Administrative Assistant

RPMGlobal; Calgary; On-site; CAD 42,000 - 52,000; Full time

Benefits offered by this job

Health and dental premiums

Sick leave

Wellness allowance

Mental health coverage

Telus Virtual Health Care

Health Care Spending Account

Pension plan

Vacation and paid leave

Work-from-home allowance

Job summary

Defence Construction Canada (DCC) is seeking an Administrative Assistant to provide exceptional administrative and operational support within the business unit. You will work closely with staff at all levels, manage records and data processes, and contribute to day-to-day efficiency.

Minimum requirements include a college diploma in Business/Admin and at least three years of related experience. The role also involves coordination of HR documents, minutes, and receptionist duties, with strong

Qualifications

• College diploma in Business Administration, Office Administration, or related field.
• Three years of administrative experience or equivalent combination of education and experience.

Responsibilities

• Provide daily administrative and operational support to employees across the business unit.
• Coordinate and guide new administrative assistants to ensure consistency of processes and practices.
• Prepare and maintain documents, records, files, and databases.
• Coordinate the preparation of human resources documentation.
• Take and prepare minutes for monthly meetings.
• Perform receptionist duties and provide backup support to administrative colleagues as required.

Skills

Admin best practices

Accounting fundamentals

MS Office

Records management

Multitasking

Attention to detail

Software proficiency

Communication

Education

College diploma in Business Administration

Office Administration coursework

Job description

Build quality. Strengthen Canada

Are you a highly organized professional who thrives in a fast-paced environment and enjoys supporting teams behind the scenes? We are looking for an Administrative Assistant to provide exceptional administrative and operational support while helping ensure the smooth day-to-day functioning of our business unit.

Defence Construction Canada (DCC) is a trusted partner of the Government of Canada and the Canadian construction industry since 1951, providing infrastructure and environmental solutions that support national defence at home and abroad. DCC is proud to be the first federal, and only government, organization recognized as a Gold Seal Employer under the Canadian Construction Association’s Construction Management Certification Program and proof of our commitment to excellence and professional development.

In this role, you'll work closely with employees at all levels, coordinate administrative activities, manage records and financial processes, and contribute to the overall success of the team through your attention to detail and commitment to excellence.

What You'll Do

Administrative Support

• Provide daily administrative and operational support to employees across the business unit.
• Coordinate and provide guidance to new administrative assistants to ensure consistency of processes and practices.
• Prepare and maintain documents, records, files, and databases.
• Coordinate the preparation of human resources documentation.
• Take and prepare minutes for monthly meetings.
• Perform receptionist duties and provide backup support to administrative colleagues as required.

Financial and Data Management

• Perform quality control on data entry, including monthly expenses, timesheets, accounts payable, and service billing.
• Enter and maintain data related to budgets, procurement activities, contract administration, and time reporting within the enterprise resource planning system.
• Track budgets for service level agreements, training, and development activities.
• Process accounts payable and vendor payments, ensuring accurate coding, approvals, and data entry.
• Assist with year-end financial activities, file setup for new fiscal years, and records archiving.

Operational Coordination

• Prepare purchase orders for office supplies, furniture, and service contracts.
• Support various administrative and operational initiatives as needed.
• Contribute to continuous improvement by identifying opportunities to enhance efficiency and service delivery.

What We're Looking For

Education & Experience

Minimum Requirements:

• College diploma in Business Administration, Office Administration, or a related field.
• Three years of relevant administrative experience or an equivalent combination of education and experience.

Preferred Qualifications:

• General accounting coursework and/or basic accounting experience.

Skills & Abilities

• Strong knowledge of administrative best practices.
• Understanding of accounting principles and financial processes.
• Intermediate proficiency with Microsoft Office applications.
• Knowledge of records management practices.
• Ability to manage multiple priorities and deadlines.
• Strong attention to detail and organizational skills.
• Ability to work effectively with various computer software and operating systems.
• Excellent communication and interpersonal skills.

Why Join Us?

We offer meaningful work, opportunities for professional growth, and one of the most competitive benefits packages available—valued at approximately 25–30% of your salary.

Health & Wellness

• 100% employer-paid health and dental premiums
• Generous annual sick leave
• $400 annual wellness allowance
• $2,500 mental health coverage in addition to regular paramedical coverage
• Telus Virtual Health Care
• $750 Health Care Spending Account

Home & Family

• Life, accidental death, and short-term disability insurance
• Enhanced employee and family assistance program
• Maternity and parental leave top-up to 93% of regular earnings for up to 37 weeks
• Flexible workplace options, including a $400 work-from-home allowance every two years

Leave & Retirement

• Public-service pension plan
• Comprehensive vacation and paid leave programs
• Deluxe travel benefit plans

Working Conditions

• Typical office environment
• Occasional travel may be required

If you're a detail-oriented professional who enjoys supporting teams, managing multiple priorities, and contributing to organizational success, we'd love to hear from you.