Internal Payroll Specialist - Canada

Vensure; Quebec; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Health Insurance

Retirement Plan

Paid Time Off

Job summary

Vensure is seeking a Payroll Specialist to manage internal payroll and provincial tax compliance across Canada. You will handle payroll processing, data integrity, and government reporting with a focus on accuracy and compliance.

Ideal candidates have 5+ years of Canadian payroll experience, bilingual French/English, and strong MS Office skills. The role supports HRIS and benefits reconciliation in a dynamic team setting.

Qualifications

• Multi-provincial Canadian payroll experience required.
• Specialist knowledge of payroll systems and processing.
• Bilingual in French and English required.

Responsibilities

• Process internal payroll and provincial tax compliance according to laws and company policies.
• Resolve payroll data discrepancies and provide issue resolution for employees.
• Ensure accurate and timely payroll processing and employee payments.
• Review salary changes, new hires, transfers and promotions.
• Prepare and file Records of Employment.
• Support HRIS payroll issues and inquiries.
• Reconcile deductions with benefits and RRSP contributions.
• Assist with training expenditures and compliance reporting.

Skills

Time management

Detail orientation

Team communication

Problem solving

Education

High school diploma

Canadian payroll experience

Bilingual French/English

Payroll tax experience

5+ years payroll processing

PCP/PLP certification preferred

Tools

MS Excel

MS Outlook

Job description

About Us

Vensure Employer Solutions is the largest privately held organization in the HR technology and service sector, providing a comprehensive portfolio of solutions, including HR/HCM technology, managed services, and global business process outsourcing (BPO). The company and its service providers collectively serve over 95,000 businesses and process over $135B in annual payroll. As a \"One Employer Solution\" headquartered in Chandler, Arizona, Vensure helps thousands of businesses streamline and grow their operations with custom strategies that benefit both employers and employees. Find out more by visiting www.vensure.com

Position Summary

The Payroll Specialist will manage Internal payroll and various federal and provincial tax compliance and related tax research. This position will be responsible for all payroll-related processing activities.

Essential Duties and Responsibilities

• Responsible for processing our Internal employee payroll using applicable laws, regulations and company policies.
• Resolve issues or discrepancies with payroll data & problem resolution for employees.
• Ensure accurate and timely payroll processing and employee payments
• Review pay for status changes, new hires, transfers and promotions
• Calculate terminated employee final pay following the appropriate laws and regulations
• Prepare and file Record of Employments
• Troubleshoot and problem-solve employee payroll and HRIS issues or concerns
• Make necessary entries or uploads to payroll data, which includes adjustments, incentives, additional hours, etc. after appropriate approvals and documentation is received
• Manage and balance time-off paid bank
• Respond to all Mpex and payroll questions and inquiries
• Review new hire salary information into Mpex
• Manage, maintain, and balance Monthly Benefits Census
• Manage, maintain, and upload RRSP Contributions
• Manage, maintain, and update Training expenditures for 1% compliance
• Reconcile Employee Payroll deductions to Vensure Benefits Billing
• Perform other duties and projects as assigned.

Knowledge, Skills, and Abilities

• Ability to efficiently organize work activities to meet daily and weekly deadlines.
• Ability to multi-task with a strong attention to detail
• Good communication skills and ability to work effectively in a team environment
• Intermediate to strong skills in MS Office, including Excel and Outlook
• Created By: Czar François October 06, 2026 Version: 1
• Must use logic and reasoning to make immediate decisions under pressure or tight deadlines.
• Proven ability to make proper judgment calls when presented by a situation/problem
• work with other departments to find other resolutions

Education & Experience

• High school Diploma or equivalent
• 3-7 years’ experience
• Experience handling/managing multi-Canadian provincial payrolls, payroll systems, and processing
• Canadian payroll.
• Minimum of 1 years Payroll Tax experience.
• At least 5 years of payroll processing experience, preferably in the payroll services or similar industry.
• Bilingual - Proficient in French and English

Required Licenses And/Or Certifications

• PCP or PLP certification preferred for this position

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• Frequently required to sit; occasionally required to stand and walk.
• Specific vision abilities required include close vision, color vision, and ability to adjust focus.
• Frequently required to talk and hear.
• Moderate concentration/intensity, which includes prolonged mental effort.
• Average memory, taking into consideration the amount and type of information.
• Noise level in the work environment is usually moderate.

This position is eligible for the following benefits:

• Health Insurance: Medical, dental, and vision coverage
• Retirement Plan: Group RRSP with company match
• Paid Time Off: PTO, Holidays, Parental leave and Sick Leave provided as required by applicable provincial statutes

Disclaimer

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.