Job postings (Calgary): Alberta Ballet Executive Assistant

Theatre Alberta; Calgary; On-site; CAD 45,000 - 65,000; Full time

Job summary

The Alberta Ballet is seeking an organized Executive Assistant to support the Executive Director, the Board of Directors, the Artistic Director, and development activities. The EA will enable a flexible schedule to meet the needs of the leadership team and committees in Calgary.

Responsibilities include handling administrative duties for daily management, coordinating board meetings and minutes, liaising with stakeholders, drafting reports, and maintaining confidential records, with a proactive,

Responsibilities

• Execute a range of administrative duties to support the daily management of the organization by the Executive Director
• Act as liaison between the Executive Director, Artistic Director, Ballet administration, board of directors, external community stakeholders, sponsors, partners & donors
• Maintain a schedule of activities and meetings for the Executive Director
• Draft, review and edit reports, papers and various correspondence as required
• Maintain a high standard of confidentiality

Job description

Job postings (Calgary): Alberta Ballet Executive Assistant

THE POSITION
The Executive Assistant (EA) will provide support to the Executive Director, Board of Directors and other Directors of the Alberta Ballet, the Artistic Director and to development activities as required.

• Demonstrates and models behaviors that reflect and support the strategy of AB
• Communicates the AB mission and values to all stakeholders
• Contributes to excellent inter-departmental communication and interpersonal relations

PRIMARY ROLE

The Executive Assistant will manage and support the office of the Executive Director and the AB Board of Directors and also support the work of other AB Ballet Directors, the Artistic Director and Development activities as required. The EA will ensure availability to work a flexible schedule in support of the needs of the Executive Director, the Board and its committees. Specifically, the EA is accountable to:

• Execute a range of administrative duties as required to support the daily management of the organization by the Executive Director
• Act as liaison between the Executive Director, Artistic Director, Ballet administration, board of directors, external community stakeholders, sponsors, partners & donors
• Liaise with, and facilitate the needs of, members of the Board and all board committees
• Manage all correspondence and communications on behalf of the Executive Director, the Board and its committees – including committee and board meeting minutes
• Draft, review and edit reports, papers and various correspondence as required
• Maintain a schedule of activities and meetings for the Executive Director
• Manage and maintain all files, and executive AB material
• Provide support to School of Alberta Ballet staff when required
• Maintain a high standard of confidentiality

REPORTING ACCOUNTABILITY

The Executive Assistant reports to the Executive Director

IDEAL CANDIDATE

The ideal Candidate will ideally have experience working at a high level of responsibility in a fast paced organization; the ability and desire to work both as a team member and independently and must be able to multi task on a day to day basis. The candidate must have an outgoing personality and be used to working to deadlines. The position is currently vacant and we will be fastracking all applications.