Junior Legal Assistant

Ruby & Co.; Toronto; Sur place; CAD 50 000 - 61 000; Plein temps

Résumé du poste

Ruby & Co. in Toronto seeks aJunior Legal Assistant to join its Legal Support Services team. Ideal for a recent Legal Assistant or Legal Administration graduate with at least one year of experience to grow in a collaborative environment.

You will draft documents, manage client files, assist with billing and scheduling, and liaise with courts and internal teams, receiving mentorship and growth opportunities within a leading law firm.

Qualifications

• Post-secondary education in a Legal Assistant or Legal Administration program.
• At least one year of relevant legal assistant experience following graduation.
• Familiarity with legal terminology and the Rules of Civil Procedure.
• Proficiency in Microsoft Office 365 and PDF software, such as Adobe or Kofax.
• Experience with legal practice management software is an asset.
• Strong organizational, time management, proofreading, and communication skills.
• Excellent attention to detail and the ability to manage competing priorities and deadlines.
• A proactive, team-oriented approach with a strong willingness to learn and develop new skills.

Responsabilités

• Prepare, draft, and proofread legal documents, forms, presentations, and correspondence.
• Assist with compiling records, court briefs, and other legal materials.
• Coordinate service of legal documents, court filings, and online submissions.
• Open, close, and maintain electronic client files and matter records.
• Update client information and contact lists within the firm's CRM system.
• Provide coverage and administrative support to legal assistants across the practice group.
• Assist with billing, docket entries, expense reports, scheduling, meeting arrangements, and travel bookings.
• Liaise with internal departments, courts, and other stakeholders to ensure deadlines and client needs are met.
• Perform general administrative duties and provide support on special projects as required.

Connaissances

Organizational skills

Time management

Attention to detail

Communication skills

Willingness to learn

Formation

Post-secondary education in a Legal Assistant or Legal Administration program

Outils

Microsoft Office 365

PDF software (Adobe, Kofax)

Legal practice management software

Description du poste

Our client, a leading Toronto law firm, is seeking a Junior Legal Assistant to join its Legal Support Services team. This is an excellent opportunity for a recent Legal Assistant or Legal Administration graduate with at least one year of relevant experience to build their career in a supportive, collaborative environment.

Responsibilities

• Prepare, draft, and proofread legal documents, forms, presentations, and correspondence.
• Assist with compiling records, court briefs, and other legal materials.
• Coordinate service of legal documents, court filings, and online submissions.
• Open, close, and maintain electronic client files and matter records.
• Update client information and contact lists within the firm's CRM system.
• Provide coverage and administrative support to legal assistants across the practice group.
• Assist with billing, docket entries, expense reports, scheduling, meeting arrangements, and travel bookings.
• Liaise with internal departments, courts, and other stakeholders to ensure deadlines and client needs are met.
• Perform general administrative duties and provide support on special projects as required.

Requirements

• Post-secondary education in a Legal Assistant or Legal Administration program.
• At least one year of relevant legal assistant experience following graduation.
• Familiarity with legal terminology and the Rules of Civil Procedure.
• Proficiency in Microsoft Office 365 and PDF software, such as Adobe or Kofax.
• Experience with legal practice management software is an asset.
• Strong organizational, time management, proofreading, and communication skills.
• Excellent attention to detail and the ability to manage competing priorities and deadlines.
• A proactive, team-oriented approach with a strong willingness to learn and develop new skills.

Compensation

• Salary up to $55,000, commensurate with experience.
• Hands-on mentorship and opportunities for professional growth within a leading law firm.