Job (Calgary): Theatre Administator – West Village Theatre

Theatre Alberta; Calgary; On-site; CAD 19,000 - 28,000; Part time

Job summary

West Village Theatre is seeking a part-time administrator for a one-year contract with extension possibility. The role handles day-to-day theatre operations, rentals, and communications from a central office in Calgary's West Village area.

The administrator reports to the resident theatre companies and the WVT Board Chair, requires strong organization and independent work, and coordination with multiple teams for seasonal planning and bookings.

Qualifications

• Minimum of two years of relevant experience or an equivalent combination of education and experience.
• Background in theatre and/or administration is preferred.

Responsibilities

• Maintain calendar of theatre schedule and manage correspondence, mail, email and phones.
• Maintain and update the West Village Theatre website (WordPress) and social media.
• Ensure the theatre is kept clean and organized.
• Plan the calendar of events with resident theatre companies prior to booking releases.
• Provide booking and rental information to arts organizations and artists; coordinate tours.
• Oversee contracts, timelines and coordination with technicians and cleaners; ensure insurance and questionnaires are completed.

Skills

Organizational skills

Interpersonal skills

Communication skills

Tools

WordPress

Job description

Home » Blog » Job (Calgary): Theatre Administator – West Village Theatre

The Virgin Trial – Alberta Theatre Projects The Virgin Trial
Alberta Theatre Projects
Directed by: Glynis Leyshon
Written by: Kate Hennig
Actors Pictured: Nigel Shawn Williams, Jamie Konchak, Emma Houghton, Conrad Belau & Sarah Orenstein
Set Design: Scott Reid.
Lighting Design: David Fraser
Costume Design: Heather Moore
Photo: Benjamin Laird

Photo Credits

Directed by: Glynis Leyshon
Written by: Kate Hennig
Actors Pictured: Nigel Shawn Williams, Jamie Konchak, Emma Houghton, Conrad Belau & Sarah Orenstein
Set Design: Scott Reid.
Lighting Design: David Fraser
Costume Design: Heather Moore
Photo: Benjamin Laird

Job (Calgary): Theatre Administator – West Village Theatre

Job (Calgary): Theatre Administator – West Village Theatre

JOB POSTING: Administrator, West Village Theatre

West Village Theatre Society (WVT) is seeking a part-time administrator for a one year
contract with a possibility of extension. West Village Theatre is home to two resident
theatre companies including Calgary Young People’s Theatre Society and Ghost River
Theatre Society who joined together in February 2014 to create and run West Village
Theatre, an 83-seat black box performance and administrative space located in the
Sunalta, area of 2007 10 Ave SW Calgary.

The administrator reports directly to the resident theatre companies and the WVT Board
Chair and manages the day-to-day operations and communications of the theatre. As the
first point of contact for all venue rentals, this person must be highly organized, be able
to work independently and have excellent interpersonal and communication skills.

Administration duties include but are not limited to:

Office Management

• Maintain calendar of theatre schedule
• Manage correspondence, mail, email and phones
• Maintain and update the West Village Theatre website (WordPress) and social
  media on a regular basis
• Ensure the theatre is kept clean and organized
• Work with the resident theatre companies to plan the calendar of events for each
  season prior to the official booking calendar release

Venue Rentals

• Provide booking and rental information to arts organizations and individual artists
• Coordinate tours of the West Village Theatre space as required
• Upkeep of the proper timeline for each booking from the first contact through to the
  signing of the contract, providing support during the rental period and reconciling
  after the rental period is completed
• Contract Technicians as required and ensure that they are aware of all schedules
  and technical needs for each rental
• Contract Cleaners as required
• Ensure that all renters obtain proper insurance and complete the mandatory
  Technical Questionnaire

Job Type: Part-time 20 hours/week, $17/hour.
Required education: Minimum of two years of relevant experience or an equivalent
combination of education and experience. A background in theatre and/or administration
is preferred.

We thank everyone for their submissions, however, only successful applicants will be contacted.