IT Project Coordinator

Jolera Inc; Calgary; On-site; CAD 65,000 - 85,000; Full time

Job summary

A leading company in IT is seeking an IT Project Coordinator in Calgary. You will play a crucial role in supporting project managers and ensuring the effective delivery of IT projects. Collaborate with diverse teams, manage administrative tasks, and contribute to success in a dynamic workplace. If you have the right experience and are looking for a growth-oriented environment, join us and make an impact.

Benefits

Competitive salary and benefits package

Opportunities for professional growth

Qualifications

• Minimum 3 years of IT project coordination experience.
• Exceptional ability to manage multiple priorities.
• Strong attention to detail and task-driven.

Responsibilities

• Support a team of project managers and organize daily activities.
• Document and follow up on project actions and decisions.
• Participate in forecasting milestone dates.

Skills

Communication

Organization

Analytical Skills

Multitasking

Tools

MS Office

Project Management Software

Job description

Be Part of Something Bigger. Be Part of Jolera.

Jolera is a trailblazing Global Systems Integrator (GSI) committed to pushing the boundaries of innovation and technology. We empower our employees to explore new ideas and achieve success on a global scale. Ready to make an impact? Join our team today.

At Jolera, diversity isn’t just a buzzword—it’s the foundation of our success. Our inclusive culture welcomes ideas from every background, ensuring everyone’s voice is heard and valued.

Fueling Innovation
and Growth

Our innovative spirit is powered by the unique perspectives of our team. At Jolera, we believe that groundbreaking ideas are born when we embrace diverse viewpoints and collaborate openly.

Nurturing Leaders from Within

Our people are our greatest asset. We focus on developing leadership from within, ensuring our team is equipped to drive both personal and organizational success.

“I joined Jolera as a new graduate from Ryerson University seeking to gain experience in the IT industry. Working with Jolera solidified my business acumen and I consider this to be one of my best career choices. Every day is unique as I am surrounded by many different challenges and teams. I am grateful to be part of this rapidly growing company, Jolera!”

Mathusan Selvarasa

Senior Business Systems Analyst, Operations

“I started with Jolera with an internship about three years ago. It’s been an incredible journey and I’m grateful for Jolera for the opportunity to meet fantastic people who enable me to learn every day and grow professionally.”

“Joining from a small island in Sri Lanka to Canada, Jolera is an exciting new opportunity for me. As I grow, I started to realize how amazing all the IT opportunities exist here. The skills and knowledge of the people I work with at Jolera are outstanding. And, how we talk and treat each other makes Jolera a fabulous workplace. I encourage all of you out there; to join us.”

Senior Elastic Engineer, Cybersecurity

“Jolera fosters a collaborative and accessible work environment where teamwork thrives. The focus on career growth and long-term stability truly sets it apart. Plus, moments like our 2022 Christmas Dinner showcase the strong camaraderie that makes Jolera special.”

“Working at Jolera has been an exciting journey of growth and innovation. The collaborative and supportive environment empowers everyone to make a real impact. Leading the Azores office expansion was a proud moment, highlighting Jolera’s commitment to both its team and the community. I’m truly proud to be part of a company that values its people and fosters growth.”

“Trust and flexibility have defined my experience. The ability to work from home and the trust-based management style empower me to take ownership of my tasks. Starting my Canadian journey here and advancing from Tier 1 to Solutions Architect proves that dedication is truly recognized. This isn’t just a workplace—it’s a family.”

Elvin Rahamefy

Solutions Architect, Global Solutions

“It’s a family-like atmosphere where growth and long-term commitment thrive. Open communication is a core value, and it’s something every employee embraces. Over my 10 years here, teamwork has created many memorable moments—like moving a fully operational rack through tight spaces without disconnecting it.”

Manager, Service Delivery

“A positive and fast-paced atmosphere makes every day engaging. The chance to work across diverse networking areas, clients and projects is something I truly value. A standout moment for me was receiving recognition for my contributions—it was both motivating and rewarding.”

“Collaboration and trust are at the heart of our work environment. The openness to communication and the strong sense of teamwork create a space where challenges are tackled effectively. Witnessing the growth of our team in Portugal—from around 30 people to where we are today—has been an incredibly rewarding journey.”

Director, Europe Channel Solutions

“A welcoming and collaborative atmosphere defines my experience here. The support from leadership, team members, and especially the PMO team creates an environment where growth feels natural. Winning the Jolera Advantage Blue Award was a proud moment for me—it reinforced the value of hard work and the incredible support system we have here.”

Gurpreet Kaur Saini

“I joined Jolera as a new graduate from Ryerson University seeking to gain experience in the IT industry. Working with Jolera solidified my business acumen and I consider this to be one of my best career choices. Every day is unique as I am surrounded by many different challenges and teams. I am grateful to be part of this rapidly growing company, Jolera!”

Mathusan Selvarasa

Senior Business Systems Analyst, Operations

“I started with Jolera with an internship about three years ago. It’s been an incredible journey and I’m grateful for Jolera for the opportunity to meet fantastic people who enable me to learn every day and grow professionally.”

