Inventory Coordinator

Gardenworks Ltd.; Courtenay; On-site; CAD 34,000 - 39,000; Full time

Benefits offered by this job

Health benefits

Employee discount

Growth opportunities

Plant-filled workplace

Job summary

Gardenworks Ltd. is seeking an Inventory Coordinator at our BC stores. This full-time, 40-hour-per-week role supports receiving operations, processes shipments, verifies deliveries, and coordinates with departments to ensure accurate stock flow from delivery to sales floor.

You’ll handle packing slips, POs, and invoices in CounterPoint, maintain records, and assist with returns and backroom organization. The workload is seasonal with early mornings and some weekends.

Qualifications

• Highly detail-oriented with a focus on accuracy in handling receiving operations.
• Owns the systems and space; keeps back room, paperwork, and POS records organized.
• Proactive communicator who flags issues early and informs stakeholders.
• Supports other store operations in a behind-the-scenes role to help the team succeed.
• Stays organized and accurate during peak, high-volume periods.
• Physically capable with lifting and standing for extended periods; works in all weather.
• Reliable, self-directed and able to follow established procedures.
• Able to learn CounterPoint or similar POS/inventory software quickly.

Responsibilities

• Process incoming shipments in CounterPoint POS: POs, invoices, quantity adjustments.
• Verify deliveries against packing slips and POs; flag discrepancies, shortages, damages.
• Move receiving docs to accounting; maintain organized receiving records.
• Coordinate vendor returns and assist with return-to-vendor logistics.
• Maintain a clean, organized back-of-house storage area.
• Support with backstock movement, floor replenishment, tagging, and pricing.
• Assist with physical inventory counts, cycle counts, and seasonal changeovers.
• Operate material handling equipment safely (forklift, pallet jacks, etc.).
• Develop relationships with vendor reps and delivery drivers to keep receiving efficient.

Job description

GARDENWORKS is British Columbia's largest independently owned garden centre company with 10 locations across Vancouver's lower mainland, Vancouver Island, and South Okanagan.

Join GARDENWORKS and play a key role in inspiring people to cultivate joy and beauty in their homes, gardens, and communities.

Full-Time | 40 hours/week | $25.00 - $28.00/hour

About the Role

The Inventory Coordinator is a store-level support role that keeps our receiving operation running smoothly and accurately. You'll work closely with department managers and leads - handling the day-to-day operational and administrative tasks tied to receiving so they can stay focused on their teams, their departments, and our guests. This is a detail-oriented, physically active role that sits at the centre of our product flow - from the moment a delivery arrives to the moment product hits the sales floor.

What you'll be doing:

• Processing incoming shipments in our CounterPoint POS system, including purchase orders, invoices, and quantity adjustments
• Verifying physical deliveries against packing slips and POs, and flagging any discrepancies, shortages, or damages to the relevant department manager
• Keeping receiving documentation organized and moving accurately to the accounting team
• Coordinating vendor returns and assisting with return-to-vendor logistics
• Maintaining a clean, organized, and safe back-of-house storage area
• Supporting department managers and leads with backstock movement, floor replenishment, tagging, and pricing
• Assisting with physical inventory counts, cycle counts, and seasonal changeovers
• Operating material handling equipment (forklift, hand trucks, pallet jacks, flatbeds) safely
• Building solid working relationships with vendor reps and delivery drivers to keep receiving efficient

A few things to know about this role:

• Workload is seasonal - volume increases significantly during spring setup, spring selling season, and holiday; flexibility and adaptability are essential
• During slower periods, you'll support general store operations as directed by your Store Manager
• Early morning start times, weekends, and some statutory holiday availability will be required during peak periods

Is This You?

• Are highly detail-oriented - catching a quantity discrepancy or a missing credit memo before it becomes someone else's problem is satisfying to you
• Take ownership of your systems and space - the back room, the paperwork flow, the POS records reflect your standards
• Communicate proactively - you flag issues early and give people the information they need without being asked
• Are comfortable working in a support function - you do your best work behind the scenes, helping others succeed
• Can shift gears without losing accuracy - peak season is high-volume and fast-moving; you stay organized under pressure
• Are physically capable and consistent - this role involves repeated lifting, extended time on your feet, and working in all weather
• Are reliable and self-directed - you follow established procedures, manage your time well, and don't need to be micromanaged
• Pick up new systems quickly - CounterPoint or similar POS/inventory software comes naturally to you, or you're motivated to learn it fast

Why You'll Love Working Here

At GARDENWORKS, we believe our people are at the heart of everything we do. We're committed to creating a supportive, engaging, and inspiring workplace where you can grow and thrive. Our full-time team members enjoy:

• Option to join our group benefits share program (health, dental, vision)
• A generous employee discount to bring home a little beauty of your own
• Opportunities for professional growth and development
• A vibrant, plant-filled workplace that inspires creativity and well-being