Junior Proposal Writer for Federal RFPs

OXARO Inc.; Ottawa; On-site; CAD 50,000 - 58,000; Full time

Job summary

OXARO Inc. in Ottawa is seeking a curious, detail-oriented Junior Proposal Writer to join our Business Development team. You’ll work alongside experienced team members to help develop proposals for federal government opportunities, turning technical information into clear, well-organized content.

This is a great opportunity for a recent graduate or early-career professional who enjoys writing, research and problem solving and is looking to build their skills in proposal development.

Qualifications

• 0-2 years of professional experience, including relevant academic, volunteer, co-op, internship or early-career experience.

Responsibilities

• Assist with the development, writing, editing, formatting and production of proposals and responses to RFPs, RFIs and RFQs.
• Review procurement documents to identify mandatory requirements, evaluation criteria, submission instructions and key deadlines.
• Support opportunity monitoring by searching procurement sources and helping track opportunities and bid/no-bid decisions.
• Create proposal shells, outlines, compliance matrices, schedules and other working documents.
• Research, interpret and summarize organizational capabilities, project experience, client requirements and technical information.
• Work with subject matter experts to gather information, ask clarifying questions and develop clear, evaluator-focused responses.
• Write, edit and proofread content for clarity, accuracy, consistency, grammar, tone and compliance.
• Format resource resumes and complete resource matrices or grids to demonstrate compliance with federal government requirements.
• Coordinate document inputs, reviews, versions and approvals to help meet tight submission deadlines.
• Prepare final electronic submission packages and support printed submissions when required.
• Maintain proposal templates, content libraries, resumes, project descriptions, databases and supporting documentation.
• Contribute to continuous improvement of proposal tools, templates and processes.

Skills

Strong written English

Research

Attention to detail

Organizational skills

Deadline management

Education

Post-secondary education in Communications, Journalism, Writing, English, Business/Public Administration, Marketing, IT or related field

Tools

MS Word

PowerPoint

Excel

Teams

SharePoint

Adobe Acrobat

AI Copilot

Job description

OXARO Inc. in Ottawa is seeking a curious, detail-oriented Junior Proposal Writer to join our Business Development team. You’ll work alongside experienced team members to help develop proposals for federal government opportunities, turning technical information into clear, well-organized content.

This is a great opportunity for a recent graduate or early-career professional who enjoys writing, research and problem solving and is looking to build their skills in proposal development.