Lead Proposal Coordinator

Bird Construction; Richmond; On-site; CAD 70,000 - 110,000; Full time

Job summary

Join a dynamic team at a leading construction firm where your potential is unlocked through collaboration and innovation. As the Lead Proposal Coordinator, you'll play a crucial role in securing project opportunities and enhancing client relationships. Your expertise in proposal strategies and marketing will help shape the future of the company. This is an exciting opportunity to work in a supportive environment that values integrity, teamwork, and excellence. If you are passionate about driving success and making a meaningful impact, this role is for you. Embrace the chance to grow your career and contribute to a legacy of quality and safety in the construction industry.

Qualifications

• 8+ years in sales, business development or marketing with proposal creation.
• Experience with Adobe Creative Cloud and Microsoft Office is essential.

Responsibilities

• Lead proposal coordination and strategy to secure project opportunities.
• Collaborate with business development for project intelligence and CRM updates.
• Support branding and marketing efforts to enhance company visibility.

Skills

Written Communication

Verbal Communication

Project Coordination

Analytical Skills

Problem-Solving

Interpersonal Skills

Time Management

Education

Undergraduate degree/diploma in marketing/communications or journalism

Tools

Adobe Creative Cloud Suite

Microsoft Office

CRM Tool (Microsoft Dynamics)

Job description

Lead Proposal Coordinator

Where Greatness Grows

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.

Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.

Reporting to the Director, Preconstruction, the Lead Proposal Coordinator will be responsible for planning, setting objectives, and activities associated with the ultimate goal of securing negotiated project opportunities, sole-sourced, or limited competition contracts, building & maintaining our brand, developing & maintaining relationships with clients and other industry stakeholders in order to meet or exceed the Business Plans’ objectives.

This position will be based in Bird's Richmond, BC office.

What You Will Be Working On:

Pursuit Coordination

1. Develop overall proposal process and strategy including: best practices for scheduling, win strategies, establish a best-in-class proposal process, debriefs with owners and incorporate into lessons learned.
2. Support strategic alliances with other contractors, engineering contractors, suppliers and indigenous communities.
3. Collaborate with District Business Development personnel to support project intelligence gathering, update the team via the CRM tool and other direct means.
4. Assist with mapping out the process for Key Account management and completion of stewardship reports.
5. Contribute to the development of project pursuit win strategies, win themes and value propositions.
6. Contribute to the go/no-go decision-making process.
7. Focus efforts on key accounts and major project opportunities where Bird has a competitive advantage or has a relationship with the client that would enhance the opportunity.
8. Proactively resource proposal assignments to optimize Bird’s chances of a positive outcome.
9. Ensure consistency of time allocation, efforts, and results with the Business Plans of each business unit or as otherwise agreed with the EVPs and SVPs.
10. Identify high profile opportunities and develop jointly with business development and district leadership as early as possible, typically prior to the RFQ or RFP stage.
11. In collaboration with District Business Development personnel provide sufficient research regarding reliability of leads and clients to permit management team to effectively assess and develop plans and resourcing strategies.

Proposal Leadership

1. Lead &/or provide strategic proposal support for large, priority pursuits. Define and set standards of quality for proposals, including reviewing regional submissions, as required. Advocate for consistency in process and quality.
2. Collaborate with the districts to develop (and hire where necessary) technical writing capabilities within each of the proposal groups.
3. Lead and/or participate in proposal review meetings, and in proposal debriefs.
4. Coach and train BC proposal team members on proposals best practices to foster continuous improvement of submissions.
5. Support the proposals group to complete expressions of interest (EOI’s) responses and prequalification (RFQs).
6. Facilitate “zippering” of contacts, for large contracts with key accounts, with other Company representatives.
7. Establish a professional reputation that is viewed by clients and industry partners as a preferred partner in order to secure repeat work.
8. Ensure securement resources are used in an efficient and economical fashion.
9. Monitor the sales funnel for resource allocation.
10. Ensure a focus where quality win strategies, win themes, value propositions and identification of differentiators.
11. Achieve a high ratio of successful major pursuits.
12. Ensure adherence to deadlines.
13. Strive for Stakeholder satisfaction resulting from the pursuits.
14. Ensure a mindset of continual elevation of Bird’s brand.

Branding

1. Generate information about the Company for targeted industry stakeholders.
2. Support/recommend external client communications including social media where appropriate.
3. Develop partnerships with all Bird business units ensuring maximum exposure of the Company’s capabilities, including an understanding of the service offerings of all business units and the presentation of those capabilities.
4. Support presentations/tours/demonstrations to clients to inform of our suite of services and for project interviews.
5. Establish strong market penetration and broad market awareness of Bird’s full service offering.
6. Ensure communication is consistent with the brand and image established corporately and in the strategic plan.
7. Ensure all written submissions (i.e. Information Packages and Request for Proposals) are professional and in the established branding standard.

Business Development

1. Work within the Customer Relationship Management (CRM) platform to support status of project opportunities.
2. Support district business development team members to ensure CRM accuracy of data and reporting.
3. Support tracking & reporting on key metrics for district, division and corporate reports.
4. Collaborate with the districts to ensure that the portfolio of projects, resumes, and proposal contact is accurate and up to date.
5. Ensure CRM is maintained current at a minimum for Priority 1 opportunities.
6. Ensure project letters of support from clients are received at the 2/3 point of the project schedule.
7. Ensure project profiles and photographs prepared within 2 months of project completion.

Marketing

1. Support, as required, district and corporate marketing efforts.
2. Collaborate and align with Corporate Marketing resources.
3. Align regional memberships & sponsorship branding with the vision.
4. Support applications for industry awards, development of presentations, brochures & graphics.
5. Support industry publications, events and white papers.
6. Support the development of other marketing materials such as project profiles, photographs and resumes.
7. Ensure alignment to Bird brand guidelines and corporate marketing strategic direction.
8. Project and model Thought Leadership on marketing initiatives.

What We Are Looking For:

1. Undergraduate degree/diploma in marketing/communications, journalism or related experience
2. 8+ years’ experience in a sales, business development or marketing environment with proposal creation responsibility
3. Superior written and verbal communication skills
4. Ability to communicate with team members at all levels of the organization
5. Experience working with the Adobe Creative Cloud Suite (InDesign, Illustrator, Photoshop)
6. Experience working with Microsoft Office (Outlook, Word, Excel, SharePoint, etc.)
7. Experience working with a CRM tool (Microsoft Dynamics) considered an asset
8. Excellent project coordination skills and understanding of key business processes
9. Ability to forge, grow and maintain positive relationships
10. Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment
11. Ability to work within tight deadlines and prioritization of work to achieve them
12. Strong analytical, critical thinking, troubleshooting, problem-solving skills, and a high degree of accuracy and attention to detail
13. Highly developed interpersonal, communication, and organizational skills
14. Sense of urgency and strong commitment to achieving goals; ability to work in challenging, fast paced environment
15. Ability to work collaboratively with a positive attitude
16. Previous experience working in a corporate construction, architecture, and/or engineering environment considered an asset

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

Bird is committed to diversity, equity, and inclusion (DE&I). This is a core part of our culture and guides our actions and strategic priorities. We strive to create an inclusive environment where every employee can thrive and share their unique perspectives and talents. Our ongoing commitments focus on addressing inequities and promoting a better understanding of diversity to build an inclusive and fair culture. We recognize that diverse teams are more knowledgeable, perform better, and achieve greater success. As such, we are dedicated to building a workforce that reflects the diversity of the communities we serve and creating opportunities for all employees to grow and succeed.