Labour Dispatch Coordinator Marinus Services ULC

Marinus Services; Halifax; On-site; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Deferred Profit Sharing Plan (DPSP)

Group RRSP

Vacation benefits

Job summary

Marinus Services, based in Halifax, Nova Scotia, seeks a highly organized Labour Dispatch Coordinator to support marine terminal labour dispatch activities. You will coordinate daily scheduling, maintain dispatch and payroll records, ensure compliance with collective agreements, and communicate with multiple teams in a fast-paced, 24/7 environment.

Ideal candidates are systematic, calm under pressure, and able to handle frequent changes.

Qualifications

• Experience in workforce management, labour scheduling, dispatch, logistics, operations coordination or similar environment.
• Experience in a unionized environment is a strong asset.
• Excellent organizational skills and ability to manage schedules, records, requests and follow-up activities.

Responsibilities

• Coordinate daily labour scheduling and workforce assignments in support of a 24/7 marine terminal operation.
• Prepare and maintain work orders, dispatch records, labour reports and other workforce documentation.
• Review and verify employee timekeeping and payroll information for accuracy.
• Monitor changing operational requirements and respond to scheduling adjustments, cancellations and short-notice requests.
• Support compliance with Collective Bargaining Agreements and established dispatch procedures.
• Communicate clearly with terminal operation teams, labour representatives, employees, payroll and stakeholders to ensure requirements are understood and executed accurately.

Skills

Workforce coordination

Labour scheduling

Dispatch

Logistics

Communication skills

Problem solving

Attention to detail

Education

Diploma or certificate in Business Administration, Logistics, Supply Chain or HR

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

CompanyDescription

BasedinHalifax,NovaScotia,MarinusServicesULCnavigatesthecomplexitiesofglobaltradewithprecision,providinghigh-qualitytechnicalandoperationalsupportservicestomarineterminalsacrossNorthAmerica.

MarinusServicesisseekingahighlyorganized,dependable,andconfidentLabourDispatchCoordinatortoprovideoperationalsupportformarineterminallabourdispatchactivities.Thisroleisresponsibleforcoordinatinglabourscheduling,maintainingdispatchandpayrollrecords,supportingcompliancewithCollectiveBargainingAgreements,andensuringaccurateworkforcedocumentationinafast-paced,24/7operationalenvironment.

Thesuccessfulcandidatewillbesomeonewhoissystematic,organized,calmunderpressure,andcomfortablemanagingfrequentchangesandtime-sensitiverequests.Theywillberesponsibleforensuringthatdailylabourrequirementsareclearlyunderstood,properlyscheduled,communicated,andexecuted.

WhatYou’llDo

• Coordinatedailylabourschedulingandworkforceassignmentsinsupportofa24/7marineterminaloperation.
• Prepareandmaintaingangorders,dispatchrecords,labourreports,andotherworkforcedocumentation.
• Reviewandverifyemployeetimekeepingandpayrollinformationforaccuracy.
• Monitorchangingoperationalrequirementsandrespondtoschedulingadjustments,cancellations,andshort-noticerequests.
• SupportcompliancewithCollectiveBargainingAgreements,establisheddispatchprocedures,andoperationalrequirements.
• Communicateclearlywithterminaloperationsteams,labourrepresentatives,employees,payroll,andinternalstakeholderstoensurerequirementsareunderstoodandexecutedaccurately.
• Askquestions,clarifyrequirements,andconfirmexpectationswheninformationisincomplete,unclear,orsubjecttochange.
• Developandmaintainorganizedprocessesformanagingschedulinginformation,changes,requests,andfollow-upactions.
• Buildandmaintainpositiveworkingrelationshipswithclients,terminalpersonnel,unionrepresentatives,andinternalteams.
• Maintainaprofessionalandsolutions-focusedapproachwhenmanagingcompetingpriorities,changingrequirements,andchallengingortime-sensitivesituations.
• Workindependentlywhilemaintainingconsistentcommunicationwiththebroaderoperationsteam.
• Identifypotentialschedulingorworkforceissuesandescalatemattersappropriatelywhenrequired.

