Hybrid Events Lead: Planning & Production

CPA Alberta; Edmonton; Hybride; CAD 55 000 - 70 000; Plein temps

Résumé du poste

CPA Alberta is seeking a Coordinator, Events Management in Edmonton to lead and support a diverse events portfolio, including in-person, virtual, and hybrid formats.

Reporting to the Manager, Events Management, you will develop critical paths, coordinate planning meetings, manage vendor relationships, and ensure exceptional guest experiences while upholding CPA Alberta’s event processes and standards.

Qualifications

• Minimum of seven years’ experience preferred, or five years’ experience and a related post-secondary degree/diploma/certification
• Hybrid and Virtual Event Certificate and Virtual Event Meeting Management Certificate
• Strong knowledge of CPA Alberta events and event processes is an asset
• Proficiency with MS Office (Excel, Outlook, Word, PowerPoint, Teams)
• Experience with online platforms such as Zoom, Teams, and Eventbrite
• Comfortable hosting online events and managing online event platforms
• Exceptional customer service orientation
• Proven ability to effectively prioritize, execute tasks, and meet deadlines with a sense of urgency
• Ability to develop and maintain strong professional relationships
• Strong listening, interpersonal, written and oral communication skills
• Process oriented with strong attention to detail

Responsabilités

• Takes the lead role for assigned events by developing the critical path, coordinating planning meetings, and ensuring follow-through of tasks to provide an exceptional experience for all guests
• Review and, where necessary, amend logistical work to ensure consistency and adherence to processes
• Coordinate logistical aspects related to in-person events, which may include: venue sourcing, selection, set-up and flow of traffic; ticket and table assignment; online registration and reporting; menu research or selection and organizing food tastings; vendor sourcing, relationship development and onsite management (audio visual partners, suppliers, voice actors, entertainers, etc.); and direct or guide the work of staff acting in a support or volunteer role
• Coordinate hybrid or virtual event production, which may include: platform research, sourcing and selection; platform set-up and coordinating or inputting relevant information; broadcasting; working with speakers; rehearsals and dry-runs support; development of production schedules
• Collaborating and working closely with other internal departments or vendors to conceptualize and create materials or products for events
• Tracking invoicing and estimates to ensure compliance with budgets; travel plans (arrival/departure); hotel blocks/rooming lists; sourcing out event trends or planning venues site visits; packing materials; event reporting (attendance, costs, feedback)
• As well, there may occasionally be administrative tasks or requests that support CPA Alberta events and/or leadership or other important stakeholders

Connaissances

Event planning

Communication

Organizational skills

Time management

Stakeholder management

Customer service

Formation

Virtual Event Certificate

Virtual Event Meeting Management Certificate

Outils

Zoom

Teams

Eventbrite

MS Office

Description du poste

CPA Alberta is seeking a Coordinator, Events Management in Edmonton to lead and support a diverse events portfolio, including in-person, virtual, and hybrid formats.

Reporting to the Manager, Events Management, you will develop critical paths, coordinate planning meetings, manage vendor relationships, and ensure exceptional guest experiences while upholding CPA Alberta’s event processes and standards.