Leasing Assistant

GWL Realty Advisors; Vancouver; On-site; CAD 43,000 - 59,000; Full time

Job summary

GWL Realty Advisors is seeking a Leasing Assistant to handle administrative processes for our commercial real estate team. You will support day-to-day leasing and marketing activities, including reporting, materials development, and systems training.

The role involves drafting offers, processing documents, coordinating meetings and travel, and maintaining leasing information on corporate sites. Proficiency in MS Office and familiarity with Yardi or InDesign are valuable assets.

Qualifications

• Must possess exceptional communication and interpersonal relationship skills.
• Strong attention to detail, problem-solving, and follow-up is required.
• Must be a self-starter with high degree of initiative, flexibility, and professionalism.
• Post-secondary educational background (University Degree or College Diploma in real estate or business preferred).
• Proficient with MS Office (Word, Excel, Outlook, and PowerPoint).
• Ability to work in a process driven environment.
• Experience in commercial real estate industry is an asset.
• Experience with Yardi 7 is an asset.
• Experience with InDesign is an asset.

Responsibilities

• Perform administrative duties including drafting offers, processing documentation for distribution; arrange meetings, booking travel and managing team expenses.
• Assist in creating, maintaining, and developing marketing materials (e.g., lease plans, brochures, etc.) both print and online.
• Assist in maintaining leasing information for the corporate and respective marketing websites.
• Process and code commission invoices, as well as tracking for future payments.
• Coordinate and input leasing assumptions for the budgeting processes.
• Track right and options from lease documentation, departmental budget and process department expenses.
• Assist with research and preparation of all monthly reports (ie.Stacking Plans, Availability Reports, etc)
• Assist with the input of information intoYardi
• Provide general administrative office support as may be required from time to time
• Other duties as assigned

Skills

Communication

Interpersonal skills

Attention to detail

Initiative

MS Office

Process-driven

Education

University Degree or College Diploma in real estate or business

Tools

Yardi 7

InDesign

Job description

We are looking for a Leasing Assistant to drive the administrative processes on our commercial real estate team. The ideal candidate is an enthusiastic and collaborative hard worker eager to gain experience working on a variety of commercial transactions. This role will provide support and assistance in the day-to-day leasing and marketing functions. Such duties include several centralized functions, including all reporting, marketing initiatives, special projects, and systems training.

RESPONSIBILITIES

• Perform administrative duties including drafting offers, processing documentation for distribution; arrange meetings, booking travel and managing team expenses
• Assist in creating, maintaining, and developing marketing materials (e.g., lease plans, brochures, etc.) both print and online
• Assist in maintaining leasing information for the corporate and respective marketing websites
• Process and code commission invoices, as well as tracking for future payments
• Coordinate and input leasing assumptions for the budgeting processes
• Track right and options from lease documentation, departmental budget and process department expenses
• Assist with research and preparation of all monthly reports (ie.Stacking Plans, Availability Reports, etc)
• Assist with the input of information intoYardi
• Provide general administrative office support as may be required from time to time
• Other duties as assigned

QUALIFICATIONS

• Must possess exceptional communication and interpersonal relationship skills
• Strong attention to detail, problem-solving, and follow-up is required
• Must be a self-starter with high degree of initiative, flexibility, and professionalism
• Post-secondary educational background (University Degree or College Diploma in real estate or business preferred)
• Proficient with MS Office (Word, Excel, Outlook, and PowerPoint)
• Ability to work in aprocess driven environment
• Experience in commercial real estateindustry is an asset
• Experience with Yardi 7 is an asset
• Experience with InDesign is an asset

The base salary for this position is between $43,300.00 to $58,600.00 annually. This represents base salary only and does not represent other variable compensation components of our total compensation ( i.e. annual bonus, commission etc). If you are selected to move forward in our recruitment process, your recruiter will be able to discuss additional details of our total rewards program with you.