Project Cost Control Clerk

Chisholmfleming; Markham; On-site; CAD 60,000 - 75,000; Full time

Job summary

Chisholm, Fleming and Associates (CFA) seeks a Project Cost Control Clerk in Markham, Ontario. You will open and maintain project cost accounts, review time costing, and manage client and sub-consultant agreements within BQE Core.

You will produce timely cost reports, support billing, and assist with monthly and year-end financial processes, while ensuring accuracy and adherence to project budgets.

Qualifications

• Diploma in Accounting or Finance required.
• 2 years of accounting/bookkeeping or cost control experience.
• Advanced MS Excel and strong MS Office skills.
• Familiarity with QuickBooks and BQE Core preferred.
• Strong analytical, organizational and communication abilities.

Responsibilities

• Open, set up, maintain with updates, project cost accounts for each new project.
• Process and review time costing in projects.
• Maintain client, project, sub-consultant agreements and time/expense tracking in BQE Core.
• Record, file and analyze commitments from client purchase orders.
• Provide monthly project cost reports for managers and invoicing.
• Coordinate billing drafts and approvals with project managers.
• Monitor accounts receivable and follow up on past due payments.

Skills

Analytical skills

Organizational skills

Attention to detail

Prioritization under pressure

Communication skills

Problem solving

Report writing

Presentation skills

Team collaboration

Education

Diploma in Accounting or Finance

Tools

MS Office Suite

Microsoft Excel

QuickBooks

BQE Core

MS Project

Job description

Project Cost Control Clerk

At Chisholm, Fleming and Associates (just call us CFA), we understand that when it comes to hiring people, it’s not all about us, and that we also need to ask What’s in it for you?

At CFA, there’s a lot in it for you. In exchange for being the great employee thateverycompany wants to have, with us you get to:

• Work in a diverse, collaborative, inclusive environmentwhere people are encouraged to be creative, come up with new ideas and share what they think
• Build on what you can do and knowthrough hands-on learning, mentoring and training—whether you are at the beginning or your career or somewhere else along the way
• Grow in more than one directionby being an important part of a smaller company— you’ll take on more responsibility, earn greater recognition for your work, gain more exposure to new practice areas, and have a bigger impact on the company’s success
• Be a valued part of a companythat knows that holding on to good employees has to be a core business strategy
• Balance your work and lifein an office that appreciates that life gets busy, too
• Join a history of successat one of the oldest engineering consultancies in Ontario—we’ve been an important part of the province’s development for the last 65 years and we are now developing our new long-term vision with our revised Strategic Plan.

Primary Responsibilities:

Accounting / Project Cost Control Specialist

Primary Responsibilities and Duties:

• Open, set up, maintain with updates, project cost account for each new project based on information from proposals, client agreements and purchase orders
• Process and review time costing in projects
• Maintain client, project, sub-consultant agreements, employee time and expense tracking in BQE Core (project management, billing and invoicing software)
• Record, file and analyze commitments in purchase orders received from clients
• Provide timely and accurate project cost account/report monthly for review by project managers and invoice preparation and budget review/analysis
• Organize billing drafts in accordance with client and sub-consultant agreements
• Coordinate with project managers for approval of bills from subcontractors
• Coordinate monthly meetings with project managers for invoice approval and issue invoices to clients
• Monitor accounts receivable (A/R) and follow up for past due payments
• Prepare project status reports
• Support change order preparation
• Prepare/procure insurance documentation as required
• Prepare, issue, receive, file and track sub-consultant agreements including insurance certificates and WSIB clearance from sub-consultants
• Assist in monthly, quarterly and year end financial reporting packages
• Monitor project total expenditure including verifying and checking of invoices and claims from sub-consultant suppliers and vendors to ensure that all project expenditures are captured and properly recorded.
• Provide planning and cost controlling support and reporting for all projects (which includes variation reporting, monitoring of milestone progress and preparation of customer billings/invoices)
• Provide support to the project managers by providing financial data
• Provide support to management in the regular review and tracking of project performance and metrics relative to budget and approved scope
• Provide regular reports on project cost status and cost deviations
• Monitor project backlog and associated profit margin analysis
• Provide inputs to internal reporting as required
• Special assignments, ad hoc reports and other related duties as required
• Assist the Accounting Supervisor as required

Qualifications:

• Diploma in Accounting or Finance
• 2 years of accounting/bookkeeping or cost control experience, preferably in engineering, construction or architecture
• Proficient in MS Office Suite
• Advanced skills in Microsoft Excel
• Proficient in Quickbooks
• Knowledge of BQE Core (project management, billing and invoicing software) is an asset
• Knowledge in the use of MS Project or other scheduling software is an asset
• Tech savvy / ability to learn new software as per the company standard
• Knowledge of the project controls policies, procedures and financial processes in construction or engineering is an asset
• Knowledge in project cost monitoring, analyzing, and reporting preferably in engineering and construction, is an asset
• Strong organizational skills are required with attention to detail
• Ability to establish priorities and work under pressure to meet project deadlines
• Solid report writing, communication and presentation skills
• Effective problem-solving skills with a results-oriented approach
• Strong analytical skills
• Ability to build and maintain good working relationships with staff

Reporting Structure:

Reports to the Accounting Supervisor

Work Location:

Office in Markham, Ontario

Note: This is an in-person, work from office position.

Salary:

Based on experience and qualifications