Administrative Secretary 2

Winnipeg Regional Health Authority (WRHA); Winnipeg; On-site; CAD 48,000 - 53,000; Full time

Job summary

Winnipeg Regional Health Authority invites applications for a term Administrative Assistant within Communicable Disease and Immunization. The role covers switchboard, reception, data entry, mail handling, filing, statistics, and inventory, supporting a busy health-care office with a collaborative team.

The ideal candidate has two years of related experience, strong English communication, and proficiency in Word/Excel/Outlook, with a high school diploma and post-secondary admin training.

Qualifications

• Two years related experience required.
• Data entry experience would be an asset.
• Experience maintaining records and compiling statistics.
• Excellent communication skills with switchboard/receptionist experience.
• Experience with mail distribution, photocopying and faxing.
• Administrative experience in a healthcare office would be an asset.
• Demonstrated knowledge and experience maintaining a filing system.

Responsibilities

• Provide switchboard/reception duties and general admin support.
• Data entry, word processing, and mail processing.
• Filing, records maintenance, and statistics collection.
• Inventory of office/medical supplies and distribution of materials.
• Schedule appointments and book meeting rooms.
• Maintain staff away/coverage lists for reception use.
• Support site and community area offices with administrative tasks.

Skills

Data entry

Communication skills

Teamwork

Confidentiality

Organization

Independent work

Education

High school diploma

Administrative assistant program certificate

Keyboarding 40 wpm

MS Word, Excel, Outlook proficiency

Tools

MS Word

Excel

Outlook

PowerPoint

Job description

Requisition ID: 409259

Position Number: 20000319

Posting End Date: August 27, 2026

City: Winnipeg

Employer: Winnipeg Regional Health Authority

Site: WRHA Community Health Services - Access Downtown 490 Hargrave

Department / Unit: Communicable Disease and Immunization

Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date - End Date: 09/14/2026 - Indefinite

Reason for Term: Other Leave

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 7.75

Annual Base Hours: 2015

Salary: $23.792, $24.379, $24.997, $25.717, $26.356

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

Reporting to the Manager, Facility and Support Services or Manager, the incumbent provides general administrative support for Community Health programs. This includes: switchboard/reception, word processing, data entry, processing and/or distributing incoming and outgoing mail or fax documents, photocopying, filing and records maintenance, statistical data collection, monitoring and receiving inventory, distributing office or medical supplies, booking appointments and meeting rooms, maintaining a daily staff away/coverage list for reception use, and a variety of other office duties as required. The incumbent must contribute to a respectful work environment and participate in workload sharing and coverage within the administrative support team for the site and offices within the community area(s).

Experience

• Two years related experience required.
• Data entry experience would be an asset.
• Experience maintaining records and compiling statistics.
• Excellent communication skills with switchboard/receptionist experience.
• Experience with mail distribution, photocopying and faxing.
• Administrative experience in a healthcare office would be an asset.
• Demonstrated knowledge and experience maintaining a filing system.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards, required.
• Successful completion of a formal post-secondary administrative assistant program required.
• A combination of education and experience may be considered.
• Keyboarding speed of 40 wpm required.
• Proficiency in Microsoft Word, Excel and Outlook required.
• Working knowledge of PowerPoint preferred.

Certification/Licensure/Registration: Not Applicable

Qualifications And Skills

• Excellent command of the English language (both oral and written).
• Ability to learn and adapt to new computerized programs.
• Ability to effectively work as a team member.
• Ability to maintain confidentiality.
• Ability to plan and organize a heavy workload, under pressure, to meet deadlines.
• Demonstrated ability to work independently, with minimal supervision.

Physical Requirements: Not Applicable

This term position may end earlier as outlined in your collective agreement.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, Prairie Crocus Manor, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.