Intake Administrator - EUTC - Competition 2026-070

Manitoba Chiefs; Winnipeg; On-site; CAD 42,000 - 54,000; Full time

Job summary

Manitoba Chiefs invites applications for an Intake Administrator to coordinate and manage intake processes for youth programs. You will ensure accurate documentation, process referrals efficiently, and provide timely, professional support to clients and partner agencies.

Reporting to the Youth Program Coordinator – Youth Unit Lead, you will schedule intakes, maintain organized workflows, and collaborate with internal teams while upholding privacy and compliance standards.

Qualifications

• Experience in administrative work, preferably in healthcare, social services, or community programs.
• Strong attention to detail and excellent organizational skills.
• Proficiency with computer systems, databases, and Microsoft Office.
• Knowledge of trauma-informed care, youth development, and risk assessment.
• Excellent communication, documentation, and organizational abilities.
• Ability to work independently in determining work methods or priorities.
• Proven ability to work cooperatively and effectively with First Nation stakeholders.
• Valid Class 5 driver’s license and access to a vehicle may be required.
• Ability to work flexible hours depending on program needs.
• Must be able to provide a clear Criminal Record Check (including vulnerable sector) and a clear Child Abuse Check.

Responsibilities

• Receive and process incoming referrals from agencies, healthcare providers, or community partners.
• Review intake forms and documentation for accuracy, completeness, and eligibility.
• Schedule intake appointments, assessments, and follow-ups.
• Maintain an organized intake workflow to support timely service access.
• Prepare intake files, checklists, and related administrative documents.
• Maintain confidential records and ensure compliance with organizational, privacy, and legal standards.
• Generate daily, weekly, or monthly intake reports as required.
• Provide clear information regarding program requirements, intake procedures, and timelines.
• Respond to inquiries via phone, email, or in person in a professional, supportive manner.
• Coordinate with internal departments to ensure smooth handoff after intake.
• Follow established protocols for documentation, confidentiality, and data accuracy.
• Other duties as assigned.

Skills

Administrative experience

Attention to detail

MS Office proficiency

Trauma-informed care knowledge

Communication skills

Independence & prioritization

First Nation stakeholders

Driver's license

Flexible hours

Background checks

Job description

Competition #2026-070

Category: Full-Time Term until March 31st, 2027 (with possibility of extension)

Closing Date: August 14, 2026

Position Summary

Under the direction and supervision of the Youth Program Coordinator – Youth Unit Lead, the Intake Administrator is responsible for coordinating and managing the administrative processes involved in admitting clients into programs or services. This role ensures that all documentation is completed accurately, referrals are processed efficiently, and clients receive timely, professional support. The Intake Administrator works closely with program staff, external agencies, and clients to maintain smooth, organized intake operations.

Key Activities

• Receive and process incoming referrals from agencies, healthcare providers, or community partners.
• Review intake forms and documentation for accuracy, completeness, and eligibility.
• Schedule intake appointments, assessments, and follow-ups.
• Maintain an organized intake workflow to support timely service access.
• Prepare intake files, checklists, and related administrative documents.
• Maintain confidential records and ensure compliance with organizational, privacy, and legal standards.
• Generate daily, weekly, or monthly intake reports as required.
• Provide clear information regarding program requirements, intake procedures, and timelines.
• Respond to inquiries via phone, email, or in person in a professional, supportive manner.
• Coordinate with internal departments to ensure smooth handoff after intake.
• Follow established protocols for documentation, confidentiality, and data accuracy.
• Other duties as assigned.

Qualifications

• Experience in administrative work, preferably in healthcare, social services, or community programs.
• Strong attention to detail and excellent organizational skills.
• Proficiency with computer systems, databases, and Microsoft Office.
• Knowledge of trauma-informed care, youth development, and risk assessment.
• Excellent communication, documentation, and organizational abilities.
• Ability to work independently in determining work methods or priorities.
• Proven ability to work cooperatively and effectively with First Nation stakeholders.
• Valid Class 5 driver’s license and access to a vehicle may be required.
• Ability to work flexible hours depending on program needs.
• Must be able to provide a clear Criminal Record Check (including vulnerable sector) and a clear Child Abuse Check.

Location

Human Resources Assembly of Manitoba Chiefs 14th Floor, 275 Portage Avenue, Winnipeg, Manitoba R3B 2B3

Please visit our website at www.manitobachiefs.com