Lease Analyst

BGIS; Markham; On-site; CAD 54,185 - 67,732; Full time

Job summary

BGIS is seeking a Lease Analyst to support clients nationwide in effectively managing leased portfolios using the RealLease platform.

You will ensure data integrity, assist the Property Manager with operational issues, and advise on payments due, with regular reporting and critical analysis of lease profiles. Strong Excel skills, attention to detail, and ability to work independently are essential.

Qualifications

• University degree or professional certification.
• 3 to 5 years of related experience.
• Strong financial understanding and proficiency with MS Excel, Word and Outlook.
• Excellent interpersonal, communication and presentation skills.
• Ability to work independently as well as on a team.
• Strong analytical and problem solving skills.
• Ability to read and understand commercial real estate lease agreements.
• French/English bilingualism is an asset.

Responsibilities

• Maintains the integrity of the lease administration database (RealLease) with up-to-date property and landlord information.
• Supports the Property Manager in operational issues.
• Advises the Technical Authority on payments due.
• Monitors and investigates annual budget increases from landlords with proper backup.
• Ensures realty tax payments are fair and accurate.
• Reviews landlord records and performs compliance monitoring.
• Generates recommendations on rents and expenditure procedures.
• Liaises with the Property Manager regularly.

Skills

Lease admin

Financial analysis

Excel

Communication

Detail oriented

Teamwork

Education

University degree

Tools

MS Word

Outlook

Job description

The Lease Analyst, in conjunction with our RealLease technology platform, supports our clients nationwide in effectively and efficiently managing their leased portfolios. From abstracting critical lease terms, to accurate payment of rents, to critical reconciliation of landlord billings, to regular review and reporting to providing critical analysis of lease profiles, our services provide tenants maximum leverage and flexibility in leased relationships.

KEY DUTIES & RESPONSIBILITIES

Subject Matter Expert

• Ensures the integrity of the lease administration database (RealLease) through ensuring all property and Landlord information is up to date and accurate
• Supports the Property Manager in operational issues
• Advises the Technical Authority (TA) on payments due
• Monitors and investigates annual budget increases from landlords then requesting the appropriate backup to substantiate the increase
• Ensures that realty tax payments are fair & equitable
• Reviews landlord records
• Performs Certification and Compliance monitoring as per the Lease Agreement
• Recommends rents to Government
• Generates recommendations on expenditure concerns as well as on procedures and systems related to BGIS
• Liaises with the Property Manager on a regular basis

Reporting and Analytics

• Reports on Monthly Accounts Payable (AP) deliverables
• Prepares year-end reconciliations, year-end CPI adjustments, ensure recoveries are accurate and complete
• Creates reports and performs analysis to make recommendations to stakeholders at all different levels

Administration, Coordination and Validation

• Performs overall coordination & support in the areas of lease administration process improvement
• Administers expenses associated with leased space
• Coordinates monthly rent roll adjustments with the TA
• Coordinates & monitors Lease Administration Key Performance Indicators (KPIs) (DIAI, CFAI)
• Other duties as required

Knowledge & Skills

• University degree or professional certification
• 3 to 5 years of job-related experience
• Good financial understanding and proficiency with MS Excel, Word and Outlook.
• Strong interpersonal, communication and presentation skills.
• Ability to work independently as well as on a team.
• Strong analytical and problem solving skills.
• Demonstrated ability to work under pressure.
• Ability to read and understand commercial real estate lease agreements
• Ability to process volumes of data requiring strong attention to detail and accuracy
• French/English Bilingualism is an asset

Licenses and/or Professional Accreditation

• Real Property Administrator designation would be considered an asset

This is a full-time contract position with a salary range of $54,185 - $67,732 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

BGIS Equal Employment Opportunity Statement

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at [e-mail]. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.