Intermediate Administrative Assistant

Enbridge; Edmonton; Hybrid; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Flexible benefits program

Maternity and parental leave

Retirement savings plan with company股票

Paid time off/ holidays

Employee and Family Assistance Program

Wellness Program

FlexWork hybrid

Job summary

Enbridge in Edmonton is seeking an Intermediate Administrative Assistant to join the Liquids Pipelines Engineering and Asset Management Leadership Team. You will provide comprehensive administrative support, coordinating calendars, documents and meetings to keep the department running smoothly.

The role requires 3+ years of related experience, strong interpersonal and written/verbal communication, and proficiency with Microsoft Office, SharePoint and Teams.

Qualifications

• High School diploma or CAEC equivalent; post-secondary education in Business Administration is an asset.
• 3+ years of directly related administrative experience supporting a large team.
• Strong interpersonal, client service and communication skills with discretion.
• Proficiency with Microsoft Office; SharePoint and Teams; Workday, SAP, Oracle or Power BI an asset.
• Ability to anticipate needs, manage priorities and make decisions in a fast-paced environment.
• Excellent time management, analytical, planning and organizational skills; database/spreadsheet experience an asset.

Responsibilities

• Provide administrative support by managing calendars, correspondence, access requests and competing priorities.
• Support financial activities by gathering budget data, preparing variance reports, processing invoices and travel arrangements.
• Coordinate in-person and virtual meetings, town halls, events, catering and meeting rooms.
• Manage onboarding/offboarding, workspace planning, resource requests and training tracking.
• Design and maintain SharePoint sites and departmental records for accuracy and accessibility.
• Support systems and processes including Workday, Oracle, ELink, MyService and Navan; assist other staff as needed.

Skills

Interpersonal skills

Microsoft Office

Time management

Communication

Education

Business Administration certificate

Tools

SharePoint

Microsoft Teams

Workday

SAP

Oracle

Power BI

Job description

Regular-Full time

This is a non-union position

At Enbridge, we are committed to delivering safe, reliable energy while driving financial excellence and innovation. We are seeking an Intermediate Administrative Assistant to join our Edmonton team!

In this role, you will provide comprehensive administrative support to the Liquids Pipelines Engineering and Asset Management Leadership Team, including Supervisors, Managers and Directors. You will help the department operate efficiently by coordinating administrative processes, managing business information and supporting a dynamic team of professional and technical employees.

Bring your initiative, organizational expertise and commitment to outstanding service to a role where your contributions will make a meaningful impact!

Note: Internal job title is Administrative Assistant III

What You Will Do

• Provide administrative support to the Leadership Team by managing calendars, correspondence, access requests and competing priorities while handling sensitive information with discretion.

• Support financial activities by gathering and entering budget data, preparing variance reports, processing invoices and completing travel arrangements and expense reports.

• Coordinate in-person and virtual meetings, town halls, department events, catering, meeting rooms, office equipment, supplies and maintenance requests.

• Manage employee and contractor onboarding, offboarding, workspace planning, resource requests and mandatory training or certification tracking.

• Design, manage and maintain SharePoint sites, shared document storage, databases and departmental records, ensuring information is accurate, organized and accessible.

• Support employees with company systems and administrative processes, including Workday vacation planning, Oracle, ELink, MyService and Navan, while providing coverage and guidance to other administrative staff as needed.

Who You Are

• Obtained your High School diploma or Canadian Adult Education Credential (CAEC) equivalent; post-secondary education or certification in Business Administration, Arts or General Administration is considered an asset.

• 3+ years of directly related administrative experience, ideally supporting a large team in a dynamic professional office environment.

• Strong interpersonal, client service, written and verbal communication skills, with the discretion, tact and diplomacy required to manage confidential or sensitive information.

• Highly proficient with Microsoft Office, including Excel, Word, PowerPoint, SharePoint and Microsoft Teams; experience with Workday, SAP, Oracle or Power BI is an asset.

• Ability to anticipate needs, manage competing priorities and make sound decisions with minimal supervision in a fast-paced and challenging environment.

• Excellent time management, analytical, planning, problem-solving and organizational skills; experience with databases, spreadsheets, accounting, business math or business communications is an asset.

Working Conditions

• Work is performed in an open office environment.

• Fast-paced work environment, requiring balancing the constraints of multiple simultaneous projects with hard deadlines and the needs of a significant number of stakeholders.

• Work can be repetitious, have tight timelines, and may be stressful.

• Overtime may be required.

Benefits

• A flexible benefits program that allows each employee to select the level of coverage needed for their family in the areas of health, dental, insurance, and disability.

• A paid maternity and parental leave benefit that offers up to 20 weeks of paid leave for birth-giving parents and up to 12 weeks for other eligible parents, providing flexibility and support during this important life event.

• Valuable retirement savings plans, including a savings plan with company stock as an investment option.

• Paid time off/vacation/sick, plus paid personal days off (depending on location), and paid holidays.

• An Employee and Family Assistance Program.

• A Wellness Program, which focuses on supporting healthier employees by providing tools, resources, and opportunities to improve physical, mental, social, and financial well-being.

• Enbridge’s FlexWork (hybrid work model) offers eligible employees (Manager and below) the option to work from home on Wednesdays and Fridays, opt for a compressed work week schedule, or have flexible start and end times. Role requirements determine your eligibility for each option. #LI-Hybrid

At Enbridge, we are dedicated to our core value of Inclusion.We are proud to bean Equal Opportunity Employer. We are committed to providing employment opportunities to all qualified individuals, without regard to age, race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous status, disability, or any other reason protected by federal, state, or local law.Applicants with disabilities can request accessible formats, communication supports, or other accessibility assistance by contacting [e-mail].

Information For Applicants:

• We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.

• Final candidates for this position may be required to undergo a security screening, including a criminal records check.

To learn more about us, visit www.enbridge.com.