Junior Legal Administrative Assistant - Float Word Processing

Gowling WLG; Montreal; Hybrid; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a motivated legal administrative professional to join their dynamic team. This role involves preparing legal documents, managing client files, and coordinating various administrative tasks in a supportive environment. With a commitment to diversity, equity, and inclusion, the firm fosters a culture where every employee can thrive. Candidates will benefit from a hybrid work model, allowing for a balanced approach to work and personal life. If you are a detail-oriented individual with strong communication skills and the ability to manage confidential information, this opportunity is perfect for you.

Qualifications

• Ability to communicate effectively and handle clients' needs professionally.
• Knowledge of Microsoft Office Suite is essential for this role.

Responsibilities

• Prepare legal documents and manage client files efficiently.
• Coordinate administrative tasks and ensure deadlines are met.

Skills

Effective Communication

Discretion with Confidential Information

Team Collaboration

Stress Management

Prioritization

Bilingualism (French/English)

Tools

Microsoft Office Suite

Job description

ABOUT GOWLING WLG

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.

Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions.

PROFILE

Performs legal administrative work of a responsible and confidential nature for one or more professionals or to a specific department. This position receives regular direction or guidance; few tasks and objectives are accomplished independently.

RESPONSIBILITIES

1. Prepare legal documents with directions according to general precedents and instructions from Professionals and letters, memos, etc. of a confidential nature, prepared from dictation or hard copy;
2. Day to day interaction between various internal and external parties to ensure the effective management of work.
3. Manage the bring forward or diary system/database to ensure important dates/deadlines are met.
4. Exercise initiative and judgment to relieve Professional of administrative detail.
5. Create, monitor and maintain client files for better file management and client service.
6. Coordinate administrative tasks e.g.: accounting; opening and closing files; docketing; billing; etc.

QUALIFICATIONS

1. Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner.
2. Ability to use discretion when dealing with confidential information.
3. Capacity to work independently, as well as in a team environment.
4. Able to prioritize and to redefine priorities when necessary.
5. Handle stress in a business-like manner.
6. Knowledge of Microsoft Office Suite.
7. Bilingualism (French/English) is required.

Gowling WLG employees benefit from a hybrid work environment.

While we appreciate all applications received, only those candidates selected for an interview will be contacted.