WhatWe’reLookingFor

Wearelookingforanindividualwhoishighlyorganized,process-oriented,confident,andcomfortableworkingina fast-changingoperationalenvironment.Theidealcandidatewillbringacombinationofworkforcecoordinationexperience,strongcommunicationskills,soundjudgment,andtheabilitytomaintainstructureandaccuracyunderpressure.

The successful candidate will require the proper travel documents and ability to travel to the United States within a month from start.

KeyQualificationsandAttributes

• Experienceinworkforcemanagement,labourscheduling,dispatch,logistics,operationscoordination,customerservice,orasimilarenvironment.
• Experienceworkinginaunionizedenvironmentispreferredandconsideredastrongasset.
• Strongorganizationalskillsandasystematicapproachtomanagingschedules,records,requests,andfollow-upactivities.
• Demonstratedabilitytomanagemultiplepriorities,changingrequirements,andshortturnaroundtimeswhilemaintainingaccuracy.
• Clear,professional,andconfidentcommunicationskills,bothverbalandwritten.
• Abilitytoaskappropriatequestions,clarifyrequirements,andconfirmunderstandingbeforetakingaction.
• Stronginterpersonalandrelationship-buildingskills,withtheabilitytodeveloppositiveandprofessionalworkingrelationshipswithclients,terminaloperationsteams,unionrepresentatives,andinternalstakeholders.
• Calm,composed,andprofessionalapproachwhendealingwithpressure,competingpriorities,challengingconversations,orunexpectedchanges.
• Abilitytoworkindependently,takeownershipofresponsibilities,andfollowestablishedprocesseswithminimalsupervision.
• Strongattentiontodetailandacommitmenttoaccurateandconsistentexecution.
• Demonstratedabilitytoadaptquicklytoredesigns,schedulingchanges,operationaladjustments,andevolvingclientrequirements.
• Strongproblem-solvinganddecision-makingskills,withtheabilitytoidentifyissuesanddeterminitwhenclarificationorescalationisrequired.
• ProficiencywithMicrosoftExcel,Outlook,andTeams.
• AbilitytotraveltotheUnitedStateswithinonemonthofstartingfortrainingandonboarding.
• DiplomaorcertificateinBusinessAdministration,Logistics,SupplyChain,HumanResources,orarelateddisciplineisanasset.
• Equivalenteducationandrelevantexperiencewillbeconsidered.

WhatSuccessLooksLikeinThisRole

Successinthisrolerequiresmorethansimplyfillingschedules.TheLabourDispatchCoordinatorisresponsibleforensuringthattherightinformation,people,processes,anddocumentationcometogetheraccuratelyandontime.

Thesuccessfulcandidatewill:

• Maintainanorganizedandconsistentapproachtolabourschedulinganddispatch.
• Executedailylabourrequirementsaccuratelyandwithinrequiredtimelines.
• Recognizeandaddressdiscrepanciesbeforetheybecomeoperationalorcomplianceissues.
• Maintainaccuraterecordsanddocumentation.
• Understandandappropriatelyapplycontractualandproceduralrequirements.
• Communicateclearlywhenrequirementschangeorclarificationisneeded.
• Buildstrongworkingrelationshipswithclients,operationsteams,unionrepresentatives,andinternalstakeholders.
• Remaincomposedandsolutions-focusedwhendealingwithurgentrequestsorcompetingpriorities.
• Takeownershipofassignedresponsibilitiesandfollowmattersthroughtocompletion.
• Contributetoareliable,consistent,andprofessionallabourdispatchprocess.

WhyJoinUs?

• Rotating4DaysOn/3DaysOffscheduleofferingexcellentwork-lifebalance.
• Opportunitytosupportadynamic24/7marineterminaloperation.
• Workinarolewhereorganization,communication,andproblem-solvingdirectlycontributetooperationalsuccess.
• Collaborativeandprofessionalteamenvironmentwithopportunitiestocontributetooperationalexcellence.
• Comprehensivebenefitspackage,includingaDeferredProfitSharingPlan(DPSP),GroupRRSP,andvacationbenefits.

Wethankallapplicantsfortheirinterest;qualifiedapplicantswillbecontactedwiththenextsteps.