Legal Administrative Assistant

United Pacific; Osoyoos; On-site; CAD 42,000 - 54,000; Full time

Job summary

United Pacific is seeking an Administrative Assistant to provide multi-level administrative support for the legal department. The role includes research, preparing statistical reports, managing information requests, and clerical tasks such as correspondence, visitor reception, conference calls, and scheduling meetings.

The position requires extensive software skills, internet research, and strong communication abilities to support department needs and maintain organized records.

Qualifications

• High School graduate with some college and/or an associate's degree or equivalent experience.
• Demonstrated ability to work independently and with multiple managers and in a team environment.
• Strong office and administrative support experience.
• Strong written and oral communication skills.
• Ability to prioritize, organize, manage and coordinate multiple projects.
• Attention to detail and deadlines.
• Office support experience with emphasis on customer service.
• Demonstrated skills in MS Word, Excel, and Access.

Responsibilities

• Efficiently performs administrative functions.
• Prepares, reviews, and provides written communications, reports, and correspondence.
• Searches for information in files, internet, and approved resources; completes reports and keeps files current.
• Orders, coordinates, and tracks office supplies.
• Provides excellent customer service to callers, visitors, and internal customers.
• Studies methods to improve work measurements or performance standards.
• Prepares reports including conclusions and recommendations for administrative problems.
• Drafts narrative, financial, and statistical reports.
• Reviews and answers correspondence.

Education

High School + some college/associate degree

3-5 years work experience

Tools

MS Word

Excel

Access

Job description

SUMMARY:
The Administrative Assistant provides multi-level administrative and office support for the legal department.
This includes conducting research, preparing statistical reports, handle information requests, and performs
clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and
scheduling meetings, filing, and faxing. The Administrative Assistant will order office supplies, monitoring and
tracking supplies for the legal department and prepares appropriate reports. Extensive software skills are
required, as well as Internet research and communication skills.

ESSENTIAL JOB FUNCTIONS

• Efficiently performs administrative functions
• Prepares, reviews, and provides written communications, reports, and correspondence
• Searches for and investigates information contained in files, internet, and various approved resources, completes reports, and keeps files current
• Orders, coordinates, and responsible for tracking and monitoring of office supplies
• Provides excellent customer service to incoming callers, visitors, and internal customers.
• Studies methods of improving work measurements or performance standards
• Prepares reports including conclusions and recommendations for solution of administrative problems
• Drafts narrative, financial, and statistical reports
• Reviews and answers correspondence

JOB QUALIFICATIONS

• High School graduate with some college and/or associates degree or equivalent experience of 3-5 years.
• Demonstrated ability to work both independently and effectively with more than one work group manager and in a team environment
• Demonstrated strong office and administrative support experience
• Demonstrated strong written and oral communications skills
• Demonstrated effectiveness and ability to prioritize, organize, manage and coordinate multiple projects
• Strong and effective attention to detail and deadlines.
• Office support experience with an emphasis on demonstrated excellent customer service
• Demonstrated effective computer skills in MS Word, Excel, and Access