Intermediate Payroll Administrator

SarniaCareers; Sarnia; On-site; CAD 60,000 - 75,000; Full time

Benefits offered by this job

RRSP matching

Comprehensive health coverage

Free underground parking

Social events

Job summary

SarniaCareers is seeking an Intermediate Payroll Administrator in Canada to support the Payroll Manager and Director. The role involves processing weekly pay cycles, coordinating with remote offices, and handling ROEs and benefit plans.

The ideal candidate has 3+ years in payroll, strong MS Office skills, and experience with union payroll under multiple collective agreements. This is a growth-friendly position with a focus on accuracy and compliance.

Qualifications

• 3+ years of experience in a payroll specialist role with 50+ employee processing
• Designation from National Payroll Institute (PCP, CPM) preferred
• Advanced Microsoft Office skills (Word, Excel, Outlook, Teams)
• Prior experience with processing union payroll and multiple collective agreements
• Group benefit management experience
• Strong organizational skills and high attention to detail
• Ability to multitask while meeting deadlines

Responsibilities

• Process weekly pay cycles for 200+ employees while ensuring compliance with practices and regulations
• Liaise with remote offices to verify hours, rates, overtime, and holiday payments
• Prepare, review and electronically submit ROEs
• Manage Employee Benefit Plan processes
• Handle deductions including union dues, RRSP, pension plans and benefits premiums
• File T4 & T4A submissions
• Tackle related filing and correspondence
• Maintain strict confidentiality in all aspects of the role
• Perform ad-hoc duties as assigned by Payroll Manager

Skills

Payroll experience

Union payroll processing

Microsoft Office

Organizational skills

Attention to detail

Multitasking

Communication

Education

Designation from National Payroll Institute (PCP, CPM) preferred

Tools

Microsoft Excel

Microsoft Word

Outlook

Teams

Job description

Job Description

Position Summary:

The Intermediate Payroll Administrator role reports to the Payroll Manager. This role's primary function is to support the Payroll Manager and Director and assist with future payroll projects.

Key Responsibilities Include:

• Processing weekly pay cycles for approximately 200+ union/non-union, hourly and salaried employees while ensuring best practices and regulatory compliance is followed
• Liaise with remote offices to ensure accuracy of hours, rates, overtime, time-off calculations, and statutory/public holiday payments
• Preparing, reviewing and electronically submitting ROE's
• Employee Benefit Plan processes
• Experience Source Deductions, Union dues, RRSP, Pension Plans and benefit premiums
• T4 & T4A filing
• Related Filing & Correspondence
• Maintaining strict confidentiality in all aspects of position
• Other add-hoc duties assigned by Payroll Manager

Join our team to enjoy these benefits and more:

• Work-life balance is encouraged
• RRSP matching
• Comprehensive dental, vision and medical coverage
• Free underground parking
• Social Committee organizes fun & free events

Qualifications

We are looking for a candidate with these qualifications:

• Preference given to those candidates with a designation via the National Payroll Institute (PCP, CPM or other equivalent legacy designations)
• 3+ years of experience in a payroll "specialist" role with 50+ employee processing
• Advanced in Microsoft Office Suite (Word, Excel, Outlook, Teams)
• Prior experience with processing union payroll and in an environment where there are multiple collective agreements in place
• Group benefit management experience
• Strong organizational skills and high attention to detail
• Ability to multitask while meeting deadlines

Additional Information

While our Applicant Tracking System uses some AI-enhanced tools, every decision throughout screening, assessing, and selecting candidates is made by real people on our team.

This posting is for an upcoming vacancy.