Hybrid Construction Project Admin & Coordination

Pomerleau; Montreal; Hybrid; CAD 52,000 - 70,000; Full time

Benefits offered by this job

RRSP with up to 5% employer matching

Hybrid work model for corporate roles

Employee stock ownership program

Career growth through real development

Transit pass reimbursement — get to工作

Minimum 4 weeks of vacation from day 1

Job summary

Pomerleau is seeking an experienced Project Administrative Assistant to support the Building Operations team on large-scale projects. You will help manage project documentation, schedules, and resources, ensuring accurate communication across team members and clients.

The role emphasizes detail orientation, invoicing coordination, and use of Procore, with a hybrid work model and opportunities for growth within Canada's leading construction firm.

Qualifications

• 5+ years’ administrative experience in a fast-paced environment.
• College Diploma in Office Administration or equivalent experience.
• Proficient with MS Office suite.

Responsibilities

• Communicate with team members, trade partners, consultants and clients to provide excellent client service.
• Maintain project documentation using internal systems.
• Draft contract award letters and key project documents.
• Ensure information is updated and distributed accurately.
• Maintain shop drawings, RFIs, POs, change notices, and completion docs.
• Update project presentations as needed.
• Handle project invoicing and coordinate with Accounts Payable.

Skills

Administrative experience

MS Office

Procore

Education

College Diploma in Office Administration

Tools

Procore

Job description

Pomerleau is seeking an experienced Project Administrative Assistant to support the Building Operations team on large-scale projects. You will help manage project documentation, schedules, and resources, ensuring accurate communication across team members and clients.

The role emphasizes detail orientation, invoicing coordination, and use of Procore, with a hybrid work model and opportunities for growth within Canada's leading construction firm.