Invoicing & Collections Administrator

Midwest Surveys Inc.; Calgary; On-site; CAD 50,000 - 65,000; Full time

Job summary

A leading professional land surveying firm seeks a full-time Invoicing & Collections Administrator in Calgary. The role involves handling invoicing, collections, and preparing reports. Candidates should have a background in Accounting, strong communication skills, and experience with relevant software. Enjoy benefits like employee education assistance, flexible health coverage, and a supportive work environment.

Benefits

Employer paid benefits package

Employee Education Assistance Program

Generous vacation policy

On-site fitness centre

Employee recognition program

Qualifications

• Preference for candidates with 3+ years of experience in a similar role.
• Proficient in Microsoft Office suite.
• Experience with corporate accounting software preferred.

Responsibilities

• Finalizing invoices per client requirements.
• Tracking overdue accounts and follow-up for collections.
• Creating internal reports for outstanding receivables.

Skills

Communication

Organization

Attention to Detail

Education

Educational background in Accounting

Tools

Microsoft Excel

Dynamics 365 Business Central

Job description

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Come Grow with Us!

Established in 1949, Midwest Surveys is an employee-owned professional land surveying firm providing geomatics deliverables designed for oil & gas, utility, construction, and municipal applications through our ten offices in Saskatchewan, Alberta, and British Columbia. We focus on building lasting relationships with clients by providing industry-leading project solutions that are customer-centric and technology driven. Our success is defined by engaged employees, unbending safe work practices, loyal clients and doing the right thing.

Come Grow with Us!

Established in 1949, Midwest Surveys is an employee-owned professional land surveying firm providing geomatics deliverables designed for oil & gas, utility, construction, and municipal applications through our ten offices in Saskatchewan, Alberta, and British Columbia. We focus on building lasting relationships with clients by providing industry-leading project solutions that are customer-centric and technology driven. Our success is defined by engaged employees, unbending safe work practices, loyal clients and doing the right thing.

We are currently looking for a full-time Invoicing & Collections Administrator in our Calgary location. The largest city in Alberta, Calgary, is known for its rich culture, amazing food scene and Rocky Mountains which provide ideal spots for skiing, snowboarding and other outdoor recreation. Convenient access to the surreal mountains of Banff or the twisty canyons of Badlands, Calgary has something for everyone. Click here to learn more about what this Metropolitan Region has to offer!

APPLICANT MUST BE LEGALLY AUTHORIZED TO WORK IN CANADA. Validation of eligibility will be required if selected for an interview.

Duties

Working under the direct supervision of the Corporate Accounting Manager, the Invoicing & Collections Administrator will be responsible for invoicing, collections and generating supporting reports. Your duties will include, but are not limited to:

• Finalizing of invoices per client and project requirements, including all required supporting documentation.
• Timely submission of invoices through client portals, email and mail service.
• Weekly imports of invoice data from job tracking software to accounting software.
• Creating internal reports for outstanding receivable balances as well as unfinalized draft invoices.
• Answering project manager and client questions regarding invoices.
• Tracking and reviewing overdue accounts and follow-up with clients for collections.
• Generating demand letters and corresponding with collections agency.
• Processing and posting customer payments.
  
  

What We Offer

• Employer paid benefits package includes a flexible health spending account, extended health coverage, prescription coverage, emergency travel, life insurance, wellness fund, personal/sick days, and Employee Assistance Program.
• Employee Education Assistance Program supports a culture of continuous learning, professional development, and opportunities for career advancement.
• Generous vacation policy.
• Employee recognition program.
• Ample free parking with convenient access to city transportation.
• On-site fitness centre.
• Compassionate employer who welcomes you to bring your whole self to work.
• Outstanding work environment that focuses on teamwork and collaboration.
  
  

What You Offer

Preference will be given to candidates with an educational background in Accounting and/or equivalent work experience:

• 3+ years’ experience in a similar role, survey industry or oil and gas preferred.
• Proficient in Microsoft Excel, Word and Outlook.
• Experience with corporate accounting software (experience with Dynamics 365 Business Central considered an asset).
  
  

Key Competencies And Behavioral Attributes

• Keenness to work in a high work volume and team environment.
• Must have exceptional written and oral communication skills.
• Willingness to expand current knowledge base.
• Demonstrates exceptional organization skills and attention to detail.
  
  

If you are looking to further your career and think we are the right organization for you, we want to hear from you!

For more information about Midwest Surveys careers and services, visit our website at www.midwest.ca

• We thank you for your interest, however only those selected for an interview will be contacted*

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Oil and Gas

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