Proposals specialist

Pomerleau; Montreal; Hybrid; CAD 85,000 - 110,000; Full time

Benefits offered by this job

RRSP with up to 5% employer matching

Hybrid work model for corporate roles

Employee stock ownership program

Career growth through real development

Transit pass reimbursement

Minimum 4 weeks of vacation from day 1

Job summary

Pomerleau, a national leader in construction, seeks a Proposal Specialist to coordinate technical and commercial responses to major tenders. You will extract information from RFQs/RFPs, organize schedules, and ensure compliance with contractual requirements.

Ideal candidates have advanced writing skills, experience with international teams, and the ability to manage multiple complex documents under tight deadlines, leveraging AI tools to optimize production.

Qualifications

• Advanced proficiency with Microsoft Suite, InDesign, SharePoint, Salesforce, ProCore, Power BI, Visio.
• Experience preparing RFQs/RFPs and analyzing technical documentation.
• Experience collaborating with international teams and consortia, in French and English.
• Ability to draft, summarize, and update technical content for clients.
• Ability to manage multiple complex files and meet tight deadlines.
• Leadership skills coordinating technical contributors.
• Use of AI tools to optimize document production.

Responsibilities

• Analyze tender documents (RFQs/RFPs) to extract, structure, and synthesize required technical information.
• Prepare and update schedules, deliverable matrices, and compliance lists with rigorous organization.
• Organize and facilitate kickoff and technical review meetings to gather information from SMEs.
• Draft, review, and update editorial grids, technical content, and structured documents for clarity.
• Identify key contributors and coordinate collection of technical information and progress.
• Interview project teams to tailor CVs and descriptions to proposal requirements.
• Collaborate with content specialists to ensure technical accuracy of documents.
• Contribute to document layout and visual presentation with graphic designers.
• Develop key messages and draft persuasive content in line with RFP requirements.
• Contribute to presentation materials for workshops with partners and clients.
• Participate in committees to improve methodological tools for technical writing.

Skills

Leadership

Analytical skills

Technical writing

Multilingual collaboration

Deadline management

AI-assisted document production

Tools

Microsoft Suite

InDesign

SharePoint

Salesforce

ProCore

Power BI

Visio

Job description

Ready to build your career? We want to hear from you.

The Proposal Specialist holds a central role in the design, coordination, and delivery of technical and commercial responses to major construction industry tenders (RFQ/RFP). This position requires advanced expertise in technical writing, an exceptional ability to collaborate with international and multidisciplinary teams, and a proven talent for orchestrating the production of complex deliverables in multilingual and multicultural environments. The Proposal Specialist plays a critical role in the success of responses to major construction tenders. He/she is responsible for the design, planning, and coordination of technical and commercial deliverables, while ensuring full compliance with contractual, regulatory, and strategic requirements. This role demands a global perspective, strong leadership, and the ability to mobilize resources toward shared objectives in multilingual and multicultural environments.

What you will do:

• Analyze tender documents (RFQs/RFPs) to extract, structure, and synthesize the required technical information.
• Prepare and update schedules, deliverable matrices, and compliance lists, ensuring rigorous document organization.
• Organize and facilitate kick‑off, coordination, and technical review meetings to gather and validate information from subject‑matter experts.
• Draft, review, and update editorial grids, technical content, and structured documents, ensuring clarity and consistency.
• Identify key contributors and coordinate the collection of technical information, monitoring progress and task completion.
• Conduct interviews with project teams to adapt CVs, experience descriptions, and technical information to proposal requirements.
• Collaborate with content specialists to ensure the technical accuracy of all produced documents.
• Contribute to document layout and visual presentation in collaboration with graphic designers to enhance technical readability.
• Participate in the development of key messages and draft coherent, persuasive technical content in compliance with RFP requirements.
• Contribute to presentation materials (written/oral) used in workshops and meetings with partners and clients.
• Participate in internal committees aimed at developing and improving methodological tools related to technical writing.

Qualifications:

• Advanced proficiency with computer tools (Microsoft Suite, InDesign, SharePoint, Salesforce, ProCore, Power BI, Visio).
• Experience in preparing RFQs/RFPs and analyzing technical documentation.
• Experience collaborating with international teams and consortia, in French and English.
• Ability to draft, summarize, and update technical content for public and private sector clients.
• Ability to manage multiple complex files and meet tight deadlines.
• Leadership skills in coordinating technical contributors.
• Strong analytical, compliance, simplification, and writing skills.
• Use of AI tools to optimize document production.

Perks and Benefits:

• RRSP with up to 5% employer matching
• Hybrid work model for corporate roles
• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement — get to work for free
• Minimum 4 weeks of vacation from day one

For the past six years, we’ve proudly held the distinction of being one of Canada’s Top 100 Employers.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work.