Hybrid Part-Time Admin & Bookkeeping Specialist

GoodWork.ca; Esquimalt; Hybrid; CAD 30,000 - 41,000; Part time

Job summary

World Fisheries Trust in Esquimalt, Victoria BC is seeking a part-time Administrative and Book-keeping Assistant. The role focuses on office administration, budgeting in Excel, and coordinating with an external book-keeper to maintain QuickBooks files and assist with audits.

The ideal candidate is detail-oriented, self-starting, and flexible, with experience in QuickBooks and payroll processes (Ceridian). Some travel to our Victoria office may be required.

Qualifications

• Experience with QuickBooks and budgeting in Excel.
• Experience with project accounting and monitoring.
• Interest in environmental issues and charity administration is a plus.
• Proficient in English; additional languages are assets.

Responsibilities

• Collate expense and income records and reconcile with banking records.
• Collaborate with an external book-keeper; update QuickBooks files and prepare documents for audits.
• Generate and track invoices and account transfers in Excel.
• Conduct payroll with Ceridian on a semi-monthly basis.
• Monitor recurring costs and operating expenses; prepare expense reports.
• Communicate with the external book-keeper, auditor, and board.
• Prepare monthly project accounting reports and budgets; create custom reports as needed.
• Maintain financial and project files; assist in budgets and proposals.
• Assist communications and office management, including phone/email, and drive management.
• Oversee administrative maintenance of the office.

Skills

QuickBooks

Excel budgeting

Project monitoring in Excel

Attention to detail

File management

Tools

Ceridian

Google Drive

QuickBooks

Job description

World Fisheries Trust in Esquimalt, Victoria BC is seeking a part-time Administrative and Book-keeping Assistant. The role focuses on office administration, budgeting in Excel, and coordinating with an external book-keeper to maintain QuickBooks files and assist with audits.

The ideal candidate is detail-oriented, self-starting, and flexible, with experience in QuickBooks and payroll processes (Ceridian). Some travel to our Victoria office may be required.