Toronto Legal Secretary

Baker McKenzie; Toronto; On-site; CAD 42,000 - 70,000; Full time

Job summary

Baker McKenzie is seeking an experienced legal secretary to provide confidential administrative support to attorneys in our Toronto office. The role emphasizes precise document drafting, calendar management, and efficient handling of complex travel and meeting arrangements.

The ideal candidate will have a strong secretarial background in a legal or professional services setting, excellent English communication, and proficiency with Word, Excel, PowerPoint, and Intapp Time/Open.

Qualifications

• Proven legal secretarial experience in a professional services environment.
• Excellent English verbal and written communication skills.
• Strong organization and ability to prioritize deadlines.
• Proficient with Word, Excel, PowerPoint; able to draft and proof documents.

Responsibilities

• Prepare attorneys' correspondence and legal documents as requested.
• Draft information on behalf of timekeepers with minimal direction.
• Manage attorneys' calendars and schedule complex meetings and travel.
• Organize and coordinate meetings, travel, and seminars.
• Update and proof visuals; manage large volumes of email and phone communications.
• Respond to information requests and maintain records with accuracy.
• Type general correspondences, memos, charts, and reports; proofread for errors.
• Support practice groups and contribute to a collaborative office environment.
• Share information and expertise with staff at all levels.

Skills

Legal secretarial experience

Calendar management

Meeting scheduling

Email management

English communication

Education

High School Diploma or equivalent

Tools

Word

Excel

PowerPoint

Intapp Time

Intapp Open

Job description

To provide secretarial and administrative support as required to attorneys

Main responsibilities

• Prepare attorneys' correspondence, and other legal documents as requested
• Ability to appropriately draft information on behalf of the timekeeper with little or no direction
• Manage attorneys' calendars
• Schedule and organize complex activities such as meetings, travel, and seminars
• Update and proof visual presentations
• Organize and prioritize large volumes of email and phone calls
• Respond to regularly occurring requests for information
• Type general correspondences, memos, charts, tables, graphs, business plans, etc. Proofread copy for spelling and grammar making appropriate changes
• Volunteers to assist others in practice groups and office. Works harmoniously in a team environment and fosters team spirit
• Share information and expertise readily with staff members at all levels

Technical skills, qualifications and experience

• High School Diploma or equivalent; secretarial Degree preferred
• A large amount of legal secretarial experience; work experience in a legal or professional services environment
• A minimum of Intermediate knowledge of Word, Excel, and PowerPoint
• Intermediate knowledge of office systems (i.e., Intapp Time, Intapp Open, etc.)
• Very able to complete fine hand manipulation (heavy typing, dialing, filing); sitting/standing/walking/stooping; ability to lift to 25 lbs
• Can work independently prioritizing work and meeting deadlines
• Knowledge of marketing resources and relevant materials
• Excellent English verbal and written communication skills
• Actively pursues opportunities for self-development/collaboration
• Understands Firm structure and available resources
• Looks for ways to improve processes and/or procedures
• Some analytical ability is required to find solutions to various administrative problems and prioritize workloads