Junior Corporate Law Clerk

Fengate Asset Management; Oakville; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

Fengate Asset Management is seeking a Corporate Law Clerk for their Oakville office. The role involves supporting corporate transactions and compliance, requiring a strong background in corporate law with excellent organizational skills. Flexible remote work options are available, making it an excellent opportunity for professionals looking to balance work and personal commitments. Join Fengate to contribute to a dynamic and growing team committed to diversity and inclusion.

Qualifications

• 3+ years of experience in corporate law.
• ILCO membership in good standing is an asset.
• Previous Law Clerk experience required.

Responsibilities

• Perform entity formation, registration and compliance.
• Prepare and file corporate documents and resolutions.
• Liaise with agents for service and manage compliance deadlines.

Skills

Communication

Organization

Attention to Detail

Client Focus

Education

Paralegal or Law Clerk diploma

Tools

Athennian

OnCorp

Ontario Business Registry

Job description

The Corporate Law Clerk will work closely with a team of four lawyers and two senior corporate law clerks in our Oakville Office on a broad range of corporate, commercial, legal and compliance matters within a dynamic and growing company. The position is flexible to work remotely up to 3 days per week and may require some travel occasionally, as needed, to the downtown Toronto office.

KEY RESPONSIBILITIES

Corporate Support:

• Perform all aspects of entity formation, registration and organization in Ontario (Corporations, General Partnerships, Limited Partnerships).

• Prepare and file documents to dissolve Corporations, cancel Limited Partnerships, Partnerships, extra-provincial registrations and business name registrations.

• Prepare documents to amalgamate Corporations.

• Prepare documents to issue, transfer and redeem shares.

• Prepare documents to change directors and officers of Corporations and Limited Liability Companies and attend to the filing of the appropriate Notices of Change.

• Prepare annual resolutions and proceedings.

• Prepare and file Federal and Ontario annual returns.

• Attend to Ontario business name, Partnership and Limited Partnership registration renewals.

• Liaise with agents for service in various provinces with respect to processing registrations, annual returns, renewals and cancellations of extra-provincially registered Corporations, Limited Partnerships and Partnerships.
• Prepare and file Delaware Annual Franchise Tax Reports for Delaware subsidiaries.
• Prepare and file U.S. Annual Reports for other U.S. jurisdictions.
• Maintain and monitor all compliance due dates in corporate database Athennian.
• Create new company records and maintain corporate information in Athennian.
• Extract information and attend to filing notices using OnCorp and Ontario Business Registry.
• Conduct due diligence and minute book reviews, prepare reports outlining issues and deficiencies and draft required documents to correct all deficiencies.
• Respond to inquiries from internal and external parties respecting corporate information of Fengate subsidiaries.
• Attend to various KYC requests by providing requested minute book documents, certified copies of documents, certified ID’s and any other documentation required.
• Prepare Certificates of Incumbency.
• Research corporate law matters, as required.
• Monitor and maintain litigation tracker.
• Other duties as required by the senior law clerks and lawyers.

Administrative Support:

• General administrative duties, including but not limited to, drafting correspondence, filing, photocopying, processing of various invoices from outside counsel and various third-party providers and monitoring the legal department mail.
• Monitoring corporate law clerks email and re-directing emails if needed.

Ontario Securities Commission (OSC) and National Registration Database (NRD) Filings:

• Submit applications, notices and other registration information to the securities regulatory authorities through OSC and NRD.

KEY QUALIFICATIONS

• Paralegal or Law Clerk diploma (or equivalent education or work experience).
• 3+ years of experience in corporate law in a law firm or in-house.
• Previous Law Clerk experience required.
• ILCO membership in good standing with the Institute of Law Clerks of Ontario would be an asset.

KEY COMPETENCIES

• Knowledge of Athennian platform would be an asset.
• Knowledge of Oncorp, Ontario Business Registry, Federal and extra-provincial online filing platforms.
• Comfortable working with technology and able to learn and adapt to new technological systems (e.g. the Microsoft software ecosystem, cloud-based minute book platforms).
• Strong communication skills and well-organized.
• Self-motivated, takes initiative and exercises good judgement.
• Detail oriented with strong proofreading skills.
• Ability to prioritize and multi-task in a dynamic fast-paced environment.
• Strong client focus.
• Excellent interpersonal and communication skills.
• Strong relationship building skills.
• Ability to work with minimal supervision.

CORE COMPETENCIES

• Being Authentic –Inspiring trust and being courageous.
• Focusing on Performance –Being accountable and driving results.
• Understanding Stakeholders – Knowing the needs of those who rely on you.
• Building Effective Relationships – Collaboration and communication.

Fengate is an equal opportunity employer, we strive to attract and retain a diverse workforce and are committed to promoting diversity, equity, inclusion, and belonging in the workplace. It is a core priority at Fengate to create, operate with, and continuously grow and sustain an inclusive culture that respects and connects the diversity of our team, our clients, our partners, and the communities we work in.

We are committed to providing accommodation for persons with disabilities. If you require accommodation, we will work with you to meet your needs.

We thank all applicants for their interest in this position; however only candidates selected for an interview will be contacted.