IT Purchasing Analyst (1-year term position)

ASC; Calgary; Hybrid; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Health and dental plan

Flex days

Employee and family assistance program

Transportation allowance

Flexible spending account

Job summary

The Alberta Securities Commission (ASC) in Calgary is seeking an IT Purchasing Analyst for a one-year term to lead IT procurement, vendor management, and cost governance initiatives. You will help optimize procurement processes, maintain audit-ready documentation, and support governance across IT spend.

You will partner with Finance, Legal, and Privacy to ensure compliant contracting, with a hybrid work arrangement and a comprehensive benefits package starting on day one.

Qualifications

• Bachelor's degree in a relevant field.
• Three to five years of procurement or financial services experience.
• Demonstrated ability to meet deadlines with attention to detail.
• Experience with budgets, forecasting, invoice reconciliation, and spend reporting.
• Strong analytical, organizational, and documentation skills.
• Ability to collaborate with Finance and Legal.
• Working knowledge of ERP software is an asset.

Responsibilities

• Record and maintain accurate project cost data in financial systems and code costs to projects.
• Support invoice reconciliation and resolve discrepancies with vendors and accounting.
• Maintain procurement records, budgets, and contract documentation.
• Assist with forecasting procurement costs and identifying cost-saving opportunities.
• Coordinate RFP, RFI, and RFQ processes for IT hardware, software, cloud services, and professional services; consolidate evaluation results with GC Office.
• Assist with pricing, terms, and conditions negotiations with vendors for optimal value.
• Collaborate with Finance, Legal, Compliance, and Privacy teams to support contract drafting and execution and ensure policy compliance.

Skills

Attention to detail

Interpersonal skills

Customer service

Analytical skills

Documentation skills

Cross‑functional collaboration

Budgeting & forecasting

Invoice reconciliation

Spend reporting

Vendor management

Education

Bachelor's degree in Business Administration, Supply Chain Management, Information Technology, or Commerce

Tools

ERP software

Job description

Our organization

The Alberta Securities Commission (ASC) is the industry-funded regulator responsible for administering the province's securities laws. It is entrusted with fostering a fair and efficient capital market in Alberta and with protecting investors. As a member of the Canadian Securities Administrators (CSA), the ASC works to improve, coordinate and harmonize the regulation of Canada's capital markets.

The Information Technology (IT) division is responsible for the operational and strategic management of technology services that enables the ASC to fulfill its mandate. The division ensures the ASC has the appropriate resources necessary to ensure the consistent, reliable and secure delivery of services, and understanding and anticipating the organization’s unique technology requirements.

The opportunity

Reporting to the Manager, Strategic Programs and Enterprise Delivery, the IT Purchasing Analyst (one year term) supports IT procurement, vendor management, and cost governance activities across the organization. This role contributes to cost optimization initiatives, maintains audit‑ready documentation, and helps strengthen IT procurement processes and governance.

For this fixed term position, the ASC offers a hybrid work environment and flexibility, a competitive total rewards package consisting of 100 per cent employer-paid benefits, effective your first day of employment. These benefits include a comprehensive health and dental plan, flex days; an employee and family assistance program; transportation allowance, and a generous flexible spending account. We also encourage fun and giving back to the community with initiatives offered through our ASC Social Club and annual United Way Campaign.

Key responsibilities include

• Record and maintain accurate project cost data in financial systems, ensuring proper coding of costs to relevant projects.
• Support the reconciliation of invoices and resolve discrepancies with vendors and accounting.
• Maintain accurate procurement records, budgets, and contract documentation
• Assist with monitoring IT procurement budgets, including forecasting procurement costs, tracking expenditures, and identifying cost-saving opportunities
• Coordinate RFP, RFI, and RFQ processes for IT hardware, software, cloud services, and professional services, including preparing procurement documents, managing vendor communications, tracking submissions, and consolidating evaluation results in collaboration with the Office of the General Counsel.
• Work closely with the Manager to support pricing, terms, and conditions negotiations with vendors to achieve optimal value.
• Partner with finance, legal, compliance, and privacy teams to support contract drafting and execution while ensuring compliance with internal procurement policies, financial controls, regulatory requirements, and contractual obligations.

The ideal candidate will possess

• A bachelor’s degree in a relevant field such as Business Administration, Supply Chain Management, Information Technology, or Commerce or equivalent experience.
• Three to five years of practical experience in procurement, or financial services.
• Demonstrated ability in meeting deadlines, excellent attention to detail, and strong interpersonal and customer service skills.
• Experience working with budgets, forecasting, invoice reconciliation, and spend reporting.
• Strong analytical, organizational, and documentation skills.
• Ability to collaborate effectively with cross‑functional teams, including Finance and Legal.
• Working knowledge of an Enterprise Resource Planning software is considered an asset.

This position will work out of the ASC office located in Calgary, Alberta

The ASC is an equal opportunity employer and encourages applications from all qualified individuals. We celebrate diversity and are committed to providing an inclusive work environment where every employee feels valued and respected.