Junior Accounts Payable Administrator

Overview

At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it.

Our commitment to realizing our clients' vision inspires us to look beyond the immediate – to the possibilities of what we can achieve together. We are 18,000 projects and counting – improving lives and helping shape the growth of sustainable, progressive and inclusive communities.

Your role

Join our team as a Junior Accounts Payable Administrator in our Corporate Ottawa Office.

Reporting to the Accounts Payable and Receivables Manager, you’ll work with a motivated team to ensure Accounts Payable activities are completed and compliant with company standards and procedures. You’ll have the opportunity to be an A/P guru, using your skills and experience to train others, resolve issues and respond to A/P related inquiries.

In this role, you’ll work as part of the accounting team to ensure completion of all activities related to the payment and purchasing cycle, and month end process. It’s a fast-paced, deadline driven environment but our team still manages to find time to have fun and give back to the community.

Are you ready to take the next step to build your career in Accounts Payable? Look no further than Colliers Project Leaders.

Responsibilities

• Assist in completing Accounts Payable tasks in accordance with company policies, procedures, and deadlines.
• Review and verify invoices, employee expense claims, and supporting documents, identifying and resolving any discrepancies in a timely manner.
• Support the review of contractor and consultant invoices to ensure compliance with payment terms.
• Able to assist in the preparation and processing of the weekly payment run.
• Help manage and review scheduled payment runs to ensure timely processing.
• Maintain vendor records, including verifying and updating vendor banking details.
• Support month-end, quarter-end, and year-end closing activities, including preparing journal entries and intercompany transactions.
• Respond to vendor and employee inquiries regarding Accounts Payable procedures, schedules, and payment details.
• Collaborate with and learn from senior team members, contributing to a positive team environment.

Qualifications

• A diploma in accounting or a related field, or equivalent academic and practical experience.
• Fluency in both French and English.
• Ability to work efficiently and meet deadlines in a fast-paced environment.
• A positive attitude and a strong willingness to collaborate with the accounting team.
• Understanding of the accounting cycle and the accounts payable process.
• General knowledge of accounting principles, procedures, and best practices.
• Familiarity with project accounting is an asset.
• Strong data entry and word processing skills with excellent attention to detail.
• Strong numeracy skills and problem-solving abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong aptitude for using financial and accounting software applications.

What you can expect:

• An opportunity to truly impact our communities
• A flexible work environment
• A comprehensive onboarding experience
• Significant professional development, training, and a mentorship program
• A paid volunteer day
• An environment where people feel welcome, heard and included, regardless of their differences
• And much more!

Join our team of difference-makers and help shape the growth of dynamic communities.