Intermediate SCM Projects Contracts Advisor

InSync Systems; Calgary; On-site; CAD 90,000 - 120,000; Full time

Job summary

InSync Systems is seeking an Intermediate SCM Projects Contracts Advisor for a 12-month contract in Calgary, Alberta. The role is 100% onsite and entails day-to-day post-award administration, onboarding, meetings, and close-out activities to keep contracts aligned with policy and practice.

The ideal candidate has 5+ years in contracts/procurement, strong communication, and experience with sourcing events and ERP systems.

Qualifications

• Post-secondary education in supply chain management, business, engineering, construction management or a related discipline.
• Five or more years of experience in contracts, procurement, supply chain or project support, including post-award contract administration.
• Experience supporting sourcing events, bid evaluations, contract changes, supplier performance meetings and contract close-out is preferred.
• Proficiency with Microsoft Office applications and experience using ERP, e-sourcing, contract management, document management or electronic signature systems.
• Experience supporting capital projects, construction or field-based operations is considered an asset.

Responsibilities

• Administer assigned project contracts in accordance with Company SCM policies, procedures, contract terms, approval requirements and records-management standards.
• Review awarded contracts and documents to understand scope, terms, deliverables, reporting, cost and schedule requirements and change-management procedures.
• Create and maintain contract files, change logs, key contact lists and trackers.
• Coordinate supplier onboarding and kick-off meetings with PMT, CMT and other project representatives.
• Prepare and maintain meeting agendas, minutes, action logs, approval/signature packages, and other contract documentation.
• Coordinate supplier performance and progress meetings, review reporting with stakeholders, and document actions and risks.
• Monitor supplier performance against contractual requirements, milestones, cost, schedule and KPIs.
• Manage and track information requests, contract changes, amendments and change orders; ensure documentation is reviewed and recorded.
• Track contract values, commitments, forecasts, spend and PO values; follow up on discrepancies.
• Work with suppliers and internal stakeholders to resolve contracting and commercial issues, escalating risks when required.
• Coordinate offboarding and contract close-out activities, including final documentation and file closure.
• Support end-to-end sourcing activities as needed, including bid packages, proposals, negotiations and awards.

Skills

Contract administration

Sourcing events

ERP systems

MS Office suite

Capital projects

Contract close-out

Education

Post-secondary education in SCM, business or related field

Job description

We are looking for an Intermediate SCM Projects Contracts Advisors for a 12-month contract position, in Calgary, Alberta. Must be legally entitled to work in Canada.

This position is 100% onsite in downtown Calgary. 8 hours a day, 40 hours a week. It is NOT a remote role.

Role Description

Reporting to the Manager, SCM Projects, the SCM Contracts Advisor is primarily responsible for the day-to-day post-award administration of assigned project contracts. The role supports contract onboarding, performance meetings, change management, cost and documentation tracking, supplier performance monitoring, issue follow-up and contract close-out. Based on workload and business needs, the candidate may also support or carry out end-to-end sourcing activities, including bid preparation, bid process coordination, evaluations, negotiations, approvals and contract award.

The ideal candidate works closely with SCM Sourcing, the Project Management Team (PMT), the Construction Management Team (CMT), suppliers and other project stakeholders to keep contract activities organized, documented and aligned with established processes. The role requires sound judgement, attention to detail, clear communication and the ability to manage multiple priorities in a fast-paced project environment.

• Administer assigned project contracts in accordance with Company SCM policies, procedures, contract terms, approval requirements and records-management standards.
• Review awarded contracts and supporting documents to understand scope, commercial and legal terms, deliverables, roles, reporting requirements, cost and schedule requirements and change-management procedures.
• Create and maintain contract files, change logs, key contact lists and other required trackers;
• Coordinate supplier onboarding and kick-off meetings with PMT, CMT and other project representatives;
• Prepare and maintain meeting agendas, minutes, action logs, approval/signature packages, and other contract documentation.
• Coordinate supplier performance and progress meetings, review required reporting with project stakeholders, and document actions, risks, and outstanding items.
• Monitor supplier performance against contractual requirements, project milestones, cost, schedule, and established performance measures
• Manage and track requests for information, contract changes, amendments and change orders; ensuring documentation is appropriately reviewed, approved, executed, and recorded.
• Track contract values, commitments, forecasts, spend, purchase order values, and other supporting cost information; identify and follow up on discrepancies.
• Work with suppliers and internal stakeholders to resolve contract, cost, schedule, performance, and commercial issues, escalating risks or concerns when required.
• Coordinate offboarding and contract close-out activities, including outstanding changes, final documentation, supplier performance feedback, completion requirements, and file closure.
• Support or execute end-to-end sourcing activities as required, including preparing bid packages, issuing competitive events, coordinating bidder questions and evaluations, supporting negotiations, preparing award recommendations, obtaining required approvals, and issuing awards.
• Maintain accurate and complete sourcing and contracting documentation within applicable systems and perform other related duties as assigned.

Required Skills and Experience

• Post-secondary education in supply chain management, business, engineering, construction management or a related discipline; an equivalent combination of education and relevant experience may be considered.
• Five or more years of experience in contracts, procurement, supply chain or project support, including post-award contract administration;
• Experience supporting sourcing events, bid evaluations, contract changes, supplier performance meetings and contract close-out is preferred;
• Proficiency with Microsoft Office applications and experience using ERP, e-sourcing, contract management, document management or electronic signature systems;
• Experience supporting capital projects, construction or field-based operations is considered an asset.
• Strong organizational skills and attention to detail, with the ability to maintain accurate documentation, records and contract files.
• Working knowledge of contract administration, sourcing, commercial processes, and legal terms and conditions, with an understanding of how contractual requirements apply to day-to-day activities.
• Ability to review and analyze information, identify risks or gaps, exercise sound judgement, and determine when follow-up or escalation is required.
• Clear and professional written and verbal communication skills, with the ability to prepare concise correspondence, reports, meeting minutes and other commercial documentation.
• Strong interpersonal and collaborative skills, with the confidence to work effectively with project teams, suppliers and internal stakeholders.
• Ability to manage multiple priorities, take ownership of deliverables and meet deadlines in a fast-paced and changing project environment.
• Demonstrates professionalism, accountability and a practical, solutions-focused approach to resolving day-to-day contracting and commercial matters.

Please note that while all applications are appreciated, only candidates selected for interview will be contacted.

InSync Systems Inc. is a privately-owned boutique Canadian Resourcing and Consulting Services Company that works closely with a range of corporate clients across multiple industries to bring them solutions that effectively address their business needs.