Hybrid Administrative Assistant: Data, HR & Ops Support

RPMGlobal; Ottawa; On-site; CAD 52,000 - 67,000; Full time

Benefits offered by this job

Health and Wellness

Sick leave

Mental health services

Telus Virtual Health Care

Health Care Spending Account

Maternity and parental leave top-up

Flexible workplace options

Job summary

Defence Construction Canada (DCC) is seeking an Administrative Assistant to coordinate and carry out administrative activities for employees at all levels of the business unit. You will provide high-quality, timely, efficient services, including entering and reporting data and managing documents and records.

Based in Canada with a hybrid work arrangement, the role involves supporting service line transactions, handling accounts payable, preparing year-end files, and assisting with HR

Qualifications

• Minimum: college diploma in business or office administration with three years’ relevant experience or equivalent.
• Preferred: accounting courses and/or basic accounting experience.
• Abilities: use applicable computer software and operating systems; manage deadlines; attention to detail.

Responsibilities

• Provide daily administrative and operational support to employees at all levels of the business unit
• Coordinate and provide administrative support and guidance to new administrative assistants to ensure consistency
• Carry out quality control of data entry (e.g. monthly expenses, timesheet reporting, accounts payable, service billing)
• Enter data related to service line transactions and activities in ERP system
• Track budgets for service line agreements and training and development
• Process accounts payables and vendor payments, ensure proper financial coding, obtain delegated signatures and enter data in ERP
• Prepare year-end financials, set up files and databases for new fiscal year, archive files
• Take and prepare minutes of monthly meetings
• Prepare purchase orders for office supplies, furniture, service contracts
• Perform receptionist duties and act as backup for other administrative employees, as required
• Other duties as assigned

Skills

MS Office

Data entry

Records management

Education

College diploma in business or office administration

Job description

Defence Construction Canada (DCC) is seeking an Administrative Assistant to coordinate and carry out administrative activities for employees at all levels of the business unit. You will provide high-quality, timely, efficient services, including entering and reporting data and managing documents and records.

Based in Canada with a hybrid work arrangement, the role involves supporting service line transactions, handling accounts payable, preparing year-end files, and assisting with HR