Leasing Assistant

Colliers International; Calgary; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive benefits & compensation

Career growth

Collaborative culture

Diversity, Equity & Inclusion program

Job summary

Colliers International in Calgary is seeking an organized office support professional to assist in leasing and marketing commercial properties. You will work with experienced sales professionals, provide clerical support, and deliver excellent service to clients and staff.

Key responsibilities include meeting clients, coordinating materials, drafting correspondence, preparing listings, and maintaining client and property databases.

Qualifications

• Real estate license preferred.
• Minimum 2 years of business or office experience.
• Previous commercial real estate experience preferred.
• Proficient with Excel, Word, email and internet.
• Strong customer service and communication skills.
• Ability to support leadership and growth in others.

Responsibilities

• Assist in leasing and marketing of commercial properties.
• Meet with clients and accompany sales personnel to sites.
• Support showing spaces and negotiation processes.
• Prepare materials for transactions (leases, listings).
• Draft correspondence and marketing materials.
• Maintain client and property databases with updates.

Skills

Customer service

Verbal communication

Written communication

Leadership

Education

Real Estate License

Tools

Excel

Word

Email

Internet

Job description

Accelerate your success at Colliers.

Why Colliers?

As one of Canada’s leading commercial real estate services firms, we are driven by our mission to accelerate success for our people, clients, and communities. A career at Colliers gives you the opportunity to make an impact, advance your career, and collaborate with top-tier talent. Don’t just take our word for it – we’ve been recognized as a top employer on a number of prestigious lists, including Best Workplaces in Canada, Best Workplaces with Most Trusted Executive Teams, among others.

This position is an on-site role based out of our Calgary Office

About You

In this role, you will assist in the leasing and marketing of commercial real estate properties. You collaborate with experienced sales professionals or team and provides clerical support and superior service to clients and internal staff as needed.

• Meet with clients and accompanies sales personnel to property sites.
• Assists in the showing of space and the negotiation process.
• Conduct cold calls for developing new clients.
• Gather and coordinate materials necessary for transactions, including listing/commission agreements, leases and sales agreements.
• Draft various correspondence to existing and prospective clients.
• Prepares and sends marketing materials.
• Compile packages of property data for clients that contain material specifically tailored to each client.
• Prepare tenant surveys, summary reports, maps and presentations for listing or tenant representative assignments.
• Provide client with status reports on their listings.
• Update property and client database with updated information gathered through research.
• Provide word-processing support, including generation of memos, correspondence, and spreadsheet reports.
• Edit correspondence for spelling, punctuation and grammar.
• Provide general office support, including answering telephones, opening and distributing mail, ordering supplies, faxing, copying, and filing and file maintenance.
• Schedule appointments, travel plans, meetings, etc.
• Attend staff meetings, takes notes, distribute agendas and/or minutes as appropriate.
• Prioritize projects and tasks according to the producer’s requirements.
• Keep the team informed of decisions or issues that impact department.
• Perform other duties as required.

What you'll bring

• Real Estate License would be preferred and considered an asset.
• Minimum of 2 years of business or office experience.
• Previous commercial real estate experience is preferred.
• Computer literate and working experience with Excel, Word, email and internet.
• Strong customer service skills, strong verbal and written communication skills.
• Encourages and supports leadership and growth in others.
• Requires an excellent customer service approach to handle daily interactions.

What we offer:

• Innovative projects: Work on cutting-edge initiatives that shape our communities, drive our growth, and make a tangible impact.
• Career growth: Advance your career and achieve your goals with industry-leading training and development programs.
• Competitive benefits & compensation: Enjoy a comprehensive and flexible benefits package along with competitive compensation that rewards your contributions and supports your well-being.
• Collaborative culture: Join our enterprising team where innovation thrives, collaboration is key, and our people are empowered to be their authentic selves and do their best work.
• Diversity, Equity & Inclusion: Our robust North American Diversity & Inclusion Program features eight Employee Resource Groups (ERGs), where you can connect, learn, and contribute to a diverse and supportive community. Learn more: https://www.collierscanada.com/en-ca/careers/diversity-and-inclusion

Global network: Join a global team of 28,000 professionals across 70 countries, where you'll expand your network and learn from experts in a dynamic international community. Accelerate your career and enhance your expertise as you connect and collaborate with top talent around the world.

Applicants must be currently authorized to work in Canada on a full-time basis. The employer will not sponsor applicants for work visas. Direct applicants only please, no agencies.

Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation to participate in the recruitment process, please contact the recruitment team by email at [e-mail].

We are enterprising. Our expert advice to property occupiers, owners and investors leads the industry into the future. We invest in relationships to create enduring value. What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what’s right for our clients, people and communities. We attract and develop industry leaders, empowering them to think and act differently to drive exceptional results. What’s more, our global reach maximizes the potential of property, wherever our clients do business. At Colliers, we accelerate success.