Learning Health System Coordinator — Research & Partnerships

University of Calgary; Calgary; On-site; CAD 55,000 - 75,000; Full time

Job summary

The O’Brien Institute for Public Health at the University of Calgary invites applications for a Coordinator, OIPH Learning Health System. This full-time fixed-term role (12 months with potential extension) focuses on program coordination, stakeholder engagement, and knowledge mobilization within the LHS Accelerator.

Reporting to the Director, Strategic Initiatives and Partnerships, you will lead planning, tracking, and reporting, support events and learning programs, and collaborate across

Qualifications

• Bachelor's or Master's degree in a related discipline (e.g., public health, health sciences, social sciences, communications, or research administration)
• An equivalent combination of education and experience may be considered
• A minimum of five years of progressively responsible experience in program coordination, research administration, communications, or a related role
• Demonstrated understanding of the academic environment, including how research is funded, conducted, and shared; experience within a post-secondary institution or academic health setting is strongly preferred
• Strong written and verbal communication skills, including experience developing content for newsletters, websites, social media, and reports for varied audiences is essential
• Demonstrated experience planning and delivering events, workshops, and learning programs in person, virtually, and in hybrid formats
• Experience working across multiple organizations with diverse partners; engagement with patient and community partners is an asset
• Familiarity with Learning Health System concepts, knowledge mobilization, or implementation science is an asset
• Proven ability to work collaboratively and flexibly within a dynamic team, managing shifting priorities and multiple concurrent activities
• Strong interpersonal skills, with demonstrated professionalism, diplomacy, discretion, and respect in all interactions; ability to explain complex or sensitive information and to build agreement
• Ability to exercise sound independent judgment and a high degree of initiative with minimal guidance
• Experience with University of Calgary processes and systems (e.g., PeopleSoft) is highly desirable

Responsibilities

• Coordinate the planning, implementation, and tracking of LHS Accelerator activities, working independently with minimal guidance and in alignment with OIPH strategic priorities
• Develop and maintain annual work plans, timelines, and tracking tools across concurrent Accelerator activities; identify risks and adjust approaches to keep commitments on track
• Lead defined projects within the Accelerator portfolio with manageable risks and resource requirements (e.g., the members portal), coordinating contributors and timelines
• Coordinate funding and award competitions from call development through adjudication, notification, award administration, and progress reporting
• Track the Accelerator budget and award expenditures, prepare forecasts and financial summaries, and liaise with OIPH Business Operations and university financial services
• Collect and maintain program metrics and prepare reports for OIPH leadership, funders, and philanthropic partners
• Identify opportunities to improve Accelerator processes, drawing on practices at other post-secondary institutions and learning health systems, and recommend and implement changes
• Support directors in responding to requests, related to LHS initiatives, from Cumming School of Medicine senior leadership, and external partners
• Serve as the primary point of contact for OIPH members, researchers, trainees, and partners for LHS-related inquiries and connecting people to resources and opportunities
• Coordinate the Accelerator's community of practice, including agenda design, meeting packages, facilitation support, minutes, and action tracking
• Develop and maintain productive working relationships with partners internal and external to the university, including Cumming School of Medicine departments and institutes, CEDAR partners, provincial health system organizations, AbSPORU, and community organizations
• Support meaningful engagement of patient and community partners in Accelerator activities, including accessible meeting practices and coordination of honoraria
• Coordinate LHS communications, including newsletters, website and members portal content, social media, and promotional materials, consistent with OIPH and university brand guidelines
• Write and edit content that explains research and LHS and LHS Accelerator activities clearly for varied audiences, including researchers, health system partners, and the public
• Identify and share stories, research findings, and member achievements, and contribute LHS Accelerator content to OIPH communications channels
• Support dissemination of results from LHS Accelerator-funded projects through showcases, summaries, and other knowledge mobilization activities
• Plan and deliver workshops and other training on LHS priorities
• Facilitate speaker series, journal clubs, and partner meetings, in person, virtually, and in hybrid formats
• Manage event logistics, including scheduling, room and catering bookings, registration, audio-visual and virtual platform setup, and materials
• Coordinate evaluation of events and learning programs and use results to improve future offerings
• Act as a resource for colleagues - coach, train, and advise junior team members, students, and trainees supporting LHS Accelerator activities
• Work collaboratively within the OIPH team, contributing to shared priorities and adapting to evolving needs

Skills

Project coordination

Stakeholder engagement

Event planning

Communications writing

Budgeting and reporting

Education

Bachelor's or Master's degree in a related discipline

Tools

PeopleSoft

Job description

The O’Brien Institute for Public Health at the University of Calgary invites applications for a Coordinator, OIPH Learning Health System. This full-time fixed-term role (12 months with potential extension) focuses on program coordination, stakeholder engagement, and knowledge mobilization within the LHS Accelerator.

Reporting to the Director, Strategic Initiatives and Partnerships, you will lead planning, tracking, and reporting, support events and learning programs, and collaborate across