IT Operations Process Coordinator

Staples; Richmond Hill; Hybrid; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Associate discount

Health and Dental benefits

RRSP/DPSP

Performance bonuses

Learning & Development programs

Job summary

Staples is hiring for a Data Center Operations Coordinator in the Greater Toronto Area. You will support the Data Center Operations team by coordinating routine maintenance, tracking projects, and maintaining accurate, audit-ready documentation.

You will act as the coordination point between engineers, vendors, and leadership to schedule maintenance windows and ensure visibility across the team. The role requires 3–5 years in IT operations or data center support, with experience using ServiceNow

Qualifications

• Post-secondary education in IT or related field or equivalent work experience.
• 3–5 years of IT operations, project coordination, or data center support.
• Experience with vendor relationships or PO administration is an asset.
• Experience in retail, distribution, or multi-site IT environments is an asset.
• Proficient with ServiceNow and Jira Kanban boards for tracking incidents, changes, and tasks.

Responsibilities

• Coordinate day-to-day maintenance for data center infrastructure.
• Track infrastructure project tasks and ensure audit-ready records.
• Serve as the first point of coordination for on-site vendor visits.
• Manage task timelines and dependencies using Kanban boards (e.g., Jira).
• Prepare status updates and reports for leadership review.
• Support change management documentation and compliance readiness.

Skills

IT operations

Project coordination

Vendor management

Communication

Organizational skills

Education

Post-secondary education in information technology or related field

Equivalent work experience

Tools

ServiceNow

Jira

Excel

PowerPoint

Job description

Some of what you will do

Support the Data Center Operations team by coordinating day-to-day maintenance activities, tracking infrastructure project tasks, and maintaining the operational documentation that keeps the data center environment running reliably. Serve as the coordination point between engineers, vendors, and leadership — making sure maintenance windows are scheduled, work is tracked to completion, and records are accurate and audit-ready. Maintain task and project tracking using tools such as ServiceNow or Jira Kanban boards to ensure visibility and accountability across the team.

Job Description

Some of what you will do

Support the Data Center Operations team by coordinating day-to-day maintenance activities, tracking infrastructure project tasks, and maintaining the operational documentation that keeps the data center environment running reliably. Serve as the coordination point between engineers, vendors, and leadership — making sure maintenance windows are scheduled, work is tracked to completion, and records are accurate and audit-ready. Maintain task and project tracking using tools such as ServiceNow or Jira Kanban boards to ensure visibility and accountability across the team.

Specifically, You Will

• Coordinate scheduling of routine and preventive maintenance for data center infrastructure (server rooms, network closets, power, and cooling systems).
• Track maintenance windows and change activities using ServiceNow, or an equivalent ITSM tool, to minimize disruption to production systems.
• Serve as the first point of coordination for on-site vendor visits and service calls.
• Track tasks, timelines, and dependencies for data center infrastructure projects using a Kanban board (e.g., Jira) or equivalent tracking tool.
• Maintain project trackers and flag schedule or resource risks to the Manager, Data Center Operations.
• Support post-project documentation and close-out activities.
• Maintain accurate runbooks, maintenance logs, asset inventories, and vendor service records.
• Support change management documentation and audit / compliance readiness for the data center environment.
• Identify and document opportunities to standardize or improve recurring operational processes.
• Coordinate communication between the Data Center Operations team, vendors, and other Enterprise Technology and Systems groups.
• Support purchase order and invoice tracking for data center vendor contracts, in partnership with vendor management.
• Prepare status updates, dashboards, and reporting materials for team and leadership review.

Some Of What You Need

• Post-secondary education in Information Technology, Business Administration, or a related field, or equivalent work experience.
• 3–5 years of experience in IT operations, project coordination, or infrastructure / data center support.
• Experience supporting vendor relationships or contract / PO administration is an asset.
• Experience in a retail, distribution, or multi-site IT environment is an asset.
• Strong organizational skills with proven ability to manage multiple concurrent tasks and deadlines.
• Working knowledge of ITSM / ticketing tools such as ServiceNow, and task or project tracking tools such as Jira Kanban boards, for tracking incidents, changes, and tasks.
• Proficiency in Microsoft Excel, Word, and PowerPoint for tracking and reporting.
• Excellent written and verbal communication skills; comfortable coordinating between technical and non-technical stakeholders.
• Exposure to ITIL practices (change, incident, and problem management) is an asset.
• Familiarity with data center infrastructure (servers, storage, networking, power / cooling systems) is an asset.

Physical Demands/working Conditions

• Office environment – Hybrid, with 4 days onsite in Richmond Hill, subject to the hybrid policy.
• Occasional data center site visits may be required to support maintenance coordination.

Some Of What You Will Get

• Associate discount
• Health and Dental benefits
• RRSP/DPSP
• Performance bonuses
• Learning & Development programs
• And more...

About Us

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.