“Joining from a small island in Sri Lanka to Canada, Jolera is an exciting new opportunity for me. As I grow, I started to realize how amazing all the IT opportunities exist here. The skills and knowledge of the people I work with at Jolera are outstanding. And, how we talk and treat each other makes Jolera a fabulous workplace. I encourage all of you out there; to join us.”

Senior Elastic Engineer, Cybersecurity

“Jolera fosters a collaborative and accessible work environment where teamwork thrives. The focus on career growth and long-term stability truly sets it apart. Plus, moments like our 2022 Christmas Dinner showcase the strong camaraderie that makes Jolera special.”

“Working at Jolera has been an exciting journey of growth and innovation. The collaborative and supportive environment empowers everyone to make a real impact. Leading the Azores office expansion was a proud moment, highlighting Jolera’s commitment to both its team and the community. I’m truly proud to be part of a company that values its people and fosters growth.”

“Trust and flexibility have defined my experience. The ability to work from home and the trust-based management style empower me to take ownership of my tasks. Starting my Canadian journey here and advancing from Tier 1 to Solutions Architect proves that dedication is truly recognized. This isn’t just a workplace—it’s a family.”

Elvin Rahamefy

Solutions Architect, Global Solutions

Ready to take the next step in your career?

Check out our current job openings below.

Who We Are:Jolera stands as a distinguished multinational Global Systems Integrator (GSI), a vanguard in delivering comprehensive and bespoke IT solutions to a diverse clientele, encompassing both direct customers and channel partners across the globe. We are driven by a commitment to excellence, leveraging a team of over 550 highly skilled professionals to design, implement, and manage technology systems that are not only effective and competitive but also scalable and value driven. Our comprehensive suite of services includes the creation of customized technology solutions tailored to specific business needs, in-depth IT assessments and strategic planning, meticulous IT device and infrastructure management, robust data backup and recovery solutions, seamless cloud and on-premise migrations, enterprise-grade security services, and round-the-clock, 24/7/365 quad-lingual end-user support. At Jolera, we believe in empowering organizations worldwide with innovative and reliable IT solutions, and we invite you to join us in this mission.

Who You Are

IT Project coordinators at Jolera work closely with project team members, managers, and stakeholders, assisting in the delivery of professional service projects of varying levels of complexity. They manage administrative tasks, such as documentation and information distribution, compiling report details, project communications, driving organizational aspects of a project.

Working closely with project managers, this role will ensure all administrative tasks are up to date, constantly multi-tasking across several projects at one time.

The ideal candidate will have significant experience supporting multiple project managers in a busy PMO environment.

What You’ll Do

- Support a team of project managers

- Plan, organize, follow up on daily activities to ensure project deadlines are consistently met.

- Organize and attend various stakeholder meetings

- Take meeting minutes and distribute to participants

- Documenting and following up on important project actions and decisions from meetings

- Coordinate project resources

- Preparing project materials in partnership with project managers

- Collection of information for project updates

- Keeping all project notes up to date

- Performing billing tasks

- Participate in forecasting the probability of meeting milestone dates with project managers and senior management.

- Create and follow up on Change and Procurement requests

- Proactively identify and escalate issues and risks that may impact project success

- Ensure internal systems are kept up to date with project status, enforcement of project time entries.

Provide administrative support for assigned projects as assigned

Qualifications:

- Minimum 3 years ofIT project coordination experience
- Experience supporting multiple project managers at a time
- Experience managing priorities across multiple projects at the same time
- Exceptional ability to keep track of tasks, deadlines, progress
- Task and results driven, strong ability to multitask, with a heightened sense of urgency
- Knowledge and demonstrated experience in administrative procedures
- Ability to work in a fast-paced environment with tight timelines
- Strong communication skills
- Excellent organizational and analytical skills
- Strong attention to detail
- Minimum intermediate level knowledge of MS Office tools including Excel, Word, PowerPoint, and some form of project management tool such as MS Project
- Experience in distributed deployment projects including hardware and software implementations across multiple sites, regions, and time zones
- Experience working in a collaborative environment, preferably for an IT consulting firm
- Ability to communicate effectively with team members and clients located globally with varying communication styles from a broad spectrum of disciplines
- Fluency in English, both spoken and written, as well as strong presentation skills, is required
- Ability to work independently and as part of a team
- Knowledge and demonstrated experience in administrative procedures
- Ability to work in a fast-paced environment with tight timelines

Working Conditions
• Overtime may be required to meet project deadlines.

What We Offer

- A competitive salary and benefits package that appreciates your worth.

-Perks that make every day a bit more special.

- You are required to work 3days per week in office in Toronto.

-Opportunities for professional growth and development that will push your career to new heights.

At Jolera, we are committed to creating a diverse, equal and inclusive. Our goal is to attract and retain the best talent while embracing diversity in all its forms. We value and respect differences in ethnic background, gender, age, religion, identity, disability, or any other characteristic protected by applicable law.