Junior Fund Accounting & Administration Associate

The Successful Investor; Toronto; Hybrid; CAD 45,000 - 60,000; Full time

Job summary

The Successful Investor is seeking a Junior Fund Accounting & Administration Associate to join their dynamic team in Toronto. This role involves managing cash transactions, client invoicing, and providing support for fund accounting functions while ensuring compliance with financial regulations. The ideal candidate must possess strong attention to detail, excellent organizational skills, and 2+ years of relevant experience in finance or investment accounting.

Qualifications

• 2+ years of experience in administration under finance or investment accounting.
• Completion of the Canadian Securities Course (CSC) preferred.
• Ability to collaborate with internal stakeholders.

Responsibilities

• Process cash transactions and generate client invoices.
• Assist with preparation and review of Pooled Funds Net Asset Value.
• Ensure compliance with Securities Act and regulatory requirements.

Skills

Attention to Detail

Numerical Aptitude

Communication Skills

Organizational Skills

Proactivity

Education

Post-secondary diploma in Business, Accounting, Finance

Tools

Microsoft Excel

Job description

JUNIOR FUND ACCOUNTING & ADMINISTRATION ASSOCIATE SUCCESSFUL INVESTOR WEALTH MANAGEMENT.

We are an established wealth management and investment publishing firm with 25+ years experience in subscription marketing and independent portfolio management with assets under management verging on $1 billion and growing.

We are transforming our business and experiencing significant growth which has led to an immediate opening for a new Junior Fund Accounting & Administration Associate to join our team. Our organization is actively seeking an individual with strong financial and administrative skills who will provide high quality support toward the management of our pooled funds and high-net-worth client investment portfolios.

Working alongside our wealth management team, this role will assist with our client invoicing, tax reporting, pooled fund subscriptions, redemption administration, and the cash management process. Additionally, this team member will take an active role in learning and performing various fund accounting functions to assist with the preparation and review of Pooled Funds Net Asset Value (NAVs), financial statements, reporting, fee calculations, filings, etc.

If you have a strong background in financial administration, high degree of detail and numeric aptitude and want to improve your knowledge and expertise in Fund Accounting, we want to hear from you.

KEY RESPONSIBILITIES

Client Administration and Services

Process timely and accurate cash transactions and Electronic Fund Transfers (EFTs) for clients. Recommend FX conversions to cover stock purchase trades or Electronic Fund Transfer payments and maintain the cash EFT client payment schedule.

Generate quarterly client invoices (including taxes payable), review and mail out.

Generate reports to monitor client portfolio cash balances, security concentration, sector concentration and currency concentration.

Generate client book value report and maintain values on internal software system.

Track all client Pooled Fund buys and sells.

Run scheduled and ad hoc business reports as requested; Collect, analyze, and identify key findings.

Provide assistance to the wealth management department as required but not limited to the following :

o Ensure trades are compliant with client trade restrictions.

o Account termination and deceased client reporting.

o Corporate Action and Proxy Vote filings.

o Know Your Client (KYC) consistent and accurate record keeping.

o Cash management functions of cheque deposits including internal transfers and management fee debiting.

o Coordination and distribution of client mailings.

Other miscellaneous Wealth Management department accounting and administration duties, projects and special assignments as required.

Gain proficiency in performing fund accounting functions to provide assistance and back-up coverage for the Fund Accounting department including, but not limited to, the following areas :

Preparation and review of annual and semi-annual statements for Investment Funds, including related working papers and documentation for auditors review.

Review and approval of month-end Pooled Fund statements, including the reconciliation of all Fund accounts, and preparation of supporting documentation.

Review and approval of the month end Fund valuation to compute the Fund NAV for client subscriptions and redemption prices.

Review and reconcile daily transactions of assigned funds; Analyze daily cash flow activities, reconcile assets and cash balances, and maintain a balanced cash account.

Assistance with Exempt Distribution filings [Form 45-106], with Securities Commissions across Canada.

Preparation of year end distribution working papers and T3 Tax Allocations for CRA, National Bank, clients tax slips, and auditor review.

Review and approval of Pooled Fund HST filing.

Calculation of client account management and termination fees.

Assistance to ensure all Company functions and employees are compliant with Securities Act, and all regulatory reporting requirements are met.

REQUIREMENTS : (Qualifications, Experience & Skills)

Post-secondary diploma or degree in Business, Accounting, Finance, or a related field.

2+ years experience within the area of administration under finance, portfolio management, and / or investment accounting.

Advanced level Microsoft Excel.

Completion of the Canadian Securities Course (CSC) preferred.

Previous Fund Accounting knowledge and experience an asset.

Quick learner.

Ability to collaborate with internal stakeholders.

Excellent recordkeeping and communication skills.

Proactive able to foresee potential problems or areas in need of improvement.

Initiative able to recommend procedural changes, as necessary.

Excellent team player.

Strong attention to detail and high numeric aptitude.

Highly organized with a proven ability to multi-task and work efficiently to meet rigid deadlines.

OTHER INFORMATION

Required to work hybrid, 2 days remote / 3 days at the offices of Successful Investor Wealth Management Inc. This schedule may change should the company decide to return to a full-time in-office model at any point in the future.

Working hours are generally 9 : 00 am - 5 : 00 pm but may occasionally run beyond, especially during peak periods; May need to work some overtime during Pooled Fund semi-annual reporting & annual reporting season.

Must be able to work past 5 : 00 pm on the last business day of every month, and on the first day following month-end (even if it falls on a Public Holiday or Saturday) as well as other occasions, as required, to assist with the Pooled Fund Valuation.

Located near Yonge St. and Sheppard Ave. in North York, Toronto. We are seeking a dynamic and adaptable team member who can thrive in a hybrid work environment, combining the best of both remote and in-office work to achieve our goals.

Pre-employment work references, credit and criminal background checks are required.

The Successful Investor Wealth Management welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

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