Inventory Coordinator

MacEwen Petroleum Inc.; Maxville; On-site; CAD 52,000 - 59,000; Full time

Benefits offered by this job

Gym membership reimbursement

Discounts on motor fuels

Purchases of equipment and heating oil

RRSP plan with company match

3 weeks vacation

Complete benefits package including健康?

Job summary

MacEwen Petroleum Inc. seeks an Inventory Coordinator to monitor, safeguard, and validate inventory across retail, card locks, bulk plants, trucks, lubricants, and Home Heat divisions.

Reporting to the Accounting Manager, Inventory Control, the role emphasizes reconciliation, documentation, and accurate FIFO costing while addressing discrepancies across ERP systems. This position collaborates with divisional offices and stakeholders to ensure reliable inventory and reporting.

Qualifications

• Relevant post secondary education with Certificate/Diploma in Business, Accounting or Finance.
• 3+ years experience relevant experience.
• A professional accounting designation or working towards one would be advantageous.

Responsibilities

• Oversees the reconciliation of inventory throughout the company and multiple lines of business (including fuel, equipment, tanks, lubricants).
• Safeguards the company’s inventory through the establishment and continual improvement of processes, controls, and monitoring of inventory levels.
• Ensure appropriate documentation/backup is in place to validate the accuracy of the company’s inventory.
• Ensure that costing is accurate, and margins reported properly reflect FIFO.
• Analyse and research discrepancies in the inventory, reviewing and rectifying where discrepancies occur, document, and follow-up as appropriate
• Provide support for Divisional Offices on inventory and costing issues.
• Communicate significant inventory variances, unresolved issues, and potential risks to the Accounting Manager, Inventory Control.
• Review inventory transactions to ensure purchases, sales, transfers, and adjustments are accurately reflected across different ERP systems.
• Work with ERP system support and liaison groups to identify and resolve system issues.
• Co-ordinate the change-over of product inventory in virtual tanks within the ERP to enable billing as per seasonal requirements.
• Manage the creation of new inventory product codes within the ERP.
• Assist with month-end inventory reconciliation, reporting, and closing activities.

Education

Certificate/Diploma in Business, Accounting or Finance

Tools

ERP systems

Job description

• Pay or shift range: $52,000 CAD to $59,000 CAD
  We are dedicated to pay transparency and equity, offering competitive salaries based on experience, skills, and qualifications, and ensuring fair compensation.

Description

OVERVIEW:

Reporting to the Accounting Manager, Inventory Control, the Inventory Coordinator is responsible for monitoring, safeguarding, and validating MacEwen Petroleum’s inventory including retail, card locks, bulk plants, trucks, lubricants and Home Heat divisions.

MAIN DUTIES:

• Oversees the reconciliation of inventory throughout the company and multiple lines of business (including fuel, equipment, tanks, lubricants).
• Safeguards the company’s inventory through the establishment and continual improvement of processes, controls, and monitoring of inventory levels.
• Ensure appropriate documentation/backup is in place to validate the accuracy of the company’s inventory.
• Ensure that costing is accurate, and margins reported properly reflect FIFO.
• Analyse and research discrepancies in the inventory, reviewing and rectifying where discrepancies occur, document, and follow-up as appropriate
• Provide support for Divisional Offices on inventory and costing issues.
• Communicate significant inventory variances, unresolved issues, and potential risks to the Accounting Manager, Inventory Control.
• Review inventory transactions to ensure purchases, sales, transfers, and adjustments are accurately reflected across different ERP systems.
• Work with ERP system support and liaison groups to identify and resolve system issues.
• Co-ordinate the change-over of product inventory in virtual tanks within the ERP to enable billing as per seasonal requirements.
• Manage the creation of new inventory product codes within the ERP.
• Assist with month-end inventory reconciliation, reporting, and closing activities.

EDUCATION AND EXPERIENCE REQUIRED:

• Relevant post secondary education with Certificate/Diploma in Business, Accounting or Finance.
• 3+ years experience relevant experience.
• A professional accounting designation or working towards one would be advantageous.

OTHER REQUIREMENTS:

• High degree of proficiency in the use of Microsoft suite of software, particularly with Excel.
• Ability to work in partnership with all stakeholders to find permanent solutions when discrepancies arise.
• Exceptional communication and negotiation skills, both verbal and written and on the telephone.
• Ability to multi-task and juggle competing deadlines and multiple priorities.

WHY JOIN THE MACEWEN TEAM?

• Salary range: $52,000-$59,000 CAD. Salaries are determined based on relevant skills and experience.
• Learn and collaborate with the best in the industry.
• Supportive colleagues and leaders who are passionate about providing exceptional service.
• Competitive compensation package.
• 3 weeks vacation to start.
• Long-term incentive plan.
• Complete benefits program including health, medical, dental, and life insurance.
• RRSP plan with Company match from day one.
• The perks include employee gym membership reimbursement, discounts on motor fuels at our service stations, and purchases of equipment and heating oil.

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OUR CORE VALUES:

It is important to us that when you consider a new opportunity, you understand a little about the company, its history, and its values. It is important to us that our values fit with yours, then everyone wins. Our Core Values are the cornerstone of who we are as a company, and what we value. We hope that our Core Values speak to you and what you value.

• Customers First - We exist, first and foremost to serve our customers. They must be at the heart of all the decisions we make.
• Long-Term Focused - We value long-term success over short-term gains.
• Respect Each Other - Each person with whom we work, communicate, and do business is valued and treated with dignity and respect.
• Do The Right Thing - We stand by our word and do what's right.
• Own It - We are encouraged to be entrepreneurial and make decisions as if the business were our own.
• Ever Evolving - We embrace positive change and always seek to improve.

MacEwen is a Canadian-owned and operated fuel and convenience provider that has successfully built and sustained customer relationships in Ontario and Quebec for 50 years.

MacEwen is recognized as one of Canada's leading independent petroleum and convenience store companies with over 150 retail locations, 16 Divisional Offices, and two distribution centers with identified brands such as Quickie, Jutzi, MacEwen and Esso.

The Company's continuing success is based on each one of our 300+ employees living our core values. First and foremost is our commitment to taking care of our customers.

Before an offer of employment is extended, a minimum of two business references will be required and candidates must complete pre-employment testing which comprises a criminal record check.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Please notify Human Resources if you wish to receive this job posting in a different formator if you require any other accommodation during the recruitment process.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.