a wide array of legal administrative tasks.

The Role

1. Provides clear, concise and complete oral and written information.
2. Drafts correspondence and legal documents.
3. Maintains all administrative functions, including file opening/closing procedures, maintains the calendar, books appointments and manages bring forwards;
4. Performs complex editing and formatting of documents for various correspondence, reports, forms and spreadsheets.
5. Arranges examinations for discovery and trial dates.
6. Manages work volume and juggling priorities while supporting a demanding practice.
7. Manages a high volume of paper correspondence.
8. Ensures deadlines are met and limitation dates are adhered to.
9. Completes time entries and billings.
10. Sorts incoming mail and preparation of outgoing mail.
11. Performs other related duties as required.

Key Qualifications & Experience

1. 3-5+ years of experience working as a legal administrative assistant.
2. Legal Administrative Assistant Certificate from an accredited program.
3. Previous litigation experience.
4. Superior organizational/document management skills with a strong attention to detail.
5. Exceptional aptitude for software and systems.
6. Advanced knowledge of database management.
7. Computer knowledge including, MS Word, MS Excel, Outlook, Internet, Case Management Software, and Time tracker software.

Skills and Attributes

1. Strong time management skills.
2. The ability to work both collaboratively and support colleagues and work independently.
3. A strong work ethic and initiative.
4. Excellent interpersonal skills.
5. Excellent communication skills both written and verbal.
6. Sound business judgment including the ability to handle sensitive and confidential information.
7. High degree of accuracy in work product.
8. A strong orientation towards delivering a superior standard of service.
9. A proven ability to thrive in a fast-paced deadline-driven environment.