Hybrid Administrative & Operations Coordinator

National Research Council of Canada; Ottawa; Hybrid; CAD 52,000 - 76,000; Full time

Benefits offered by this job

Bilingualism bonus

Pension plan

Health and dental coverage

Relocation assistance

Job summary

National Research Council of Canada in Ottawa is seeking an Administrative Coordinator to support the Client Agreements and Intellectual Property Branch. You will manage the Executive Director's calendar, correspondence, travel, and action requests, while coordinating meetings and travel, and supporting information management via SharePoint Online.

The role emphasizes developing and improving administrative practices, guiding managers on processes, and delivering efficient operations.

Qualifications

• Significant experience providing a broad range of administrative services to multiple clients (≥2 years).
• Experience interpreting, developing, implementing and/or improving administrative policies, procedures, and processes.
• Experience planning, coordinating, and delivering logistical support for meetings and events.
• Proficiency with Microsoft 365 applications (Outlook, Word, Excel, SharePoint, Teams).
• Experience managing documents, records, data, and reporting, including data analysis and briefing materials.

Responsibilities

• Coordinate the Executive Director’s calendar, correspondence, travel and action requests.
• Support branch operations through time coordination, procurement, security badge coordination, training, and briefing materials.
• Coordinate, track, and respond to requests; support planning, reporting and information management (SharePoint Online).
• Provide guidance to managers on administrative processes and corporate requirements.
• Contribute to development and continuous improvement of administrative practices and systems.

Skills

Administrative coordination

Time management

Communication

Policy interpretation

Data analysis

Education

Secondary school education

Post-secondary degree/diploma in business administration, accounting, commerce

Tools

Microsoft 365

Outlook

Word

Excel

SharePoint

Teams

Job description

National Research Council of Canada in Ottawa is seeking an Administrative Coordinator to support the Client Agreements and Intellectual Property Branch. You will manage the Executive Director's calendar, correspondence, travel, and action requests, while coordinating meetings and travel, and supporting information management via SharePoint Online.

The role emphasizes developing and improving administrative practices, guiding managers on processes, and delivering efficient operations.