ADMINISTRATIVE ASSISTANT

Recruiting In Motion - Eastern Ontario; Vancouver; On-site; CAD 30,000 - 34,000; Full time

Job summary

Recruiting In Motion - Eastern Ontario in Vancouver, BC is seeking an Administrative Assistant for a temporary, full-time role. Start mid-September 2026 with potential extension. You will support paralegals and colleagues, manage files, draft documents, and handle routine filings.

Ideal candidates have strong organizational skills, attention to detail, and the ability to work independently. Proficiency in Microsoft Office is essential; legal experience is a plus.

Qualifications

• Experience in administrative, office, legal or related environment preferred.
• Legal Administrative Assistant certification not required.
• Strong organizational skills and attention to detail.
• Ability to work independently with minimal supervision.
• Mature, dependable, trustworthy and professional.

Responsibilities

• Open and maintain files; ensure documentation is organized and up to date.
• Conduct basic searches and assist with information gathering as required.
• Prepare and submit routine filings and documentation.
• Draft and format letters, correspondence and other documents.
• Provide administrative support to paralegals and other team members.
• Assist with document preparation, organization, scanning, filing and data entry.
• Maintain accurate electronic and physical records.
• Follow procedures while taking initiative to complete tasks independently.
• Communicate professionally with internal and external contacts.
• Ask questions when clarification is needed and apply instructions accurately.
• Support team with other administrative duties and special projects as required.
• Maintain confidentiality and handle sensitive information with professionalism and discretion.

Skills

Organizational skills

Attention to detail

Independent work

Communication skills

Professionalism

Flexibility

Education

Paralegal certification preferred

Tools

Microsoft Office

Job description

About Our Client

Our client is a well-established professional services organization located in Vancouver. They are seeking a reliable, mature, and adaptable Administrative Assistant to join their small and collaborative office environment on a temporary basis.

Position Details

Position: Administrative Assistant

Location: Vancouver, BC

Type: Temporary

Start Date: Week of September 8, 2026, or no later than September 14, 2026

Duration: Until the end of 2026, with potential for extension into the new year

Schedule: Full-time, approximately 40 hours per week; exact hours negotiable

Compensation: $22–$25 per hour, based on experience and background

Responsibilities

• Assist with opening and maintaining files and ensuring documentation is organized and up to date.
• Conduct basic searches and assist with information gathering as required.
• Prepare and submit routine filings and documentation.
• Draft and format letters, correspondence, and other documents.
• Provide administrative support to paralegals and other team members.
• Assist with document preparation, organization, scanning, filing, and data entry.
• Maintain accurate electronic and physical records.
• Follow established procedures while taking initiative to identify and complete tasks independently.
• Communicate professionally with internal team members and external contacts as required.
• Ask questions when clarification is needed and apply instructions accurately.
• Support the team with other administrative duties and special projects as required.
• Maintain confidentiality and handle sensitive information with professionalism and discretion.

Qualifications

• Previous experience in an administrative, office, professional services, legal, or related environment is preferred.
• Legal Administrative Assistant certification is not required.
• Strong organizational skills and excellent attention to detail.
• Ability to work independently with minimal supervision.
• Flexible and adaptable with a can-do attitude.
• Mature, dependable, trustworthy, and professional.
• Strong written and verbal communication skills.
• Comfortable asking questions, learning new processes, and taking ownership of assigned tasks.
• Ability to prioritize multiple responsibilities and meet deadlines.
• Strong computer skills and proficiency with Microsoft Office.
• Previous experience with legal files, document preparation, filings, or paralegal support would be an asset.

All applicants must have legal permission to work in Canada and require a valid Work Permit and Social Insurance Number.