Legal Administrative Assistant

Moroccanoil; Montreal; On-site; CAD 79,190 - 113,128; Full time

Job summary

A leading cosmetics company in Montreal is seeking a Legal Administrative Assistant to support the legal department. The ideal candidate will focus on anti-diversion strategies, maintain case summaries, and communicate with external counsel. Candidates must have a degree, relevant experience, and be fluent in French. This full-time entry-level role offers a salary range of CA$79,190.00 – CA$113,128.00.

Qualifications

• 1–2+ years of experience in legal assistance.
• Familiarity with law, legal procedures, and protocols.

Responsibilities

• Communicates directly with external counsel.
• Carries out online searches and purchases for unauthorized resellers.
• Conducts investigation into diversion and counterfeit activities.
• Drafts, edits, transcribes and lays out straightforward legal documents.
• Maintains litigation case summaries.
• Maintains and uploads onto template agreements.
• Handles various highly confidential matters.

Skills

Legal assistance

Fluent in French

Proficiency in Microsoft Office Suite

Education

Degree from an accredited institution

Job description

Legal Administrative Assistant

Reporting to the Paralegal, Brand Protection Manager. The ideal candidate will aid in enhancing the Paralegal’s effectiveness by focusing on anti‑diversion strategies, developing case information, evidence, and settlement options, as well as providing administrative support to the legal department.

Responsibilities

• Communicates directly with external counsel as required to meet legal department needs.
• Carries out online searches and purchases for unauthorized resellers across all marketplaces and platforms.
• Conducts investigation into diversion and counterfeit activities.
• Drafts, edits, transcribes and lays out straightforward legal documents under the instructions of the attorneys in the legal department (diversion notices, correspondence, etc.).
• Maintains litigation case summaries through external counsel updates, trademark lists and outside counsel lists.
• In general, shows much initiative in meeting the Legal Department’s administrative needs, with guidance from counsel when required.
• Maintains and uploads onto template agreements developed and used by the Legal Department.
• Handles various highly confidential matters (discretion required).
• Completes special projects as needed.

Qualifications

• Candidates must have a degree from an accredited institution and a strong academic background.
• 1–2+ years of experience in legal assistance.
• Familiarity with law, legal procedures, and protocols.
• Must be Fluent in French.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Additional Information

• Seniority level: Entry level.
• Employment type: Full‑time.
• Job function: Legal and Administrative.
• Industries: Legal Services, Financial Services, and Cosmetics.
• Location: Montreal, Quebec, Canada.
• Salary: CA$79,190.00 – CA$113,128.00.