Intermediate Project Administrator – Cost Control to support its Engineering and Facilities teams with the financial and administrative coordination of facility projects.

S.I. Systems Ltd.; Calgary; Híbrido; CAD 60 000 - 80 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Post-secondary diploma (Nice-to-Have)

Resumo da oferta

Unknown in Calgary is seeking an Intermediate Project Administrator – Cost Control to support its Engineering and Facilities teams with financial and administrative coordination of facility projects.

This 1-year contract role focuses on invoicing, cost reconciliations, AFE setup, cost tracking, procurement contract administration, reporting, and project documentation to ensure projects are on time and within budget. Hybrid work with in-office Mon-Thu and remote Fri.

Qualificações

• 2+ years of experience in project administration, project controls, cost control, or a related field.
• Strong proficiency with Microsoft Office (Excel, Word, Outlook).
• Familiarity with AFEs, project cost tracking, budget monitoring, and engineering documentation.
• Attention to detail and accuracy with financial data, invoices, reports, and project docs.
• Strong organizational and time management skills for multiple priorities in a fast-paced environment.
• Experience with SAP, Open Invoice, Maximo, Generwell, SiteView, Bluebeam, Open Ticket, MS Project or eDocs.
• Ability to work independently and collaborate with cross-functional teams.
• Strong communication and coordination with internal stakeholders, field staff, and contractors.

Responsabilidades

• Invoicing & Cost Control: Process invoices, reconcile project costs, assist with AFE setup, and track expenditures against budgets.
• Procurement Administration: Support procurement contract administration, material transfers, payment processing, and related documentation.
• Reporting & Analysis: Prepare cost and schedule reports, assist with cost estimates, accruals, and variance analysis, flag discrepancies.
• Project Administration & Documentation: Maintain project records, coordinate approvals/submissions, support close-out documentation.
• Project Coordination & Compliance: Monitor progress, follow up on deliverables, coordinate with teams and contractors, support safety compliance.

Conhecimentos

Project administration

Project controls

Cost control

Attention to detail

Time management

Independent work

Communication skills

Formação académica

Post-secondary diploma

Ferramentas

SAP

Open Invoice

Maximo

Generwell

SiteView

Bluebeam

Open Ticket

MS Project

eDocs

Descrição da oferta de emprego

Intermediate Project Administrator – Cost Control to support its Engineering and Facilities teams with the financial and administrative coordination of facility projects.

Our client is seeking a detail-oriented Intermediate Project Administrator – Cost Control to support its Engineering and Facilities teams with the financial and administrative coordination of facility projects.

This role will focus on invoicing, cost reconciliations, AFE setup, cost tracking, procurement contract administration, reporting, and project documentation to help ensure projects are completed on time and within budget.

1-year contract

Based in Calgary

In-office Monday through Thursday and remotely on Fridays

Must Have:

• 2+ years of experience in project administration, project controls, cost control, or a related field.
• Strong proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Familiarity with Authorizations for Expenditure (AFEs), project cost tracking, budget monitoring, and engineering documentation.
• Excellent attention to detail and accuracy when working with financial data, invoices, reports, and project documentation.
• Strong organizational and time management skills, with the ability to manage multiple priorities in a fast-paced environment.
• Experience with SAP, Open Invoice, Maximo, Generwell, SiteView, Bluebeam, Open Ticket, MS Project, or eDocs.
• Ability to work independently, take initiative, and collaborate effectively with cross-functional teams.
• Strong communication skills and the ability to coordinate with internal stakeholders, field staff, and third-party contractors.

Nice-to-Have:

• Post-secondary diploma.
• Previous financial, accounting, procurement, or supply chain experience.
• Experience with Power BI, advanced Excel functions, or other data management and reporting tools.

Responsibilities:

• Invoicing & Cost Control: Process invoices, reconcile project costs, assist with AFE setup, and track expenditures against approved budgets.
• Procurement Administration: Support procurement contract administration, material transfers, payment processing, and related documentation.
• Reporting & Analysis: Prepare regular cost and schedule reports, assist with cost estimates, accruals and variance analysis, and flag discrepancies or potential project delays.
• Project Administration & Documentation: Maintain project records and filing systems, coordinate approvals and submissions, and support project close-out documentation.
• Project Coordination & Compliance: Monitor project progress, follow up on outstanding deliverables, coordinate with internal teams and external contractors, and assist with project reporting and safety compliance requirements.

Our client is seeking a detail-oriented Intermediate Project Administrator – Cost Control to support its Engineering and Facilities teams with the financial and administrative coordination of facility projects.

This role will focus on invoicing, cost reconciliations, AFE setup, cost tracking, procurement contract administration, reporting, and project documentation to help ensure projects are completed on time and within budget.

1-year contract

Based in Calgary

In-office Monday through Thursday and remotely on Fridays

Must Have:

• 2+ years of experience in project administration, project controls, cost control, or a related field.
• Strong proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Familiarity with Authorizations for Expenditure (AFEs), project cost tracking, budget monitoring, and engineering documentation.
• Excellent attention to detail and accuracy when working with financial data, invoices, reports, and project documentation.
• Strong organizational and time management skills, with the ability to manage multiple priorities in a fast-paced environment.
• Experience with SAP, Open Invoice, Maximo, Generwell, SiteView, Bluebeam, Open Ticket, MS Project, or eDocs.
• Ability to work independently, take initiative, and collaborate effectively with cross-functional teams.
• Strong communication skills and the ability to coordinate with internal stakeholders, field staff, and third-party contractors.

Nice-to-Have:

• Post-secondary diploma.
• Previous financial, accounting, procurement, or supply chain experience.
• Experience with Power BI, advanced Excel functions, or other data management and reporting tools.

Responsibilities:

• Invoicing & Cost Control: Process invoices, reconcile project costs, assist with AFE setup, and track expenditures against approved budgets.
• Procurement Administration: Support procurement contract administration, material transfers, payment processing, and related documentation.
• Reporting & Analysis: Prepare regular cost and schedule reports, assist with cost estimates, accruals and variance analysis, and flag discrepancies or potential project delays.
• Project Administration & Documentation: Maintain project records and filing systems, coordinate approvals and submissions, and support project close-out documentation.
• Project Coordination & Compliance: Monitor project progress, follow up on outstanding deliverables, coordinate with internal teams and external contractors, and assist with project reporting and safety compliance requirements.

Disclaimer:

AI may be used in evaluating candidates.

This posting is for an existing vacancy.