Hybrid Events Administrator - Budget & Logistics Pro

Pet Valu; Markham; Hybrid; CAD 3,444,000 - 4,133,000; Full time

Benefits offered by this job

Hybrid, Flexible Work Options

Health and dental benefits

Employee Share Purchase Plan with公司?

Learning and Development support

Job summary

Pet Valu, located in Markham, Ontario, is seeking an Events Administrator to provide administrative and operational support for corporate events, conferences, trade shows, meetings, and other special events. The role includes processing invoices, maintaining budgets, and managing event data and calendars.

The position is full-time, temporary, and hybrid, reporting to the Senior Manager, Company Events. A 1–3 year background in event administration is preferred, with strong Microsoft Office

Qualifications

• Post-secondary education in Business Administration, Event Management, Hospitality, Marketing, Communications, or a related field preferred.
• 1–3 years of experience in administrative, event administration, coordination role or a related role.
• Experience supporting corporate events, meetings, conferences, trade shows, or special events is considered an asset.

Responsibilities

• Support the administrative planning and execution of corporate events, conferences, trade shows, meetings, and special events.
• Process and track event-related invoices, payments, purchase orders, and accruals, ensuring accuracy and compliance with company policies.
• Support budget administration by maintaining financial records, reconciling expenses, and preparing financial reports and summaries.
• Maintain and update event databases, registration systems, participant records, and other event-related documentation.
• Administer event-related programs, including points, recognition, or rewards programs, ensuring accurate tracking and reporting.
• Create and maintain event calendars, meeting invitations, schedules, and key project timelines.
• Monitor and manage shared event email inboxes, responding to inquiries and directing requests to appropriate team members.
• Prepare reports, presentations, meeting materials, agendas, and other event-related documents.
• Support communications with vendors, sponsors, attendees, suppliers, and internal stakeholders.
• Maintain organized electronic and physical filing systems for contracts, event records, financial documentation, and project materials.
• Assist with the collection, tracking, and reporting of event metrics, registration data, and program participation.
• Coordinate administrative processes related to meetings, events, and departmental initiatives, ensuring tasks are completed accurately and on time.
• Ensure the accuracy, completeness, and confidentiality of event and financial information.
• Support post-event activities, including reporting, invoice reconciliation, document management, and record retention.
• Contribute to the continuous improvement of administrative processes, tools, and workflows within the Events department.

Skills

Event coordination

Administrative support

Budget tracking

Vendor communication

Education

Post-secondary education in Business Administration/Event Management/Hospitality/Marketing/Communications

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Job description

Pet Valu, located in Markham, Ontario, is seeking an Events Administrator to provide administrative and operational support for corporate events, conferences, trade shows, meetings, and other special events. The role includes processing invoices, maintaining budgets, and managing event data and calendars.

The position is full-time, temporary, and hybrid, reporting to the Senior Manager, Company Events. A 1–3 year background in event administration is preferred, with strong Microsoft Office